Recreation Coordinator

Under general supervision plans organizes coordinates and provides direction and oversight for recreation programs and activities which may include: aquatics special events facilities youth and adult sports teen senior therapeutic volunteer neighborhood historic properties and restoration library cultural arts and theater management; recruits coordinates and leads the activities of regular temporary and volunteer staff; prepares program budgets and monitors expenditures; administers the rental scheduling use and maintenance of major recreation facilities; provides administrative support and program assistance to the Recreation Supervisor; fosters cooperative working relationships with various public and private groups; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Recreation Services Supervisor. May provide general supervision direction and training over assigned staff and volunteers within assigned department.

CLASS CHARACTERISTICS
This is the advanced-level class in the recreation services series that has program coordination administrative and/or day-to-day operational responsibilities. Incumbents are responsible for coordinating and participating in recreation programs to ensure that City facilities recreation programs activities and services are safe and effective and provide the highest level of customer satisfaction for public use. Responsibilities include inspecting and planning scheduling and directing the recreation program operations activities and services in a timely manner and performing a wide variety of tasks in the operations and activities of one or more recreation program and/or facilities. This class is distinguished from the Recreation Supervisor in that the latter is the full supervisory-level class and has overall program budgetary and administrative responsibility for multiple recreation activities and facilities or a comprehensive recreational program.

The Ideal Candidate

• Has a welcoming professional and personable demeanor.
• Has strong verbal and written communication skills.
• Enjoys working in a team environment.
• Is creative and adjusts quickly to the ever-changing nature of recreation programs.
• Is analytical technical and resourceful in nature.
• Is self-motivated with the ability to anticipate needs and take on projects and tasks that need to be completed.
• Has a flexible approach to the job with the ability to quickly re-prioritize work as needed to accomplish goals.
• Is highly organized with excellent follow-up and follow-through skills.
• Knowledge skill and experience in planning scheduling and coordinating recreational classes camps and leagues.
• Has experience with communicating and collaborating with independent contract instructors volunteers staff and community groups.
• Is able to work a flexible schedule that may include some evenings weekends and holidays.

• Provides direction to regular temporary and volunteer staff including selecting monitoring training scheduling and determining workloads; assists with hiring disciplinary and evaluation processes; serves as lead to Recreation Technicians.
• Assists in the development recommendation and implementation of goals objectives policies procedures and work standards for the assigned recreation area(s).
• Participates in the preparation and administration of an assigned recreation center or specialized recreation program budget.
• Plans evaluates and coordinates programs classes athletic activities and special events including scheduling facilities ensuring facilities are set up scheduling trips and hiring coaches.
• Monitors the day-to-day operations of programs and events including making site visits handling and resolving complaints not requiring the attention of a supervisor and ensuring that programs and events have required materials and supplies.
• Formulates and organizes program plans and schedules for seasonal and year-round activities such as athletic leagues aquatics programs special events and day and summer camps.
• Acts as liaison and representative with a variety of advisory boards commissions community groups law enforcement agencies schools and councils.
• Creates program flyers brochures catalogs and newsletters including determining content layout materials and distribution methods; prepares activity and operating reports.
• Enforces safety and operating procedures and provides for maintenance needs including compliance with health and safety codes and building codes.
• Books facility rentals for customers; attends to facility users needs including permits and equipment; prints weekly event schedule and ensures that all setups are done manages facility budget including maintenance and supplies.
• May plan prioritize assign supervise and review the work of assigned staff; train staff evaluate employee performance counsel employees and effectively recommend initial disciplinary action; assists in selection and promotion.
• Performs other duties as assigned.

Specific to Arts:

Position may include but is not limited to: Overseeing and assisting in the implementation of Cultural Arts classes camps programs and activities providing direct support in setting up coordinating and implementing various Cultural Arts Events and overseeing gallery exhibitions. Collaborate with community partners including the school district artists and local arts organizations. Develop marketing and outreach efforts for cultural arts programs and events.

Specific to Aquatics:

Position may include but is not limited to: Assist with the overseeing a comprehensive year-round aquatics program with two large joint-use facilities totaling five pools serving both San Ramon residents and the local high schools. The aquatics operations oversee lap swim recreational swim summer camps and water safety programs. Responsibilities also include recruiting hiring and training a seasonal staff of more than 100 lifeguards each year.

Specific to Facilities:

Position may include but is not limited to: Oversee daily facility use schedules to assist with implementation of City Programming and Private Rentals at City Facilities. Works closely with facility users throughout the rental process to provide exceptional customer service. Oversee the hiring and onboarding process for Temporary Staffing within the Facilities Division.

Specific to Adult and Youth Sports:

Position may include but is not limited to: Overseeing and assisting in the implementation of youth and adult sports programs and leagues. Work closely with the school district. Supervises the sports programs and events including staff and contractor trainings. Help with answering gymnasium facility calls emails and booking rentals.

