Secretary III

Please upload the following documents to your application in the additional uploads section of application.

Incomplete applications and those not meeting the minimum requirements will not be processed:

1. Letter of Introduction
2. Resume
3. Three Letters of Reference
   1. (no older than 2 years old with one of these letters being from a recent immediate supervisor)

THIS POSITION REQUIRES A PROFICIENCY TEST

Proficiency test must be passed with a minimum score of 75%

Proficiency test may be waived with the possession of an A.A. degree or higher. Please send your official transcripts to

Additionally a typing test is required with a minimum passing score of 30 WPM.

PLEASE READ FULL JOB DESCRIPTION BELOW

POSITION MINIMUM REQUIREMENT

EXPERIENCE AND TRAINING GUIDELINES

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:
Three years of administrative and clerical experience including experience in a public school system as an office assistant or equivalent position.
Training:
Equivalent to completion of the twelfth grade; supplemental course work in secretarial and office skills is highly desirable.

Currently we have one open position that serves D.H. White Elementary. We are located 12 miles from Antioch 20 miles from Fairfield 21 miles from Dixon 23 miles from Lodi and Galt 24 miles from Elk Grove 29 miles from Vacaville.

Work Schedule:

11 Months a year

Monday - Friday

7:30 am - 4:00 pm

Classified Employee Salary Schedule

Range 13

$24.25 - $28.11 hourly

Placement dependent on experience in public education

Benefits up to $1500 monthly towards the purchase of District sponsored benefits.

MISSION STATEMENT

River Delta is a K-12 district with an enrollment of 1880. The District has 8 small schools: (4) K-6 elementary schools; (2) middle schools; and (2) high schools serving the communities of Clarksburg Hood Courtland Walnut Grove Ryde Locke Isleton Rio Vista Birds Landing and Collinsville.

The River Delta Unified School District sits in three counties Sacramento Solano and Yolo. Although it is a tri-county district it is served by the Sacramento County Office of Education.
River Delta Unified School District is committed to providing a quality education for all students and has high standards and expectations for students success in school. We are committed to ensuring that our students meet these standards and that our clients expectations for educational excellence are not compromised. The District continually improves and expands its curriculum by implementing new programs and broadening the instructional strategies used in the classroom.

Staff development opportunities are provided encouraged and promoted. Strategic Schooling is ongoing in all our school sites and Common Core training and coaching is the top priority for the district addition the District provides opportunities for staff to participate in on-going in-services in all curriculum areas. The district encourages advancement on the salary schedule for advanced classes taken to improve instruction in areas agreed upon by the teacher principal and Superintendent.

RIVER DELTA UNIFIED SCHOOL DISTRICT

SECRETARY III

DEFINITION
To perform a variety of secretarial and clerical functions in support of the school and Principal; to provide assistance to students parents faculty and the general public; and to perform a variety of tasks relative to assigned area of responsibility.

DISTINGUISHING CHARACTERISTICS
Positions at this level are distinguished from other classes within the series by the high level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series. Incumbents in this class work independently and may lead and oversee the work of lower-level staff and or students. Employees at this level are required to be fully trained in all procedures related to the assigned area of responsibility.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the assigned Principal.

