Human Resources Coordinator

Position
HR & Payroll Coordinator

Department

Operations

Reporting Relationship
Manager Human Resources

Dotted Line

Director Finance

Status

Full-time; non-exempt

Overview

Reporting to the HR Manager with a dotted line to the Director of Finance the Human Resources Coordinator provides administrative and operational support for all aspects of HR ensuring that day-to-day HR functions run smoothly. This position assists with recruitment onboarding payroll processing employee recordkeeping and training coordination while ensuring compliance with policies and applicable laws.

Duties & Responsibilities

Recruitment & Onboarding

Develop implement and facilitate recruitment processes that support diverse teams from frontline Ambassadors to administrative and professional positions.

Collaborate with department managers to understand recruitment needs position requirements and qualifications for specified vacant position(s).

Post and manage open positions on recruiting sites and other sourcing platforms.

Screen and select qualified and interested applicants for interviews and connect viable candidates with hiring managers.

Schedule interviews; oversee preparation of interview questions and other hiring and selection materials.

Educate candidates on the interview and hiring process.

Check references and credentials verifying experience and backgrounds.

Attend job fairs campus events and other networking opportunities.

Follows up with applicants or hiring managers after the interview process to determine whether a placement can be made; collects feedback when placement is unsuccessful.

Coordinate and conduct new employee orientation sessions to communicate organizational values policies procedures and benefits.

HR Administration & Compliance

Maintain accurate complete and confidential personnel files in both paper and electronic formats.

Perform HR administrative functions such as filing document management and data entry in the HRIS.

Administer and ensure compliance with EEO and other employment-related laws and regulations.

Support annual HR audits and compliance reviews.

Training & Employee Development

Coordinate and schedule employee training sessions including logistics materials and attendance tracking.

Maintain training records and ensure compliance with required certifications and continuing education.

Assist with developing employee engagement and retention initiatives.

Payroll Administration

Processes bi-weekly payroll ensuring accuracy timeliness and compliance with wage and hour regulations.

Maintains payroll records resolves discrepancies and responds to employee payroll inquiries.

Ensures proper payroll-related funding and recordkeeping using payroll and accounting software including entering transactions into QuickBooks and processing contributions through online portals for 401(k) FSA and other benefit programs.

Administers payroll deductions garnishments and other related transactions.

Qualifications

1-3 Years of HR or Administrative experience

Knowledge of HR processes and Washington State employment regulations

Excellent verbal and written communication skills

Excellent organizational skills

Proficiency with HRIS/payroll systems

Experience in a non-profit setting

Ability to create and implement sourcing strategies for recruitment

Ability to work with individuals

Ability to work with and recruit individuals who may or may not have had a past criminal background or addiction challenges

Characteristics

Reflect the Downtown Seattle Associations core values of Collaboration Perseverance Innovation Excellence and Integrity

Commitment to a growth mindset

Embrace the DSA mission and adjust for changing priorities as we create a healthy vibrant downtown for all.

Compensation

The hourly pay range for this position is $26.25 to $38.05 per hour DOE. Downtown Seattle Association provides a comprehensive benefits package including:

100% employer-paid

Medical/Dental/Vision Coverage

Life Insurance

Long Term Disability

Generous Paid Time Off

10 paid Holidays plus six paid personal days

12 remote workdays per year

ORCA transit card

First Choice Employee Assistance Program

Flexible Spending Account (medical or dependent)

Employer-Matched 401(k) Contribution with up to 5% Match