Innovation Administrative Assistant

Working At Harris County Precinct 4:

Youll be part of a team that brings heart hustle and higher standards to serving over 1.2 million residents. Our office is committed to advancing opportunity and justice for the 1.2 million residents in Harris County Precinct 4. The Innovation Team youll join is dynamic mission-driven and focused on improving lives through responsive government and strategic collaboration.

What you will do at Harris County Precinct 4:

The Innovation Administrator provides essential administrative and operational support to Harris County Precinct 4 in coordination with key partners and stakeholders. This role is ideal for someone highly organized responsive and detail-orientedparticularly in scheduling and data entry. Youll play a critical behind-the-scenes role in keeping leadership and operations running smoothly with a focus on calendar management meeting coordination internal tracking and reporting and documentation.

Key Responsibilities:

Administrative & Scheduling Support

• Manage calendars for department leadership scheduling internal meetings and external partner engagements

• Coordinate meeting logistics prepare agendas and materials take notes and track follow-up tasks

• Handle internal correspondence and draft communications memos or presentations as needed

• Maintain organized digital and physical filing systems for contracts documents and internal records

• Ensure timely submission of required documentation to internal and external systems

Data Entry & Information Management

• Update shared databases with a high degree of accuracy and confidentiality

• Support reporting functions by compiling relevant data and preparing periodic reports for leadership with support from grant and program teams

• Enter and update data across key systems including grant tracking and project reports

Internal Operations & Documentation

• Assist with routine financial processing including logging reimbursements invoices and tracking budget items

• Support cross-entity coordination between Precinct 4 and key partners and stakeholders ensuring alignment on shared initiatives

• Help maintain compliance records for grants and administrative procedures

• Support stewardship activities including thank-you letters recognition efforts and event invitations

Other Support Duties

• Provide general office support including printing scanning proofreading and organizing shared resources

• Occasionally assist with logistics for internal meetings donor briefings or staff trainings

• Serve as a liaison between Harris County divisions to ensure timely communication and workflow

• Support with planning preparation and day-of logistics for major events (such as groundbreakings/ribbon cuttings board meetings and annual luncheon) and programming

• Assist in preparation of key materials for external partners

• Other duties as assigned

Harris County is an Equal Opportunity Employer
you need special services or accommodations please call or email .
This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.

Education:

• High School Diploma

Experience:

• 2 years of experience in administrative or executive assistant roles or relevant operational coordination

Knowledge Skills and Abilities:

• Strong proficiency with administrative tools (Microsoft Office Suite Google Workspace scheduling software)

• Detail-oriented and organized with strong written and verbal communication skills

• Ability to handle confidential information with professionalism

NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.

• Familiarity with government and nonprofit work environments

• Experience in database management or grant compliance tracking

• Knowledge of tools like and Salesforce

Position Type and Hours of Work:

• Full-Time

Work Environment:

• This position requires regular collaboration with government and nonprofit teams and occasional evening or weekend hours for events.

• The role is primarily office-based with some flexibility for remote work.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.