Human Resources Specialist Benefits PC 2211

Position Title: Human Resources Specialist - Benefits

Pay Grade: 15 Period of Employment: 12 months

Description Approved/ Revised: 11/2025 FLSA Status: Non-Exempt

Supervised by and/or Reports to: Benefits Administrator

General Responsibilities: The HR Specialist ensures consistent application of policies accurate documentation and timely communication with employees supervisors and external partners. The HR Specialist provides guidance on eligibility and procedures maintains confidential records and supports the divisions commitment to employee well-being compliance and effective workforce management.

Essential Duties:

(This list is intended solely as an illustration of the various types of work performed. The omission of specific duties does not exclude their addition if they are similar to or a logical extension of the position.)

• Analyzes and responds to FMLA requests and inquiries.
• Administers FMLA leave by tracking usage maintaining required medical and return-to-work documentation providing support to employees on leave and coordinating FMLA with Short-Term Disability Workers Compensation and ADA requirements.
• Coordinates and presents annual FMLA and Workers Compensation training to employees and administrators.
• Analyzes and interprets leave regula Provides counsel to employees and administrators.
• Processes and tracks employee injury and workers compensation claims ensuring proper documentation communication and coordination with employees insurance providers and internal systems.
• Serves as the primary point of contact for workers compensation claims maintaining communication with employees insurance providers medical offices and internal departments to monitor claim status and ensure timely resolution.
• Maintains OSHA injury and illness logs and submits required annual reports to the Bureau of Labor Statistics.
• Manages light duty restrictions and return to work for employee Communicates with doctors regarding status and type of light duty assigned to employees.
• Communicates with the Department of Finance and the insurance company when an employee has surpassed the seven (7) day waiting period; creates wage chart to determine average weekly wage for time lost benefits.
• Administers short- and long-term disability claims monitors claim status responds to employee inquiries and coordinates with the Finance Department as needed.
• Sets up leave accrual/balance in Munis for adjusted annual sick and personal leav Administers all sick leave transfers.
• Coordinates and manages the new hire orientation process with support from the Benefits Administrator.
• Assists with annual Open Enrollment process and ACA reporting.
• Responds to employee benefit inquiries and processes benefit applications and related documentation accurately and efficiently.
• Develops and conducts presentations for benefit and/or wellness programs to include seminars exhibits orientations and health screenings.
• Designs and provides content information for benefit plan and wellness program materials i.e. newsletters publications and promotional materials.
• Collaborates with The Local Choice Wellness Team and the Employee Assistance Program team to coordinate on-site wellness seminars and activities.
• Assists and serves as the back up to the benefits administrator.
• Collaborates with the Benefits Administrator on benefit webinars and videos Lincoln reports social media outlets SOPs benefit plan FAQs and reconciliation of benefit plan invoices/bills.
• Maintains high level of confidentiality.
• Performs other tasks as assigned.

Requisite Knowledge Skills and Abilities:

• Knowledge of laws and regulations governing benefits administration.
• Knowledge of federal and state laws pertaining to human resources.
• Knowledge of Virginia Workers Compensation Code and OSHA record keeping.
• Knowledge of all pertinent federal and state regulations filing and compliance requirements both adopted and pending affecting employee benefit programs including ERISA COBRA FMLA ADA Workers Compensation and Medicare.
• Strong oral and written communication skills to include public speaking.
• Computer proficiency and technical aptitude with the ability to use Microsoft Word Excel PowerPoint Access and human resources software.
• Ability to establish and maintain effective working relationships with fellow employees and local and state agencies.
• Ability to provide excellent customer service to employees.
• Ability to organize and perform work independently.
• Ability to perform detailed work with accuracy.
• Ability to maintain confidentiality.
• Ability to work successfully under pressure and resolve issues in a team-based environment.
• Knowledge of the methods and practices of personnel administration.
• Knowledge of the Virginia Retirement System and disability programs.

Requisite Education and Experience:

• Bachelors Degree in Human Resources or related field preferred
• A minimum of two (2) years experience in human resources and or benefits
• SHRM-CP or SHRM-SCP certification preferred

Physical Requirements:

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see read talk hear handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment such as but not limited to: a personal computer calculator copier and fax machine. Some climbing stooping kneeling crouching reaching standing walking pushing pulling lifting grasping or repetitive motions required.

Manassas City Public Schools (MCPS) does not discriminate in employment nor in the provision of educational programs services and activities on the basis of race color religion national origin sex gender identity sexual orientation pregnancy childbirth or related medical conditions age marital status veteran status disability genetic information or any other basis prohibited by law.

This job description is intended to accurately reflect the position activities and requirements. It is neither intended to be nor should it be construed as an all-inclusive list of the responsibilities skills or working conditions associated with the position. The administration reserves the right to modify assign or remove duties as necessary.

Required Experience:

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