Program Specialist, APEC
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
JOB SUMMARY
As part of a dedicated team this position will contribute to Marriotts commitment to fire protection and life safety across Marriotts brands. This role provides administrative and operational support to department leadership including calendar and travel management invoice processing and account reconciliation. It involves independently researching and resolving policy-related inquiries maintaining tracking systems for projects and compliance and updating documentation. The position also supports onboarding meeting coordination and consultant contract management while assisting with presentations reports and other tasks as needed.
CANDIDATE PROFILE
Education and Experience
- 2 years administrative support or similar experience
- Experience in Microsoft Office applications: Word Excel Teams SharePoint and PowerPoint
- Demonstrated ability to manage multiple projects independently and collaboratively with strong analytical interpersonal and communication skills.
Preferred
- 2- or 4-year degree preferred
- Knowledge of the Administrative processes related to the position typically gained with several years of related experience.
CORE WORK ACTIVITIES
- Explains the administrative procedures surrounding the assigned tasks and responds to all questions regarding the tasks including infrequently asked questions or nonrecurring issues.
- Independently performs research and analysis needed to address any questions or issues regarding department policies procedures information of services including those of a complex nature prepares reports and presents information.
- Calendar management.
- Organize all aspects of travel such as visa applications flight and accommodation bookings and transportation arrangements.
- Reconciles accounts research discrepancies in the amounts charged to the accounts and prepares reports.
- Handles and submits invoices.
- Performs monthly accruals.
- Continually updates written work processes contact information and procedures with regards to administering the assigned duties.
- Develops and maintains a tracking or reporting system pertaining to projects and inspections utilizing spreadsheets databases or other software applications.
- Verify compliance levels through Transcendent and other means.
- Performs administrative duties for Director FLS Sr. Manager Security Design and others in the department including filing ordering answering phones etc. and tasks as needed.
- Arrange meetings upon request.
- Assist with various assignments as instructed such as preparing PowerPoint presentations consolidating reports composing correspondence and other related tasks.
- Manage consultant EIDs contracts and renewals.
- Support on-boarding process and coach new joiners (associates and consultants).
At Marriott International we are dedicated to being an equal opportunity employer welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and greatest strength lies in the rich blend of culture talent and experiences of our are committed to non-discrimination on any protected basis including disability veteran status or other basis protected by applicable law.
Required Experience:
IC
Key Skills
- Project Management Methodology
- Project / Program Management
- Program Management
- Management Experience
- Microsoft Powerpoint
- Project Management
- Microsoft Project
- Budgeting
- DoD Experience
- Leadership Experience
- Supervising Experience
- Contracts
About Company
At Le Méridien, we are inspired by the era of glamorous travel, celebrating each culture through the distinctly European spirit of savouring the good life. Our guests are curious and creative, cosmopolitan culture seekers that appreciate moments of connection and slowing down to savou ... View more
