Administrative Assistant, Applied Engineering

Department:

Applied Engineering

Requested Start Date:

January 5 2026

Normal Work Schedule:

8:00 am - 4:30 pm Monday - Friday

Job Summary:

The Administrative Assistant is responsible for processing and maintaining office records for the Department of Applied Engineering and associated Centers. This position requires excellence in customer service with providing routine information and occasionally explaining methods and procedures of services and activities to students faculty and the general public.

Duties and Responsibilities:

• Receives screens and routes visitors answers routine inquiries by phone email or in person or refers to the appropriate person. Presents a professional appearance while representing the University with internal and external clients.
• Receives sorts according to content and distributes mail; organizes correspondence requiring attention of supervisor; independently answers correspondence requesting standard information or materials; may modify form letters to apply to various situations; completes routine forms.
• Creates files reports tables charts databases minutes and other documents.
• Records verbal and numerical data such as personnel and payroll information.
• Inventories and stocks office supplies; orders computers furniture etc. as needed.
• Prepares contracts specifications or other forms requiring precise knowledge of methods procedures policies or other information.
• Validates student information and keeps academic record standings.
• Arranges and records attendance for meetings.
• Collects data for supervisors travels and travel reimbursement.
• Provides administrative support to the Department of Applied Engineering and associated Centers.
• Performs other duties as needed.

Required Minimum Qualifications:

• High School diploma or equivalent and
• at least three (3) years of administrative experience

Required Documents:

1. Cover Letter
2. Resume

Employee Benefits:

JSU strives to provide a great quality of life to our employees through an attractive competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

• Retirement Plans
  • Alabama Teachers Retirement System (TRS)
  • RSA-1 Deferred Compensation
  • 403-B Retirement Annuity (TIAA)
• Health Insurance
  • Medical (PEEHIP)
  • Optional plans: vision dental flexible spending plan dependent care cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act the Jacksonville State University Police provide information on crimes statistics crime prevention law enforcement crime reporting and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation age genetic information national origin disability status protected veteran status or any other characteristic protected by law.