Finance Director

Title: Finance Director

Location: Coos Bay Oregon

Program: Oregon Coast Community Action

Reports to: Executive Director

HR Contact:

Pay Level:$80000 - $100000 annually DOE. Max being based on experience with CAP funding agencies

Staff Supervised: Finance/Payroll Staff

FSLA Status: Exempt from Overtime

Effective: November 2025

Position Type: Full-Time Regular

Revised: November 2025

Job Description

PRIMARY PURPOSE:

Plan and direct all functions of corporate accounting financial planning and control inventory control management reporting and operation of fiscal management systems. Serve as financial advisor to the Executive Director and program directors and is accountable for administration of the ORCCA fiscal programs and preparation of financial statements and reports. Prepare the annual budget. Move all aspects of the fiscal operations to best practices. Serve as member of agency management team.

ESSENTIAL JOB FUNCTIONS (Reason position exists is to perform these functions):

• Plan and direct the financial operations and programs for ORCCA. Implement monitor and maintain financial controls of general accounting procurement payroll risk management as well as expenditure and revenue controls. Continually review assess and update systems and records that provide for proper evaluation control and documentation; maintain a backup system to ensure data security. Ensure financial functions are in compliance with federal and state statutes rules and regulations. Ensure that ORCCA assets including funds are effectively managed by properly maintained accounting systems that reflect best practices. Analyze and provide reports and statistical data and information to project financial status of ORCCA. Provide recommendations and projections as needed. Develop and maintain an accurate and up to date fiscal procedures manual that reflects best practice in the fiscal management field.
• Assist the Executive Director and program directors in financial planning development of agency budgets and control. Independently provide leadership and direction and develop short and long-range plans goals and objectives for financial functions. Analyze and recommend improvements to financial services. Interpret and apply Generally Accepted Accounting Principles. Remain current on developments in the field.
• Serve as agency budget officer. Direct and lead the development of the annual agency budget with program directors; allocate costs; amend current budgets. Develop and present budget recommendations to the budget committee and Board of Directors. Coordinate preparation with program directors. Prepare fiscal program budget; monitor expenditures. Provide ongoing budget oversight to assure expenditures are within budgeted amounts; work with program directors if adjustments are needed.
• Develop and maintain a centralized electronic system which assures that all contracts and program reports are in compliance with agency and funding requirements and time lines. Develop and maintain a centralized system that tracks each contracts regulatory and legal requirements.
• Prepare corporate and program tax statements and reports required by law or funding sources within required time limits. Prepare and maintain appropriate records of program and agency expenditures as needed for annual audit process and annual reviews. Prepare and submit all fiscal reports and financial statements to required sources (grantors Board of Directors program directors ED) in a timely fashion. Prepare special reports and financial analyses as needed.
• Implement and maintain agency inventory and assets systems to assure adequate control of agency equipment and property.
• Direct supervise assign work to set priorities and monitor work performance of fiscal/ IT and be involved in selection and evaluation of staff. Ensure work is in compliance with federal and state regulations. Assume responsibility for work performed within program. Establish and interpret fiscalpolicy and procedure.
• Provide for control of cash collections and cash disbursements. Assure there is adequate cash flow for payroll and agency operations. Arrange and monitor lines of credit and bank accounts as required.
• Oversee and direct the annual audit. Authorize and monitor the preparation of materials reports and supporting documents. Coordinate internal activities during the audit as necessary perform internal audits.
• Actively engage and support Diversity Equity and Inclusion activities and inclusion in all work.
• Responsible for personal safety reporting incidents or accidents within a reasonable amount of time to supervisor or Safety Committee at .
• Responsible for picking up after ones self and maintaining company owned equipment. Report damaged or malfunction equipment to supervisor facilities maintenance or HR.
• Performs other related duties as assigned.

TEAM EXPECTATIONS:

Teamwork - We join our individual strengths together creating teams and circles of cooperation to promote innovative thinking and bring opportunity to our community.

Partnerships - We create collaborative community partnerships to best leverage all resources available for the benefit of the community.

Diversity - We welcome and accept differences and honor our co-workers and clients by treating each person with equality dignity and respect.

Confidentiality & Ethics - We maintain a high standard of ethics and integrity to respect the confidentiality of clients and staff.

Physical Safety - We respond promptly to address health and safety needs or concerns for clients and staff.

Communications - We encourage timely open-minded respectful and direct communication to alleviate controversies and foster a safe productive workplace.

Health & Sustainability - Recognizing the importance of physical emotional and environmental health we seek to inspire and model healthy sustainable living.

