School Business AdministratorBoard Secretary

Camden, SC - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Position Type:
Business Office/School Business Administrator

Date Posted:
12/2/2025

Location:
Camden NJ

Closing Date:
Until Filled

School Business Administrator/Board Secretary

In our District we put students first. Our vision: all Camden students will attend a high quality school where they are valued challenged and prepared for college and careers that positively impact their community and the world. High quality schools have a great teacher in every classroom are housed in safe clean buildings equipped to meet the needs of 21st century learners with the support of an efficient and effective Central Office. All this is possible only with the right team members in place working together with partners and the community to provide all students the academic social and emotional support needed to succeed in school and beyond.
ROLE OVERVIEW
As School Business Administrator this individual shall perform such duties associated with fiscal business matters of the district and the maintenance and operation of all school buildings and property as required by law State Board Rules and Regulations and Board policies and directives. As Board Secretary this individual shall perform the duties of Secretary including but not limited to attendance at all board of education meetings presentation of the monthly financial report correspondence and maintaining official Board records.

MINIMUM REQUIREMENTS

Masters Degree in Finance Accounting Business Administration or comparable area from an accredited four year college and university
Valid New Jersey School Business Administrators Standard Certificate
Qualified Purchasing Agent (QPA) preferred
At least five years of experience in a K-12 district as a School Business Administrator with successful management experience
A thorough understanding of the generally accepted accounting principles established by the Governmental Accounting Standards Board and internal control systems consistent with statutory requirements
Knowledge of accepted business practices in school districts related to budget preparation and administration and internal control systems consistent with statutory requirements risk management purchasing transportation food services school plant operations and facility planning and Technology.
Required criminal history background check physical and proof of U.S. citizenship or legal resident alien status
A valid Drivers license as well as current insurance and a vehicle with valid registration

PREFERRED QUALIFICATIONS

Experience in an urban school district with school based budgeting

ROLE & RESPONSIBILITIES

Budget & Finance

Major responsibilities of the role include but are not limited to:

Assists the superintendent in the preparation of the annual school budget coordination of all budgets for all departments and is responsible for the administration of all phases of the budget throughout the year
Manage Business Office functions through multi-layered team including the functions of budgeting accounting regulatory reporting; variance purchasing cash flow analysis and risk management
Serves as the official purchasing agent of the board and is responsible for establishing procedures for the acquisition of supplies and equipment for the district in accordance with law and board policies
Set vision and strategy for process improvements and corrective actions for all Business Office functions
Keep all contracts records and documents belonging to the board
Manages Business Office Leadership Team which includes Assistant Business Administrator; Senior Director Grants; Senior Director Accounting and Audit
Address audit and/or investigative findings from NJ DOE other federal/state regulatory agencies; independent auditors
Ensures the investment of board funds in accordance with statute and board policy
Manages Business Office Leadership Team to ensure:
- Standard operating procedures (SOP) and budget/financial internal controls are up to date and fully integrated into the Business Team operations;
- All District fiscal operations adhere to the requirements of NJ Quality Single Accountability Continuum (NJ QSAC)
- Business Office procedures for payroll purchasing accounts payable revenues/receivables and pensions are compliant with internal controls and deliver a high-level of customer service to schools and stakeholders
- Annual budget is developed accurately and submitted on time
- Financial health of District is defined and tracked using sustainability metrics including budgetary controls and spending monitors
- All financial transactions use the budgetary basis of accounting in accordance with state law and regulations
- Comprehensive Annual Financial Report (CAFR) (including Management Discussion and Analyses) is prepared accurately and on time
Responsible for the operation of the insurance and risk management program
Sign all purchase orders in accordance with the State Board regulations and codify all purchase orders in accordance with State accounting procedures and the budget plan
Certify monthly that the bills payable have been audited and that they are correct and justly due as represented and do not cause an over expenditure of funds in the budget
Notify the members of the Board Superintendent and attorneys of all Board meetings including Board committees
Advertise all meetings of the Board to the public in accordance with statute
Maintain an official record/minute of Board meetings including committee meetings
Coordinate the preparation of all contracts and agreements to be entered into by the Board
Assist in the negotiations and implementation of all labor-employee contracts
Responsible for the efficient operation of maintenance and plant services food service and transportation
Support projects and initiatives in other divisions and departments throughout CCSD on an as-needed basis
Cooperate in negotiating contracts with all recognized collective bargaining units
Keep the Superintendent informed regarding progress and any potential problems within the division
Perform other related duties as required by the position or assigned by the Superintendent. or Superintendents designee

Facilities (Custodial Services and Building Maintenance)
Through the management of a Senior Director of Facilities;

Direct and control implementation of district policies and procedures relating to facilities maintenance and support design and construction planning and finance
Lead general facility maintenance cleanliness and HVAC operations in the schools and buildings as well as the other district owned/rented properties
Manage repair and maintenance of structures grounds equipment and facilities of the schools and administrative offices of the district
Oversee programs for elimination of potential hazards to students staff and property

Technology
Through the management of a Senior Director of Information Technology:

