Project Coordinator California, Oregon, Washington, Utah, New York, North Carolina

Exceptional. No Exceptions.

Timberline Communications Inc. (TCI) is a leading provider of wireless infrastructure and telecommunications construction services across New England. Headquartered in Canton MA with a satellite office in Merrimack NH we have built our reputation on delivering safety quality and precision-every site every time.

Whether executing complex macro tower builds rooftop deployments or scaling out dense urban small cell networks TCI brings clarity consistency and collaboration to every project. We deliver infrastructure that keeps communities connected and businesses online.

Climb Higher (About the Job)

The Project Coordinator - Network Services plays a critical support and oversight role in supporting the successful execution of network infrastructure projects within the wireless telecommunications industry. This position is responsible for tracking project deliverables timelines and budgets as well as ensuring efficient communication and collaboration between project teams clients and vendors.

The Project Coordinator provides essential administrative and financial support to the Project Management teams enabling them to focus on strategic planning problem-solving and overall operational addition to all of the aforementioned support functions this role also serves an important oversight function ensuring that all operational teams and individuals adhere to company and customer processes and procedures. This role requires strong organizational skills attention to detail and the ability to thrive in a fast-paced dynamic environment.

Your Work that Keeps us Connected (Job Responsibilities)

1. Project Tracking & Reporting:

• Track Project Deliverables & Deadlines: Proactively monitor project progress against established timelines milestones and deliverables. Utilize project management software and tracking tools to ensure accuracy and completeness of data.
• Generate Timely & Accurate Reports: Develop and distribute regular project status reports highlighting variances from planned schedules budgets and resource allocations. Escalate potential issues and risks to the Project Manager in a timely manner.
• Maintain Project Documentation: Organize and maintain comprehensive project documentation including contracts subcontracts invoices change orders and correspondence in a centralized and easily accessible location.
• Update Project Plans: Using insights and in coordination with the Project Manager keep project plans and all tracking documents up-to-date.

1. Financial Management & Invoicing:

• Primary Interface with Accounting: Serve as the primary point of contact between the project management team and the accounting department ensuring seamless communication and collaboration on financial matters.
• Project & Vendor Setup: Create new project entries and new vendor entries in accounting and project management systems ensuring data accuracy and completeness.
• Invoice Processing & Tracking: Receive review and process all sub-supplier invoices ensuring accurate coding proper approvals and timely payment. Track invoice status and follow up on overdue payments.
• Billing & Pay Applications: Coordinate the preparation of monthly billings and progress reports for clients. Prepare and submit owner or prime contract pay applications and invoices ensuring compliance with contract terms and conditions.
• Payment Follow-Up: Proactively follow up on payments to subcontractors and payments from customers spearheading payment dispute or discrepancy resolution.

1. Administrative & Project Support:

• Field Reports & Data: Prepare field reports and data summaries for project management review providing insights into project progress and performance.
• General Administrative Tasks: Perform a variety of administrative tasks to support the project management team including scheduling meetings preparing presentations and managing correspondence.
• RFP Support: Provide comprehensive support to the Request for Proposal (RFP) process including assisting with bid preparation proposal formatting and document control.
• Project Closeout: Assist with project closeout documentation ensuring all required paperwork is completed and submitted in a timely manner.
• Schedule of Values Maintenance: Maintain and reconcile the schedule of values for each project ensuring accuracy and consistency across all applicable project management and financial systems and programs.

1. Problem Solving & Issue Resolution:

• Proactively identify and resolve project-related issues and discrepancies.
• Collaborate with project team members to develop solutions to problems.
• Escalate appropriate issues to the applicable team and/or project lead for guidance and resolution.

1. Intra-Company Coordination and Facilitation

• Process and Procedure Adherence: Monitor all aspects of operational activities as they relate to company and customer guidelines rules and regulations. Ensure Network Services business is conducted as efficiently and effectively as possible across all other company organizations groups and teams while applying best practices in all possible areas.

• Facilitation: Consistently assess day-to-day activities in order to drive the removal of operational friction and to create a solutions-oriented environment and culture across the division and the company at large.

Signal Strength (Qualifications)

• Education: Bachelors Degree in Business Administration Construction Management or a related field preferred.
• Experience:
  • Minimum two (2) years experience in a general business environment with project coordination and/or administrative experience.
  • Experience in the wireless telecommunications or utility industry highly preferred.
• Technical Skills:
  • Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
  • Experience using project management software (e.g. MS Project Asana Trello Jira) strongly preferred.
  • Ability to quickly learn and adapt to new software and technologies.

Youll Rise Above if (additional skillset)

• • Excellent Organizational & Administrative Skills: Strong attention to detail ability to prioritize tasks and manage time effectively.
  • Strong Interpersonal & Communication Skills: Ability to communicate clearly and effectively with a variety of stakeholders both verbally and in writing.
  • Problem-Solving Aptitude: Ability to identify and analyze problems develop solutions and make sound decisions.
  • Adaptability & Flexibility: Ability to thrive in a dynamic fast-paced environment and adapt to changing priorities.
  • Customer Service Orientation: Strong commitment to providing excellent customer service to both internal and external stakeholders.
  • Teamwork & Collaboration: Ability to work effectively as part of a team and collaborate with others to achieve common goals.

Why TCI - What Youll Gain (Benefits)

• Competitive salary
• Full benefits package; medical dental vision 401(k) with match
• Tuition and certification reimbursement
• Career development into PM Construction Manager or Technical Specialist roles
• A culture that values teamwork growth and innovation
• Award-winning HQ with onsite amenities & wellness programs

Timberline Communications Inc. is an equal opportunity employer. It is our policy to assure equal employment opportunity to all qualified applicants by prohibiting discrimination because of race color religion sex pregnancy national origin age disability sexual orientation gender identity veteran or military status or any other characteristic protected by federal state or local law.

Required Experience:

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