Litigation Legal Administrative Assistant

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Litigation Legal Administrative Assistant

FLSA Status: Non-Exempt

Reports To: Office Manager

Jackson Walker the largest law firm in Texas has an exciting full-time employment opportunity for a Litigation Legal Administrative Assistant in our Dallas office. The Litigation Legal Administrative Assistant supports the delivery of quality legal services to clients by providing complex and specialized secretarial and administrative assistance to attorneys.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Specific duties of this position include but are not limited to:

• Provide excellent customer service: answer phone lines and communicate with clients.
• Draft standard correspondence memoranda and other documents.
• Perform e-filings prepare pleadings notebooks update indexes and prepare exhibits.
• Maintain and organize digital files.
• Participate in the timely review and submission of prebills and/or client bills.
  • Prepare client requested estimates monthly
  • Open new matters
  • Check rates for client-specific agreements
  • Supplementing new matters
  • Processing significant monthly vendor invoices
• Coordinate closely with billing managers and accounts payable personnel.
• Coordinate and make arrangements for travel and meetings.
• Accurately prepare and submit client intake forms.
• Regularly update client files notebooks and pleading indices.
• Enter review and revise timesheets accurately.
• Proofread all documents to ensure accuracy and completeness.
• Understand and comply with office policies concerning file management case lists filing and recordkeeping.
• Effectively manage and monitor calendaring of deadlines and key dates.

QUALIFICATIONS:

• Bachelors degree from an accredited college or university preferred; high school diploma or GED required. Prior experience in a law firm environment required with minimum 6 years experience providing support to Litigation attorneys.
• Proficient knowledge of legal documents formatting table of contents and table of authorities styles track changes inserting and labeling pdf documents and converting pdf documents to Word.
• Strong computer proficiency in the use of MS Office (Word Excel PowerPoint and Outlook).
• Experience working with a Document Management System (iManage experience a plus).
• Experience with time entry e-Filing and database software.
• Experience opening files and running conflict checks.
• Excellent communication skills both written and verbal; demonstrated understanding of correct grammar spelling and punctuation.
• Ability to work effectively and proactively within a team environment.
• Strong time management skills and the ability to work under pressure in a fast-paced environment.
• Ability to coordinate multiple tasks concurrently and to meet deadlines.
• Strong organizational skills interpersonal skills and attention to detail.
• Ability to handle confidential documents and information appropriately.

Working Conditions:

• Normal office environment with little exposure to excessive noise and temperature.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions responsibilities or requirements.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age veteran status sexual orientation gender identity pregnancy genetic information or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

If you require a reasonable accommodation to complete the application or interview process please contact us at