Executive Assistant & Finance Coordinator
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Job Location:
Hourly Salary:
Experience Required:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Our client is looking for a reliable detail-driven Executive Assistant & Finance Coordinator to support the President and manage essential administrative and financial operations. This role requires someone who demonstrates strong judgment high accuracy and the ability to handle confidential information while keeping the office running efficiently.
If you excel at organization accuracy and multitaskingand you can confidently support both executive and finance functionsthis role is a strong match.
Executive Support
- Manage the Presidents calendar meetings travel arrangements and communications
- Prepare presentations reports correspondence and executive documentation
- Coordinate office activities vendor interactions and internal events
Finance & Accounting Support
- Perform daily and weekly data entry in accounting systems
- Complete monthly bank and credit card reconciliations
- Prepare Accounts Receivable (AR) and Accounts Payable (AP) reports
- Process bank payments ACH transfers and credit card payments
- Assist with budgets financial tracking and expense reporting
- Maintain accurate financial records and ensure timely follow-up on outstanding items
General Administrative Support
- Maintain online filing systems document control and office organization
- Uphold confidentiality and ensure compliance with company policies
- Perform additional tasks as assigned
Requirements
- Associate degree required (Business Accounting Finance or related field)
- Bachelors degree preferred
- Minimum 3 years of experience supporting executives or handling finance/administrative duties
- Demonstrated experience with AR AP reconciliations and payment processing
- Proficiency in Microsoft Office Suite; accounting software experience preferred
- Excellent communication organization and time-management skills
What Were Looking For
- High level of professionalism and discretion
- Strong accuracy and attention to detail
- Ability to manage multiple priorities independently
- Comfortable working in a small office with broad responsibilities
- Confident handling sensitive financial information
Benefits
Why Join our client
- Direct partnership with the President
- Opportunity to shape and improve administrative and finance processes
- Exposure to regional operations including opportunities to travel
- Stable well-established technology company
- Professional supportive work environment
- Benefits: Health Insurance Paid Time Off Rewards and Recognition programs Professional Development opportunities etc.
Required Skills:
Minimum 3 years of experience supporting executives or handling finance/administrative duties Demonstrated experience with AR AP reconciliations and payment processing Proficiency in Microsoft Office Suite; accounting software experience preferred Excellent communication organization and time-management skills What Were Looking For High level of professionalism and discretion Strong accuracy and attention to detail Ability to manage multiple priorities independently Comfortable working in a small office with broad responsibilities Confident handling sensitive financial information
Required Education:
Associate degree required (Business Accounting Finance or related field) Bachelors degree preferred
Company Industry
IT Services and IT Consulting
Key Skills
- Office Manager Experience
- Presentation Skills
- Accounts Receivable
- Dentrix
- Organizational skills
- Ellucian
- QuickBooks
- Accounting
- Dental Receptionist
- Dental Office Experience
- Financial Management
- Bookkeeping
