Office Assistant

Lagos - Nigeria

Monthly Salary: Not Disclosed

Experience Required: 1-3years

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

Responsibilities:

Front Desk & Communications: Greet and assist visitors clients and vendors in a professional manner. Answer and direct incoming calls and emails taking messages and providing general information as needed.
Office Management: Ensure the office environment is organised well-maintained and runs smoothly. This includes managing common areas coordinating with cleaning staff and addressing office-related malfunctions.
Administrative Support: Provide comprehensive administrative support across various departments including data entry filing (physical and digital) preparing documents reports and presentations.
Supply & Inventory Management: Monitor and manage inventory of office supplies equipment and amenities placing orders and liaising with suppliers/vendors to handle shortages efficiently.
Scheduling & Coordination: Manage calendars schedule meetings and appointments coordinate logistics for company events and assist with travel arrangements for team members as required.
Compliance & Record Keeping: Create and update records ensuring accuracy and validity of information and assist in maintaining compliance with established policies and potentially relevant financial regulations.
Special Projects: Support the Office Manager or other senior staff on ad-hoc projects and initiatives demonstrating adaptability and a willingness to take on new challenges.

Requirements:

Education: A bachelors degree in Business Administration or a related field.
Experience: Proven experience of 1-3 years in an Office Assistant Administrative Assistant or similar support role preferably within a fast-paced environment such as a startup finance or professional services industry.
Technical Proficiency: Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) or Google Workspace and comfortable with general office equipment and communication tools (e.g. Slack Zoom).
Organisational Skills: Exceptional organisational and time management skills with a strong ability to multitask prioritise effectively and meet deadlines under pressure.
Communication: Excellent verbal and written communication skills with strong attention to detail and a professional demeanour.
Problem-Solving: Strong analytical and problem-solving abilities with a proactive approach to identifying and addressing issues independently.
Cultural Fit: Adaptability and a collaborative spirit to work effectively within a team in a dynamic work environment. A commitment to maintaining confidentiality and handling sensitive information with integrity is essential.

Responsibilities:Front Desk & Communications: Greet and assist visitors clients and vendors in a professional manner. Answer and direct incoming calls and emails taking messages and providing general information as needed.Office Management: Ensure the office environment is organised well-maintained ...

Responsibilities:

Front Desk & Communications: Greet and assist visitors clients and vendors in a professional manner. Answer and direct incoming calls and emails taking messages and providing general information as needed.
Office Management: Ensure the office environment is organised well-maintained and runs smoothly. This includes managing common areas coordinating with cleaning staff and addressing office-related malfunctions.
Administrative Support: Provide comprehensive administrative support across various departments including data entry filing (physical and digital) preparing documents reports and presentations.
Supply & Inventory Management: Monitor and manage inventory of office supplies equipment and amenities placing orders and liaising with suppliers/vendors to handle shortages efficiently.
Scheduling & Coordination: Manage calendars schedule meetings and appointments coordinate logistics for company events and assist with travel arrangements for team members as required.
Compliance & Record Keeping: Create and update records ensuring accuracy and validity of information and assist in maintaining compliance with established policies and potentially relevant financial regulations.
Special Projects: Support the Office Manager or other senior staff on ad-hoc projects and initiatives demonstrating adaptability and a willingness to take on new challenges.

Requirements:

Education: A bachelors degree in Business Administration or a related field.
Experience: Proven experience of 1-3 years in an Office Assistant Administrative Assistant or similar support role preferably within a fast-paced environment such as a startup finance or professional services industry.
Technical Proficiency: Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) or Google Workspace and comfortable with general office equipment and communication tools (e.g. Slack Zoom).
Organisational Skills: Exceptional organisational and time management skills with a strong ability to multitask prioritise effectively and meet deadlines under pressure.
Communication: Excellent verbal and written communication skills with strong attention to detail and a professional demeanour.
Problem-Solving: Strong analytical and problem-solving abilities with a proactive approach to identifying and addressing issues independently.
Cultural Fit: Adaptability and a collaborative spirit to work effectively within a team in a dynamic work environment. A commitment to maintaining confidentiality and handling sensitive information with integrity is essential.