Executive & Team Assistant, Asset Management

Join a dynamic team where your proactive approach and attention to detail will help drive business success. As an Executive and Team Assistant youll play a key role in supporting senior leaders and collaborating with talented colleagues. This is an opportunity to grow your career make an impact and be part of a supportive high-performing environment.

As an Executive and Team Assistant in the Asset Management team you provide comprehensive support to the CEO and the broader Sales team. You excel in a fast-paced environment demonstrate sound judgment in prioritizing tasks and know when to escalate issues. You work closely with colleagues fostering a collaborative and positive team culture.

Job Responsibilities

• Maintain complex and detailed diaries for multiple stakeholders across various time zones ensuring seamless coordination for senior leaders and team members
• Liaise with internal and external stakeholders to organize meetings events and logistics ensuring all arrangements are efficient and client-focused
• Produce high-quality emails and messages for individuals at all levels of the organization exercising discretion in sharing information
• Arrange and coordinate domestic and international travel for the team adhering to travel and expense policies
• Process invoices and expense claims in a timely manner ensuring compliance with guidelines and acting as a subject matter expert for policies and procedures
• Work cooperatively with other assistants and team members fostering a positive and collaborative environment
• Support regular activities independently and proactively communicate any issues or delays
• Lead and coordinate ad hoc projects and team events as requested ensuring successful execution and attention to detail
• Demonstrate strong judgment in managing competing priorities knowing when to escalate urgent matters and how to effectively prioritize tasks

Required Qualifications Capabilities and Skills

• Diploma in Business Administration Secretarial Studies or equivalent qualification
• Minimum 5 years experience as an Executive Assistant or Team Assistant supporting senior leaders
• Advanced proficiency in Microsoft Office suite (Word Excel PowerPoint Outlook)
• Demonstrated ability to manage complex diaries and coordinate meetings across time zones
• Proven experience arranging domestic and international travel and processing expense claims
• Strong organizational skills with the ability to manage multiple responsibilities and prioritize effectively
• Excellent written and verbal communication skills
• High level of discretion and judgment especially when handling confidential information
• Ability to work collaboratively in a team environment
• Reliable motivated and flexible approach to work

Preferred Qualifications Capabilities and Skills

• Experience supporting senior leaders in financial services or asset management
• Track record of leading successful team events or ad hoc projects
• Familiarity with travel and expense management systems
• Ability to adapt quickly to changing priorities and work independently
• Strong stakeholder management and relationship-building skills
• High level of emotional intelligence and professionalism
• Experience working in a fast-paced deadline-driven environment