Estate Assistant

Position Type: Full-Time
Reports To: Estate Manager
Compensation: $25$30/hour (depending on experience)
FLSA Status: Non-Exempt

About the Role

We are seeking a reliable detail-oriented Estate Assistant to support daily property administrative and hospitality operations. This role is ideal for someone who is self-motivated has strong organizational skills and the ability to anticipate needs in a dynamic environment. Discretion adaptability and a proactive approach are essential to success.

What Youll Do

• Support the Estate Manager with scheduling task coordination and property oversight.
• Run errands manage sourcing and purchasing and handle local deliveries.
• Conduct regular property walkthroughs to ensure exceptional presentation standards.
• Assist with guest reception and hospitality needs maintaining a polished and professional experience.
• Contribute to event planning and on-site event supportincluding preparation set-up active event assistance and breakdown.
• Provide organizational support and light housekeeping to keep all spaces in ready condition.
• Coordinate with vendors and service providers for maintenance landscaping and supply needs.
• Maintain inventories for food beverages supplies emergency kits and other essentials.
• Manage app-based inventory systems and perform periodic audits.
• Assist with basic IT troubleshooting (Wi-Fi A/V connectivity) in coordination with vendors.
• Handle mail package deliveries and special-order items.
• Safeguard and uphold strict privacy standards.
• Respond to operational requests promptly professionally and with a solutions-oriented mindset.
• Provide backup support to estate cleaner culinary or estate teams as needed.

What Were Looking For

• Willingness to sign a non-disclosure agreement.
• High school diploma required; college degree preferred.
• Experience in hospitality or private estates strongly preferred.
• Exceptional attention to detail organization and follow-through.
• Ability to adapt quickly reprioritize and navigate uncertainty with calm professionalism.
• Strong verbal and written communication skills.
• Service-first guest-focused demeanor with a consistently professional presentation.
• Comfortable using Apple products Microsoft Office Suite and estate management systems.
• Valid drivers license with a clean driving record.
• Ability to work evenings weekends and holidays as needed.
• Commitment to discretion and confidentiality at all times.

About Alpha Inc. (Posting Partner for This Role)

Alpha Inc. is a forward-thinking organization dedicated to operational excellence community impact and people-first leadership. Our teams embrace innovation collaboration and continuous improvement in everything we do. Whether supporting internal operations or partnering with adjacent organizations we are committed to building strong high-performing teams that reflect our core values of Leading with Heart Strength in Unity and Alpha Mentality.

As part of our Talent Acquisition partnership Alpha Inc. is managing the hiring process for this Operations Assistant role on behalf of our affiliated organization.

Requirements (Conditions of Employment)

Employment is contingent upon the following:

• Completion of standard pre-employment screening.
• A background check conducted after a conditional offer; past issues will be reviewed on a case-by-case basis in line with Hawaii and federal law.
• Passing a drug test (for both full-time and part-time hires) conducted under Hawaiis statutory requirements.

Alpha Inc. is an Equal Opportunity Employer committed to diversity equity and inclusion. We do not discriminate based on any protected status under federal or Hawaii law. Applicants must be authorized to work in the United States; we are unable to sponsor visas. Employment eligibility will be verified upon hire. If you need a reasonable accommodation during the application or hiring process please contact us at