Oversee for district service level agreements and manage to agreed-upon performance levels for application availability response time network performance and customer satisfaction
Create a structure that aligns IT initiatives with district priorities while balancing resource constraints (human and fiscal) to optimize IT investments across the district over a period of time
Oversee the selection acquisition development installation maintenance and support of information technology for CCSD
Recommend and implement a rigorous process for standardization of technology equipment and end user devices where appropriate throughout the district; this includes developing a multi-year plan for increased use and dissemination of technology resources in schools and classrooms

School Safety
Through the management of a Senior Director of Safety and Security:

Ensure the safety and security of students staff and property of the CCSD
Oversee district-wide deployment and coordination of school safety officers
Develop implement and re-evaluate an Emergency Management Plan/Crisis Plan

School Nutrition
Through the management of a Senior Director of School Nutrition:

Responsible for the efficient operation of the districts food services program; ensures that procedures are in accordance with law and regulations
Manage the contract with the school nutrition vendor
Ensure the financial sustainability of the school nutrition program by:
- Ensuring maximum reimbursement to the district including meeting all requirements to establish Community Eligibility and accurate reporting of household income
- Making evidence based decisions about the most cost-effective delivery of services

Transportation
Through the management of a Senior Director of Transportation

Oversees the safe efficient operation of the student transportation program; ensures proper maintenance of district owned buses; reviews routes; and handles the business aspects of contracted transportation services.
Develop and implement short term and long-term plans that reduce CCSD transportation costs without limiting overall service
Monitor and innovate data sources that are integral to the integrity of transportation requests particularly in our work with key vendors
Develop maintain and own communication processes that engage internal and external stakeholders around transportation needs and priorities

Board Relations/Elections

Safeguard and maintain all records and papers of the Board devising a system of recording and filing to guarantee the safety and availability of all reports minutes contracts and official documents
Notifies all board members of regular and special meetings. Calls special meetings whenever requested by the board president or by a petition signed by a majority of the board. Attends all board meetings
Records all proceedings of board meetings; prepares the official meeting minutes and handles all correspondence of the board
Performs duties related to school elections as required by law and works cooperatively with the county board of elections the county clerk and district board of elections in facilitating all regular and special school elections
Preside at the annual reorganization meeting of the Board until a President is elected and administer the Oath of Office to newly elected Board members

Physical Demands:
The following physical demands are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
While performing the duties of this job the employee must be able to:

Sit stand walk speak and hear for extended periods for various tasks.
Use hands and arms to reach handle and operate tools computers or controls.
Lift and carry items necessary for job performance.
Use close color peripheral and depth vision and adjust focus as needed.

Environmental Demands:
The following environmental conditions are representative of those an employee may encounter while performing the essential functions of this position.

Possible exposure to a range of childhood and adult illnesses.
Occasional exposure to varying weather conditions.
Work performed in heated air-conditioned ventilated facilities.
Moderate to high at times noise level especially during school hours assemblies or events.
Frequent interruptions from calls walk-ins and urgent requests.
Possible exposure to cleaning agents instructional materials and equipment-related chemicals.

CORE COMPETENCIES

An ideal candidate for this role will demonstrate the following and/or have experience with:

Demonstrated strong management and leadership abilities including the ability to work autonomously and as part of a team
Demonstrated record leading complex and cross-functional initiatives in diverse organizational settings
Strong problem-solving and project management skills
Exceptional organizational skills and attention to detail
Strong oral and written communication skills and interpersonal and teamwork skills
Integrity and clarity in all communications and interactions
Flexible optimistic approach; committed to overcoming challenges; comfortable with change and ambiguity
Ability to work independently and manage multiple responsibilities simultaneously
Demonstrated ability to learn quickly and take initiative
Desire to grow professionally and seek out new opportunities to learn
Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with staff administration and the community
Commitment to the success of all Camden students; specifically to raising the academic achievement of children in high- poverty communities
Ability to thrive in a fast-paced and achievement-oriented environment
A willingness to go above and beyond to do whatever it takes to achieve strong results

CORE VALUES
We are seeking individuals who will exemplify the Districts core values:

Respect and Humility
We serve our community by recognizing the strengths experiences and perspectives of others. We humbly recognize our own limitations and incorporate lessons we gain from our reflective practice.

Evidence-based
We use evidence to inform decisions and to ensure that we are accountable to our students and families.

Communication & Collaboration
We communicate openly and work collaboratively recognizing that getting to the best possible decisions requires input from others. Honest communications build trust and establish a community that assumes best intentions.

Solutions-oriented
With respect for the complexity of this work and the history that precedes us we focus on persistence resourcefulness and inclusiveness to drive toward solutions.

REPORTS TO & EVALUATED BY

State Superintendent

SALARY EMPLOYMENT PERIOD AND UNION AFFILIATION

Salary Range:

Minimum Starting Salary: $155000.00
Maximum Starting Salary: $185000.00

Employment Period

Twelve-month

Union Affiliation

Non-affiliated

(Pending availability of funds and Superintendents approval)

THE CAMDEN CITY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Required Experience:

Unclear Seniority

Position Type:Business Office/School Business AdministratorDate Posted:12/2/2025Location:Camden NJ Closing Date: Until FilledSchool Business Administrator/Board Secretary In our District we put students first. Our vision: all Camden students will attend a high quality school where they are valued c...