DUTIES

Essential Functions:
1. Provide secretarial and clerical support to the school and Principal; prepare correspondence memos letters; forms staff bulletins newsletters and related communications; edit proofread and review material.
2. Provide varied and responsible office support services to relieve the Principal of clerical details at school.
3. Maintain various school and Principals schedules and calendars schedule appointments events meetings; schedule uses of facility; confirm arrangements for custodian setups and clean up for special events.
4. Prepare and coordinate flow of site personnel travel requests between site and District Office.
5. Serve as receptionist; provide assistance and respond to students parents faculty and the general public; screen calls and visitors; coordinate flow of information and communication and make referrals.
6. Answer inquiries and give out information concerning standards procedures policies rules and programs. Direct inquiries to the appropriate person or office.
7. Complete daily attendance procedures. Track and monitor student attendance and enrollment; verify students notes and ensure accuracy; prepare and send attendance reports to District office; send enrollment count and employee information to the District Office; track independent study requests.
8. Prepare for the new school year by coordinating and disseminating student registration procedures.
9. Assure that overflow students are transferred to appropriate schools coordinate flow of interdistrict transfers between parents site and district.
10. Update and maintain class rosters.
11. Maintain a variety of personnel records; monitor site personnel absence reporting; monitor and confirm daily list of absences; complete and reconcile weekly reports for District Office.
12. Compile information from records; develop and maintain files; maintain confidential data; classify and post information and keep a variety of records.
13. Organize tasks and establish priorities to meet deadlines operate standard office equipment resolve difficult and complex public relation matters.
14. Reserve substitute employees for absent site personnel in accordance with district procedures; check-in substitute employees; provide substitutes with bell schedules and related information; direct and escort new staff to their classrooms; maintain substitute time sheets.
15. Prepare forms and files for new students in special programs; enter data into the computer; file health assessment and related reports in student files.
16. Prepare IEP notices for parents teachers and psychologists; mail to appropriate sites.
17. Administer new student registration; review and explain school policies procedures rules and regulations.
18. Process purchase requisitions; confer with vendors on purchase requests; monitor expenditures and maintain files; distribution of orders received; forward approved purchased documents to District Office for payment.
19. Order office supplies and equipment; maintain inventory of supply requests. Arrange for equipment and machine repairs.
20. Collect funds for student body accounts (ASB); prepare deposit slips; make bank deposits; perform bank statement reconciliations; monitor expenditure records.
21. Assist ill or injured students; contact parents administer first aid in accordance with established procedures.
22. Receive open sort screen and distribute mail.
23. Prepare payroll and attendance reports for school site personnel.
24. Lead oversee and review the work of lower-level clerical staff and student assistants.
25. Monitor students with medical or discipline problems in the office at times.
26. Perform other related duties as assigned.

QUALIFICATIONS

Knowledge of: English grammar spelling and punctuation.
Business office machines i.e. fax phone copier printer etc.
Basic mathematic principles.
Modern office practices and procedures including use of a computer.
Pertinent federal state and local laws codes and regulations.
Basic first aid and CPR techniques.
Bilingual preferred

Ability to:
Interpret and explain district and school policies and procedures.
Administer first aid and CPR.
Compose letters memoranda and other written documents.
Type at a speed necessary for successful job performance.
Operate office equipment including a computer.
Use Microsoft Office Suite proficiently.
Master new computer-based office software as required.
Maintain reliable punctual and regular attendance.
Work independently in the absence of a supervisor.
Communicate clearly and concisely both orally and in writing.
Establish and maintain effective and mutually productive working relationships with those contacted in the course of work.
Focus on details of work content work steps and final work products.
Display honesty adherence to principals personal accountability and confidentiality.
Present self as a positive representative of the organization.
Maintain emotional stability and self-control under pressure challenge adversity.
Maintain effective audio-visual discrimination and perception needed for:
--Making observations
--Communicating with others
--Reading and writing
--Operating assigned equipment
Maintain mental capacity which allows the capability of:
--Making sound decisions
--Demonstrating intellectual capabilities
--Oral Comprehension
--Oral expression
--Auditory understanding
--Memorization
--Written comprehension
--Written comprehension

POSITION REQUIREMENTS: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:
Three years of administrative and clerical experience including experience in a public school system as an office assistant or equivalent position.
Training:
Equivalent to completion of the twelfth grade; supplemental course work in secretarial and office skills is highly desirable.

WORKING CONDITIONS:
Environmental Conditions:
Office environment
Physical Conditions:
Functions may require maintaining physical condition necessary for sitting prolonged periods of time.

JOB PROFILE:
Annual Contract: 11 months*
Classified Salary Schedule: Range 13
Board Approved: October 10 2023