Admin HR Coordinator

Job Title: Admin / HR Coordinator

About the Client:

Is a US based company dedicated to helping homes and businesses recover after disasters. We provide 24/7 emergency restoration services including water fire mold and storm damage cleanup working closely with insurance companies to ensure a smooth recovery process. Our teams are fully licensed insured and trained to deliver top-quality service with professionalism compassion and integrity.

Overview:

The Admin/HR Coordinator supports company operations by handling all administrative clerical and human resources functions. This person ensures smooth day-to-day office management employee relations and compliance with employment and safety regulations while assisting the operations and field teams with scheduling invoicing and documentation management.

Responsibilities:

Office Administration:

• Manage correspondence file organization and digital records.
• Prepare invoices proposals estimates and service reports for customers.
• Process payments and deposits; track accounts receivable and payable.
• Support project documentation including permits inspections and close-out packets.

Human Resources Duties:

• Manage employee onboarding and offboarding (applications new hire forms ID verification safety orientation policy acknowledgment).
• Maintain employee files (certifications drivers licenses safety training performance records).
• Handle timecards PTO requests and attendance tracking.
• Assist with weekly payroll processing and verify time reports from field crews.
• Ensure compliance with state and federal employment laws (EEO OSHA I-9W-4 etc.).
• Manage benefits enrollment and employee communication.

Accounting & Financial Coordination:

• Support inventory tracking and purchase order management.
• Enter bills and receipts into accounting software (QuickBooks or similar).
• Assist with job costing and expense tracking for each project.
• Generate financial reports as requested by management.

Qualifications:

• Experience in administrative secretarial or HR support preferably with US client/account exposure.

• Skilled in office administration payroll HR processes and financial coordination.

• Proficient in QuickBooks Service Fusion SmartSheets and Power BI.

• Strong organization attention to detail and excellent communication skills.

Schedule: Night Shift

Setup: Remote

Why Join STAFFVIRTUAL

• Competitive compensation and benefits package

  • HMO Day 1 FREE dependent coverage

  • De minimis and allowances

  • Attendance bonus

  • Paid time offs

• Company-provided work setup (laptop monitor accessories)

• Training career growth and global exposure

• A collaborative and supportive team culture

If youre a motivated client-focused professional whos ready to grow with a company that values people and performance wed love to hear from you. Apply now and join our dynamic team at STAFFVIRTUAL!