Asset & Archive Coordinator

Music is Universal

Its the passionate and dedicated team at Universal Music who help make us the worlds leading music company. From A&R to finance legal to digital sales to marketing Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender race disability sexual orientation religion belief age marital status background pregnancy or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism dyslexia ADHD and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment workplaces and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards including alternatives to the online form or to disclose a neurocognitive condition please email

The Asset & Archives team is responsible for managing preserving and supplying the companys recorded legacy. We care for a vast collection of commercial and archival assets - both physical and digital - ensuring they are accurately stored catalogued and accessible.

The Role

You will be a key member of the team responsible for managing and supplying assets to partners worldwide. You will field incoming requests from manufacturing licensing labels and external clients ensuring accurate asset delivery through internal supply-chain systems. A significant part of the role involves researching and locating analogue assets arranging their digitisation and capturing detailed metadata to ensure long-term accessibility. Please note this role may include physical activity such as lifting and movement of objects.

Key Responsibilities

• Process and fulfil incoming asset requests from across the business

• Research identify and co-ordinate digitisation of physical assets

• Perform accurate metadata entry and reporting

• Technical conversion and preparation of deliverable assets

Skills and Experience Required:

Must Have

• Strong IT skills proficient with both Windows & MacOS

• Ability to accurately manage large volumes of requests in a fast-paced working environment

• A broad knowledge and interest in music across a wide variety of eras and formats

• Ability to quickly develop the processes required to meet developing archive priorities

Nice to Have

• Previous experience in an order fulfilment role and/or supply chain

• Proficient in the use of digital audio workstations (DAWs)

• Knowledge of commercial audio video and graphic formats

• Experience using AirTable or other project management tools

Key Behaviours

• Attention To Detail

• Organisation & Prioritisation

• Collaboration & Communication

• Problem-Solving Mindset

About UMG UK

We are Universal Music Group UK the UKs leading music-based entertainment company. We exist to shape culture through the power of artistry. We help UK artists produce distribute and promote the most critically acclaimed and commercially successful music to inspire and entertain fans at home and around the world.

Bonus Tracks: Your Benefits

• Group Personal Pension Scheme (between 3% and 9%)

• Private Medical Insurance

• 25 paid days of annual leave

• Interest Free Season Ticket Loan

• Holiday Purchase scheme

• Dental and Travel Insurance options

• Cycle to Work Scheme

• Salary Sacrifice Cars

• Subsidised Gym Membership

• Employee Discounts (Reward Gateway)

Just So You Know

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However the business operates in an environment that demands change and the jobholders specific responsibilities and activities will vary and develop. Therefore the job description should be seen as indicative and not as a permanent definitive and exhaustive statement.

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