Business Operations Coordinator (ECEC)

Manila - Philippines

Monthly Salary: PHP 54000 - 54000

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Responsibilities

Process and input work orders into Simpro accurately.
Generate send and track client invoices through Simpro.
Manage material ordering and procurement for job sites.
Prepare and submit initial and final job documentation to relevant providers.
Perform data entry and basic reconciliation tasks in Xero.
Develop and manage job schedules using Asana and optimize Simpros scheduling features.
Communicate schedules updates and changes to all site personnel.
Prepare job-related materials including annotated drawings for tradesmen.
Manage and prioritize communications from the main business email inbox.
Liaise with clients regarding job status inquiries and documentation requirements.
Support owner in outreach to prospective clients for business growth.
Identify and implement underutilized Simpro features to improve efficiency.
Ensure seamless data flow between Simpro and Xero for accurate financial tracking.
Generate regular operational and financial reports from Simpro and Xero.

Requirements

Proven experience in administration operations or coordination preferably in trades construction or electrical industry.
High proficiency with Simpro including invoicing pre-builds and work order management.
Solid experience with Xero for data entry and basic reconciliation.
Familiarity with project management and scheduling tools like Asana.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills for liaison with team clients and suppliers.
Ability to work independently prioritize tasks and manage multiple workflows.
Proactive problem-solving skills and process improvement mindset.
Comfortable learning new software features integrations and digital tools.
Commitment to supporting a positive work-life balance for the team.

Additional Expectations:

Proactive self-starter capable of taking initiative.
Strong commitment to accuracy thoroughness and quality.
Ability to adapt quickly to a fast-paced growing business environment.
Desire to contribute to a culture valuing efficiency teamwork and work-life balance.
Excellent time management to handle diverse responsibilities and meet deadlines.

Independent Contractor Perks

HMO Coverage for eligible locations
Permanent work from home
Immediate hiring

ZR29723JOB

Required Skills:

Advanced proficiency in QuickBooks Online HR experience with an AU-based client/company Strong understanding of Australian bookkeeping practices including BAS Excellent communication and documentation skills Detail-oriented self-managed and highly organized Ability to proactively identify and solve problems Previous experience supporting trade businesses is a strong advantage Independent Contractor Perks Permanent remote role with a collaborative team culture Opportunity to make a meaningful impact on business growth and stability Access to backup support and documented processes for smooth operations Be part of a company that values proactive communication and reliability Immediate hiring ZR24527JOB

This is a remote position.Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break. Responsibilities Process and input work orders into Simpro accurately. Generate send and track client invoices through Simpro. Manage material ordering and procurement for job sites...

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Responsibilities

Process and input work orders into Simpro accurately.
Generate send and track client invoices through Simpro.
Manage material ordering and procurement for job sites.
Prepare and submit initial and final job documentation to relevant providers.
Perform data entry and basic reconciliation tasks in Xero.
Develop and manage job schedules using Asana and optimize Simpros scheduling features.
Communicate schedules updates and changes to all site personnel.
Prepare job-related materials including annotated drawings for tradesmen.
Manage and prioritize communications from the main business email inbox.
Liaise with clients regarding job status inquiries and documentation requirements.
Support owner in outreach to prospective clients for business growth.
Identify and implement underutilized Simpro features to improve efficiency.
Ensure seamless data flow between Simpro and Xero for accurate financial tracking.
Generate regular operational and financial reports from Simpro and Xero.

Requirements

Proven experience in administration operations or coordination preferably in trades construction or electrical industry.
High proficiency with Simpro including invoicing pre-builds and work order management.
Solid experience with Xero for data entry and basic reconciliation.
Familiarity with project management and scheduling tools like Asana.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills for liaison with team clients and suppliers.
Ability to work independently prioritize tasks and manage multiple workflows.
Proactive problem-solving skills and process improvement mindset.
Comfortable learning new software features integrations and digital tools.
Commitment to supporting a positive work-life balance for the team.

Additional Expectations:

Proactive self-starter capable of taking initiative.
Strong commitment to accuracy thoroughness and quality.
Ability to adapt quickly to a fast-paced growing business environment.
Desire to contribute to a culture valuing efficiency teamwork and work-life balance.
Excellent time management to handle diverse responsibilities and meet deadlines.