Specific to Senior Services:

Position may include but is not limited to: Planning organizing promoting and overseeing daily programs and activities at the Alcosta Senior and Community Center and other locations to promote the social physical and emotional well-being of older adults in San Ramon. This includes working closely with seniors and their families coordinating volunteer instructors presenters kitchen servers and front desk greeters managing independent contractors and coordinating sponsorships with the County while also supporting the nutrition and transportation programs. This position is also responsible for assisting in the execution of large-scale community events such as the Art and Wind Festival.

Specific to Enrichment Youth and Teen Services:

Knowledge of:
Basic principles of employee and volunteer supervision and training; principles practices and service delivery needs related to the program area(s) to which assigned; procedures for planning implementing and maintaining a variety of recreation and leisure activities and programs; principles and practices of recreation program development implementation including marketing review and evaluation; recreational cultural age-specific and social needs of the community; principles practices and techniques used in the conduct of an effective marketing program including public communication through various media channels and the development of various promotional materials; applicable Federal State and local laws regulatory codes ordinances and procedures relevant to the program area(s) and facilities to which assigned; principles and practices of program administration including budgeting purchasing and basic supervision; recreation site management and oversight; safety principles and practices including basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods; applicable safety precautions and procedures related to the program area(s) and facilities to which assigned; principles and procedures of record-keeping cash handling and report preparation; business arithmetic and statistical techniques; modern office practices methods and computer equipment and applications; English usage spelling vocabulary grammar and punctuation; techniques for effectively dealing with individuals of various ages various socio-economic and ethnic groups and effectively representing the City in contacts with the public; and techniques for providing a high level of customer service by effectively dealing with the public vendors contractors and City staff.

Ability to:
Plan oversee coordinate review and evaluate recreation program operations and activities as well as staff contractors and volunteers; plan and prepare recreation activity schedules staffing schedules reports and other related program materials; understand the organization and operation of recreation programs and facilities necessary to assume assigned responsibilities; assist in developing and implementing goals objectives practices policies procedures and work standards; interpret apply explain and ensure compliance with applicable Federal State and local policies procedures laws and regulations; handle medical emergencies and injuries in a calm and effective manner including providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR); recommend and administer program and project budgets after approval; prepare clear and concise reports correspondence and other written materials; operate modern office equipment including computer equipment and software programs including those related to registration; make accurate business arithmetic and statistical computations; accurately process cash transactions; maintain accurate logs records and basic written records of work performed; use English effectively to communicate in person over the telephone and in writing; use tact initiative prudence and independent judgment within general policy procedural and legal guidelines; and establish maintain and foster positive and effective working relationships with those contacted in the course of work.

Any combination of training and experience that would provide the required knowledge skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education
Equivalent to graduation from a four-year college or university with major coursework in recreation administration physical education leisure services or a related field.

AND

Experience
Two (2) years full-time or its equivalent of recreation experience.

OR

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.

Desirable Qualifications:

• Experience in administering recreational programs at multiple sites including recruiting hiring training and supervising regular temporary staff volunteers and independent contractors.
• Work experience in municipal parks and recreation.
• Supervisory experience of part-time and/or volunteer personnel.
• Certified Park and Recreation Professional (CPRP).

• Possession of or ability to obtain a valid California Drivers License by time of appointment. A valid California Drivers License is not a requirement for this position. However persons hired into this class who intend to drive their personal vehicle and/or a City vehicle as part of their job duties will be required to possess a valid California Drivers License; alternatively persons hired into this class could use alternative means of transportation as part of their job duties.

• First Aid Certification
• CPR Certification
• Water Safety Instructor Trainer
• Certified Pool Operator

Additional Information

PHYSICAL DEMANDS

Must possess mobility to work in a standard office and/or recreational facility setting and use standard office and/or recreation equipment including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Must possess the physical stamina to lift and move tables and chairs arrange facilities for community events and/or meetings. Finger dexterity is needed to access enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend stoop kneel reach climb and walk on uneven surfaces to participate in recreational activities; and push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift carry push and pull materials and objects weighing up to 50 pounds.

Environmental Elements

Employees work in an office environment and in the field. When in the office incumbents work in an environment with moderate noise levels and controlled temperature conditions. When in the field employees are occasionally exposed to loud noise levels cold and/or hot temperatures toxic/hazardous chemicals mechanical and/or electrical hazards. Incumbents may be exposed to blood and body fluids rendering First Aid and CPR are required to wear appropriate attire for the recreation activity to which they are assigned. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS

May be required to work a varied schedule of hours which may include early mornings evenings weekends and holidays at a variety of City facilities.

Resumes cannot be substituted for a completed application.

The recruitment process is as follows:

The most qualified candidates as determined by initial screening of applications will be invited to participate in an oral and/or department panel interview.

The first round of interviews is tentatively scheduled for January 2026. The eligibility list will be established from the interview process. Individuals on the eligibility list may be asked to participate in a second round of interviews based on specific individual qualifications and the Citys needs. The eligibility list will remain in effect for one (1) year for potential future vacancies.

The City of San Ramon is an equal opportunity employer and does not discriminate against race color religion national origin age sex origin sexual orientation or accordance with the Americans with Disabilities Act should special accommodations be necessary at any stage of the selection process please contact the Human Resources Division at

Information contained herein including the recruitment process is subject to change without notice.