Academic Department Coordinator American Studies, Anthropology & Sociology
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Job Location:
Amherst, MA - USA
Hourly Salary:
$ 25 - 27
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial socio-economic and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty administration and staff.
Job Description:
Amherst College invites applications for the Academic Department Coordinator - American Studies Anthropology & Sociology position. The Academic Department Coordinator is a part-time (20 hours per week) academic-year position. The expected salary range for this job opportunity is: $25.00 -$27.00 per hour.
The salary offered will vary based on a number of factors including but not limited to relevant education training and experience tenure status and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information.
The Academic Department Coordinator provides comprehensive administrative support in all areas of operation in an academic department. Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas include the following: support for the chair in carrying out departmental business and faculty personnel processes; curricular support; event management; budget support financial transactions and student employment coordination; communications and office management. Serves as the first point of contact for the department on campus and is required to work on campus four days a week when classes are in session.
Summary of Responsibilities:
Faculty Support
Attend department meetings and support the chair in preparing relevant materials
Assist in faculty searches including coordinating search process logistics
Assist with reappointment tenure and promotion processes
Handle clerical ordering and scheduling tasks for the department
Curricular Support
Update course information in the Course Catalog CPI and Workday
Assist with course logistics
Assist with departmental majors records
Manage the course evaluation process for non-tenured faculty
Communicate between the department and the registrars office regarding courses majors graduating seniors and other academic matters
Coordinate the departments majors annual prizes and fellowships
Event Management
Coordinate honoraria travel reimbursements ground transportation and accommodations for guest speakers
Coordinate venues receptions and publicity for all departmental events
Budget Support Financial Transactions and Student Employment
Administer and track expenses for departmental and gift accounts; reconcile monthly expenses; and monitor balances in Workday
Assist principal investigators with grant reporting and expenses if required
Process purchase orders invoices and reimbursements
Create budgets in collaboration with the department chair and director of academic finance
Coordinate and maintain student and casual hiring
Communications and Office Management
Maintain department website and electronic files
Scheduling and stocking of supplies in departmental common space(s)
Serve as the liaison between the department and students faculty and staff across campus and the wider community
Qualifications:
High School Diploma or equivalent
1 year of related experience
Strong written and verbal communication interpersonal time-management organizational and customer-service skills
Ability to take initiative work independently and work collaboratively
Demonstrated high level of attention to detail
Sensitivity to issues of confidentiality
Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
Experience working in a welcoming and inclusive community
Required reference and background checks
Preferred
Associates Degree
3 years or more of related experience at a higher education institution
Experience working with Workday or other ERP software
Interested candidates are asked to submit a resume and cover letter online at Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Required Experience:
IC
Key Skills
- Experience Working With Students
- Organizational skills
- FileMaker
- Classroom Experience
- Ellucian
- Lesson Planning
- Host/Hostess Experience
- Peoplesoft
- Teaching
- Curriculum Development
- Administrative Experience
- Google Suite
About Company
Welcome to the Chamber. Proudly serving Amherst, Hadley, Belchertown, Sunderland, Leverett, Shutesbury, and Pelham. Join Today! Building Business. Building Community. About Us The mission of the Amherst Area Chamber of Commerce is to create, maintain and promote a vital, thriving bus ... View more
