Administrative Analyst IIIII

TheCity of Antioch is currently accepting applications and focusing on hiring at the Administrative Analyst II level within theEconomic Development Division. The Economic Development Division (which is part of the Community & Economic Development Department) is responsible for the Citys efforts to attract retain expand and assist businesses in Antioch generating wealth through which community benefits are realized. Our end goal is a business community known for its complexity and diversity. We support a wide range of programs and initiatives to help existing businesses and attract new ones. Outreach to businesses property owners and commercial real estate brokers is a key component of the divisions strategy.

Under general direction the Administrative Analyst II performs a full range of responsible and varied professional analytical programmatic and administrative duties involved in providing responsible staff support to City divisions and departments; assumes responsibility for assisting in the management and administration of the Economic Development Division; assists other divisions within the Department; recommends action and assists in policy procedure work methods and budget development and implementation for area of assignment; and coordinates assigned activities with other divisions departments outside agencies and the general public.

Benefits

• Benefits: Cafeteria Plan (City of Antioch pays 100% of Kaiser rate up to family tier)
• Retirement: CalPERSClassic Members 2.7% @ 55 New PEPRA Members 2% @ 62
• 457 Deferred Compensation Option
• Life Insurance

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Provide assistance in resolving the more difficult operational and administration problems; identify problem areas and issues; plan organize coordinate direct and/or conduct administrative and/or management studies relating to the activities or operation of the assigned department office or program area.
2. Conduct complex surveys research and analysis on administrative fiscal and operational issues; determine analytical techniques and information-gathering processes and obtain required information and data for analysis; analyze alternatives and make recommendations regarding such areas as staffing facilities equipment cost analysis productivity and policy or procedure modifications; discuss findings with management staff and prepare reports of study conclusions; oversee and assist in the implementation of recommendations.
3. Provide complex staff assistance to management staff; participate on and provide staff support to a variety of committees and boards; prepare and present staff reports and other correspondence as appropriate and necessary.
4. Plan coordinate implement promote and oversee assigned programs projects and initiatives; oversee and participate in the development and implementation of program/project goals objectives policies procedures and priorities; oversee and participate in the development and implementation of strategies and workplans for the achievement of these goals.
5. Oversee and participate in the design production and distribution of a variety of promotional marketing outreach and information materials communications and presentations; create press releases; serve as media contact for assigned programs.
6. Perform a range of duties involved in the identification planning development and implementation of new and/or modified programs/projects that would promote and enhance the mission goals and objectives of the City; oversee or perform the necessary research and analysis to justify the appropriateness of implementing the proposed program/project; prepare presentation materials and background documentation; monitor project success using appropriate tracking and feedback systems.
7. Perform a range of duties involved in researching negotiating and monitoring assigned contracts and agreements with outside suppliers service providers leasing agents and others; ensure work is performed in compliance with contracts and agreements.
8. Coordinate assigned services and program/project activities with those of other City programs functions departments and staff boards committees and task forces as well as external agencies groups and the general public to ensure effective cooperation consistent with optimal efficiency effectiveness and economy; coordinate data resources and work products as necessary and upon request in support of a productive and positive working environment; represent the assigned area to public and private groups organizations and other City groups; provide information and assistance as appropriate.
9. Ensure that assigned program/project activities and services comply with relevant federal state and local laws policies and regulations.
10. May participate in the selection training and evaluation of assigned administrative support personnel; provide or coordinate staff training; work with employees to correct deficiencies.
11. Serve as primary contact and liaison for assigned functions and programs with other City departments and staff the general public and outside agencies and organizations; negotiate and resolve sensitive and controversial issues; explain justify and defend programs policies and activities.
12. Participate in the budget development process and budget monitoring activities for assigned areas of responsibility; collect and analyze financial data; review and analyze budget requests and budget changes; make recommendations and obtain final approval for changes; create data tracking and reporting systems; monitor monthly status.
13. Administer write and prepare assigned grants; monitor and prepare reports on authorized grant expenditures.
14. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of business and public administration and issues related to field of expertise.
15. May direct the work of support staff on a project or day-to-day basis.
16. Perform related duties as required.

KNOWLEDGE OF:

• Principles and practices of public administration.
• Organization and operation of municipal government.
• Municipal government functions specifically related to assigned program area.
• Operational characteristics services and activities of assigned program area.
• Principles and practices of program development and administration.
• Organizational and management practices as applied to the analysis and evaluation of programs policies and operational needs related to area of assignment.
• Principles and practices of contract negotiation preparation and monitoring.
• Principles and applications of critical thinking and analysis.
• Techniques and formulae for administrative financial and comparative analyses.
• Methods and techniques of effective technical administrative and financial record keeping report preparation and presentation.
• Recent developments research methods current literature and sources of information related to assigned programs and service areas.
• Principles and practices of budget preparation and administration and grant application and administration principles and practices.
• Finance and accounting systems.
• Principles of business letter writing.
• Federal state and local government organizations.
• Principles of supervision training and performance evaluation.
• Modern office procedures methods and equipment including computers and applicable software applications such as word processing spreadsheets and databases.
• Principles trends methods and techniques used in customer service public relations public information and program education and promotion.
• English usage spelling grammar and punctuation.
• Pertinent federal state and local laws codes and regulations.

• Perform a wide range of professional analytical duties involving the use of independent judgment and personal initiative.
• Independently plan organize direct coordinate and evaluate assigned programs projects events or technical area.
• Quickly assimilate new information and adapt to changing priorities.
• Oversee and participate in the development and administration of program goals objectives and procedures.
• Collect evaluate and interpret varied information and data.
• Select train and evaluate assigned staff may be required for some positions.
• Research analyze and formulate recommendations work plans and activities regarding planning technical and administrative issues.
• Analyze complex problems identify alternative solutions project consequences of proposed actions and implement recommendations in support of goals.
• Read and interpret technical information.
• Prepare clear and concise technical administrative and financial reports.
• Prepare clear accurate and concise tables schedules summaries and other materials in statistical and narrative form.
• Establish and maintain various data collection record keeping tracking filing and reporting systems.
• Research negotiate manage and monitor contracts and agreements.
• Understand the organization and operation of the City assigned program and of outside agencies as necessary to assume assigned responsibilities.
• Understand interpret and apply administrative and departmental policies and procedures as well as pertinent federal state and local laws codes and regulations.
• Properly interpret ensure compliance with and make recommendations in accordance with laws regulations and policies.
• Identify and respond to community and organizational issues concerns and needs.
• Coordinate multiple projects and meet critical deadlines.
• Organize and prioritize timelines and project schedules in an effective and timely manner.
• Plan schedule and review the work and performance of subordinates in a manner conducive to proficient performance and high morale may be required for some positions.
• Participate in the preparation and administration of budgets.
• Operate and use modern office equipment including a computer and various software packages.
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information records and reports.
• Communicate clearly and concisely both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

EEO/ADA: The City of Antioch is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer committed to providing equal employment opportunity to all employees and applicants. If you have a disability and require accommodations in the testing process please contact Human Resources at or prior to the final filing date.