Public Relations - We recognize that each of us represents the entire agency in our public interactions and strive to act in a consistently professional and unbiased manner.

Professional Growth - We provide an environment supportive to personal and professional growth cross training and advancement.

INDIVIDUAL EXPECTATIONS:

• Model behaviors that demonstrate an understanding acceptance and welcoming of diversity.
• Attend staff meetings center meetings and/or other workshops/meetings as notified.
• Maintain a positive attitude regarding ORCCA and all its programs.
• Maintain respect and positive communication regarding all children families and staff.
• Maintain confidentiality of client and staff information.
• Maintain open two-way communication with staff.
• Accept suggestions and guidance from supervisor and other management staff.
• Seek feedback on job performance and evaluate suggestions and guidance to incorporate in performance.
• Commit to further training. Develop an individual training plan using program tools as appropriate.
• Communicate with supervisor regarding any needed changes or concerns with work schedule.
• Adhere to agency procedures as a mandated child abuse reporter.
• Regular attendance is a requirement of the position.
• Ability to perform the job with or without reasonable accommodations.

REQUIRED KNOWLEDGE SKILLS AND ABLILITIES:

• Knowledge of: Extensive knowledge of theories principles and practices of non-profit accounting; thorough knowledge of theory principles practices of fiscal management including budget preparation expenditure control and record keeping; thorough knowledge of payroll inventory control auditing budgeting and procurement systems and procedures; thorough knowledge of principles methods and techniques of effective business administration; thorough knowledge of internal control procedures and management information systems as applied to accounting procedures; considerable knowledge of budgetary accounting and reporting systems appropriate Federal and State regulations.
• Skill in: Preparation of financial statements and reports; incorporating team participation in decision making use of computerized financial information and reporting systems.
• Ability to: Communicate effectively in both oral and written forms; maintain confidentiality; formulate and implement operational and administrative polices; evaluate funding requirements; prepare and justify budget requests and grant proposals review contracts for compliance with financial policy and legal requirements; perform short and long-range financial planning; analyze and evaluate operations and develop and implement best practices; present fiscal information for management decision making purposes establish and maintain appropriate record keeping systems and reports; conduct research and compile and analyze statistical and financial data; utilize problem identification and resolution techniques; make decisions in accordance with established policies and procedures establish new policies when applicable and use initiative and judgment in completing tasks and responsibilities; work effectively with other employees Board of Directors program directors budget committee auditors vendors and the public.
• Passion enthusiasm focus creativity and a positive outlook especially in high stress conditions.
• Professional appearance and demeanor.
• Ability to meet deadlines.
• Ability to present and relate to diverse client populations.
• Professional appearance presentation and demeanor always.

EXPERIENCE AND EDUCATION REQUIREMENTS:

• Bachelors degree in accounting business administration finance or a related field and four years progressively responsible work experience which includes non-profit and supervisory/management experience required; OR CPA with 4 years supervisory/management experience required.

WORK ENVIRONMENT:

• Geographic Area: Coos Curry and Coastal Douglas Counties Primary worksite: Coos Bay Oregon.
• May move or lift items up to 51 pounds.
• Prolonged periods sitting at a desk and working on a computer.
• Primarily indoors in a climate-controlled environment; may not have access to sunlight. Occasional activities outside in a non-climate-controlled environment.
• Potential for open workstations and cubicles with moderate to high noise; work from home where available.
• Some travel-Required ODL and proof of insurance (ORCCA Policy).

OTHER:

• Reliable method of getting to work.
• Must be free from illegal drugs may be subject to suspicion testing.
• Must be enrolled in the Oregon Department of Education-Child Care Division Central Background Registry at time of hire and update it as required.
• Must be able to pass the State of Oregon Criminal Background Check.
• A current Oregon Drivers License is required.
• Proof of automobile liability insurance @ $100000/300000 liability limits and maintain such limits.

NOTE: The specific statements reflected in each section of this position description are not intended to be all-conclusive but rather the basic elements and criteria considered being necessary in order to satisfactorily perform the duties associated with the position. Your employment with ORCCA is at will. This means your employment is for an indefinite period of time and it is subject to termination by you or Employer with or without cause with or without notice and at any time.

Oregon Coast Community Action is an Equal Opportunity Employer. ORCCA does not and shall not discriminate on the basis of race color religion creed gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status in any of its activities or operation.

Please inform Human Resources at or if you require a reasonable accommodation in order to perform the essential functions of this job.