Administrative Assistant 4 (Child Welfare-Monroe Region)

Monroe, VA - USA

Monthly Salary: $ 2732 - 4682

Posted on: 6 hours ago

Vacancies: 1 Vacancy

Job Summary

About this Job

Department MISSION

DCFS is working to keep children safe helping individuals and families become self-sufficient and providing safe refuge during disasters.

Department VISION

We care for the well-being and safety of Louisianas people.

Department VALUES

Treating all people with dignity compassion and respect while providing services with integrity.

This position is located in the Monroe Region Child Welfare department in Monroe LA.

This position serves as the personal and confidential Administrative Assistant to the DCFS Area Director of Child Welfare Services for the Monroe Region. The selected candidate will perform a variety of administrative functions.

If you are driven collaborative and ready to make an impact this could be the opportunity for you!

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPTENCIES: Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability: Theability to accept ownership for your actions behaviors performance and decisions.
Focusing on Customers: The ability to serve the needs of those who support and/ or rely on the services provided.
Acting with Ethics and Integrity: Theability to be consistent honest and a trustworthy steward of State resources.
Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals.
Displaying Professionalism: Theability to recognize how your actions impact the perceptions of both you and your organization.
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Adapting to Change: The ability to adjust plans expectations and behaviors in response to change.
Solving Problems: The ability to discover solutions to problems.
Following Policies and Procedures:The ability to comply with policies and procedures of the organization as
well as State Civil Service rules and all applicable federal and state laws.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties and Other Information

Job Duties:

Collects and prepares monthly reports such as Overtime FMLA Work plans budget
Develop and maintain a tracking/monitoring system for the timely submission of reports and documents.
Obtain fingerprints for interns
Compose and type routine correspondence
Attend staff meetings
Provide administrative support to Child Welfare managers and local office staff throughout the region
Serve as contact person for IT Support State Police work orders and technical equipment
Performs related duties as assigned.

Position-Specific Details:
Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Work Schedule: Typically work hours are 8:00 am to 4:30 pm Monday Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

DCFS is an Equal Opportunity Employer and Louisiana is a State as a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.

How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in this application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For information you can contact:

About this Job Department MISSIONDCFS is working to keep children safe helping individuals and families become self-sufficient and providing safe refuge during disasters.Department VISIONWe care for the well-being and safety of Louisianas people.Department VALUESTreating all people with dignity comp...