Clerical Support Aide II
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Job Location:
Jacksonville, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
13 days ago
Vacancies:
1 Vacancy
Job Summary
Job Description
- Are you looking for a position with a work/life balance Do you want to earn four (4) weeks off during your first year of employment Do you want low and no cost health insurance options If you answered yes to any of these questions you need to complete your application now. Work for the city you love!!!
The Military Affairs and Veterans Department is actively seeking a Clerical Support Aide II.
Did you know as a City of Jacksonville employee you would also have twelve (12) paid holidays and a personal leave day as well In addition to health insurance dental vision life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.
This is entry level clerical support work performing varied typing data entry filing maintaining supplies assisting customers; and reviewing processing and maintaining various fees files records legal documents information and materials. Work requires a knowledge of office practices and procedures which involve the operation of standard office equipment such as a personal computer copier scanner and calculator and which can be learned on the job within several months. Contacts require courtesy tact and effectiveness in dealing with others and include contacts to request or provide information ask questions or obtain clarification. The work is performed following established routines procedures and standing instructions and although patterned some variation in the sequence and choice of procedures used is permitted based on situations encountered in the workplace. Work is normally performed in an office environment though the employee may be required to deliver or pick up mail documents supplies or materials. The physical demands consist mainly of moving from one work location to another sitting or standing at a workstation for extended periods of time using standard office equipment on an ongoing basis and dependent upon assigned work location may be required to lift light objects weighing up to fifteen (15) pounds. The work is performed under general supervision where the work assignments are subject to instructions and established work routines and the worker is given latitude to rearrange the sequence based on changing work situations or workflow. Examples of Work
- Receives processes records indexes and/or files varied materials files documents fees and records.
- Responds to inquiries and complaints from the general public and interprets and explains departmental policies and procedures to customers.
- Gathers information and assists the general public in completing required forms and documents.
- Types correspondence memoranda reports records orders and other office documents from sources such as drafts notes and other instructions.
- Reviews documents and files for completion and accuracy and routes to proper sources.
- Establishes retrieves and maintains records and files.
- Enters information or data to personal computer or computer terminal screen following established procedures.
- Maintains files and documents with coding systems out-cards tab guides and other controlling devices.
- Order supplies and prepares purchase orders.
- Maintains inventory records and stock for assigned work area.
- Makes written reports and fills out forms as necessary.
- Operates standard office equipment such as a personal computer using word processing spreadsheet database and related software copier scanner and calculator.
- Picks up and/or delivers a variety of mail documents materials and supplies which may require operation of a motor vehicle.
- Greets the public and answers the phone.
- Demonstrates proficiency in the City of Jacksonvilles competencies.
- Performs related work as required.
Knowledge Skills and Abilities
- Knowledge of office practices and procedures.
- Knowledge of Business English.
- Ability to match names and numbers.
- Ability to file both numerically and alphabetically.
- Ability to communicate effectively.
- Ability to follow oral and written instructions
- Ability to read understand and apply job related materials.
- Ability to transcribe legibly and neatly.
- Ability to perform basic mathematical calculations.
- Ability to establish and maintain effective working relationships.
- Ability to operate standard office equipment such as a personal computer using word processing spreadsheet database and related software copier scanner and calculator.
- Dependent upon assignment ability to operate a motor vehicle or the ability to travel between various locations to meet the assignments of the position.
Open Requirements/Supplemental Information
- Ability to read write and communicate in English.
- Must be able to operate a computer utilizing word processing and spreadsheet applications.
- One (1) year of education and/or experience in clerical work - preferred.
LICENSING/CERTIFICATION/REGISTRATION:- Depending on assignment may be required to have a valid Florida Class E Drivers License prior to appointment and which must be maintained during employment in this class.
- Depending on assignment must qualify for prior to appointment obtain and maintain during employment in this class a City of Jacksonville Certification as a Public Driver.
OTHER REQUIREMENTS:- The probationary period for this class is six (6) months.
- Depending on assignment this classification performs safety-sensitive functions and is subject to pre-employment random and other drug/alcohol testing programs as set forth in the City of Jacksonvilles Drug Free Workplace Policy (0401).
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED.Apply at. A work history is required for all employment/volunteer work on which qualifications are based. When meeting/basing qualifications on education a copy of your college transcript with your social blacked out is required with your application. Transcripts do not need to be official but must state your name the schools name classes taken grades received type of degree and date degree was conferred.The application system works best with Google Chromeor Edge with Chromium web browsers.Please try to apply using one of these browsers.Be sure to add to your safe senders list to ensure you receive email notifications. You may also track the status of your application and see notifications by logging into your account.Certain servicemembers and veterans and the spouses and the family members of such service members and veterans receive preference and priority and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment and are encouraged to apply for positions being filled.If claiming veterans preference you must attach a DD-214 (Member Form-4 copy) or military discharge papers or equivalent certification from the Department of Veterans Affairs listing military status dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable the additional forms as noted here: a candidate believes he or she was not afforded veterans preference he or she may file a written complaint within sixty (60) calendar days upon receipt of notification of the hiring decision requesting an investigation to:Florida Department of Veterans AffairsAttention: Veterans Preference Coordinator11351 Ulmerton Road Suite 311-KLargo FL 33778-1630
Key Skills
- Culinary Experience
- Restaurant Experience
- Food Preparation Experience
- Food Service
- Kitchen Experience
- Dietary Aide Experience
- Serving Experience
- Cooking
- Dietary Department Experience
- Sanitation
- Food Production Experience
- Meal Preparation
