National Operations Assistant

Please note that all candidates should adhere to FAO Values of Commitment to FAO Respect for All and Integrity and Transparency.

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO seeks gender geographical and linguistic diversity in its staff and international consultants in order to best serve FAOMembers in all regions.

• FAO is committed to achieving workforce diversity in terms of gender nationality background and culture
• Qualified female applicants qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
• FAO as a Specialized Agency of the United Nations has a zero-tolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General who may assign them to any of the activities or offices of the Organization.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application interview meeting processing).

• Applications received after the closing date will not be accepted.
• Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE ILE LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
• For other issues visit the FAO employment website: will be subject to certification that the candidate is medically fit for appointment accreditation any residency or visa requirements and security clearances.

Organizational Setting

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. FAOs goal is to achieve food security for all and ensure that people have regular access to enough high-quality food to lead active healthy lives. With 195 members - 194 countries and the European Union FAO works in over 130 countries worldwide and has started working in Viet Nam since 1978 with its Representation (Country Office) opened in Ha Noi.

FAO Vietnam is looking for a qualified Operations Assistant to provide the support for the operations aspects of the projects following the detailed tasks and responsibilities as below.

Reporting Lines

The National Operations Assistant will work under the overall guidance of the FAO Representative in Viet Nam and the direct supervision of the Assistant FAO Representative (Programme).

Technical Focus

The National Operations Assistant will provide comprehensive operational support to FAO Viet Nam projects ensuring compliance with FAO rules and procedures in areas such as procurement recruitment travel event organization and contract management.

Tasks and responsibilities

Prepare Letter of Agreements (LOA) and contracts according to FAOs requirements and procedures and monitor their implementation;
Assist in the processes for procurement of project goods and services and follow up on Purchase Orders (POs) related deliveries and payment;
Assist in recruiting international/national affiliate workforce as required;
Provide inputs to the project work plans budget and other reporting requirements;
Maintain relevant project monitoring tables (project HR travel procurement asset);
Draft correspondence and other documents as required;
Process Travel Authorization TEC and logistic arrangement (flight accommodation etc.) for duty travels and missions;
Provide operational supports to organizing events and field activities;
Undertake field missions and participate in events as required.
Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Bachelors degree (or equivalent) in finance accounting business administration or related field is required.
Minimum 3 years of relevant experience in financial and operational support.
Working knowledge of English and Vietnamese.
National of Viet Nam or resident of the country with valid work permit.

FAO Core Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Selection Criteria

Familiarity with FAO procedures and UN cost norms is an advantage.

HOW TO APPLY

To apply visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications and language skills
Candidates are requested to attach a letter of motivation to the online profile
Once your profile is completed please apply and submit your application
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work character education military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as pre-screening of applications assessment tests background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.

If you need help or have queries please create a one-time registration with FAOs client support team for further assistance: IS A NON-SMOKING ENVIRONMENT