Event CoordinatorOperations Assistant

Key West, FL - USA

Monthly Salary: Not Disclosed

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

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Position Summary

As a member of the management team at the Little White House Museum (LWH) you are to share in the responsibilities to promote the Key West Harry S. Truman Foundation and its mission to share the history of the American Presidency. Market and increase sales for our location as a venue for events and meetings with pride and enthusiasm. As event Coordinator job duties include coordinating the activities of staff service personnel and clients to ensure the event is a success. As the Operations Assistant the job duties include assisting in the supervision of the staff and overseeing the daily operations. This person must have a good sense of fun and the ability to lead direct and motivate employees as well as increase sales and promote a harmonious workplace.

Employee Benefits

Competitive pay and paid training: $60K per year
All FT Employees are eligible for 2 weeks of paid vacation time as well as company sponsored health and wellness plans
All FT PT and Seasonal employees are eligible for: paid sick time 401K plan with company matching* fun and upbeat work environment with various award and recognition celebrations throughout the year First Stop Health - 24 hr. access to doctor by phone or computer for employee and their dependents (Employer pays 100%) discounts in retail stores and free admission to all company attractions

Operating tours attractions and retail in Boston Charleston Key West Nashville San Diego San Antonio St. Augustine Savannah and Washington DC since 1980!

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*Eligibility requirements may apply

Requirements:

Essential Functions

Assist the Operations Manager in managing and supervising the Managers and Employees in achieving goals; plan and organize workloads and staff assignments/schedules to ensure the most effective use of staff. Participate in the interview audition and hiring approval process. Train counsel motivate communicate job expectations and evaluate staff.
In the Operations Managers absence as needed approve vacation and sick leave requests in the time and attendance system. Research missed punches gather required forms for missed punches and enter missed punches into the time and attendance system. Approve bi-weekly timecards in the time and attendance system.
Consult with clients to determine objectives and requirements for events such as weddings meetings conferences and conventions. Assist customer with the selection of service providers according to the clients needs. Confer with the staff of chose services providers to coordinate details.
Solicit new business through cold calls.
Follow up on all events before during and after the event. Ensure all information is correct and resolve any problems that arise. Including but not limited to pricing dates number of guests floor plan/seating outside food/beverage service proper staffing entertainment accurate billing receipt of payment and customer satisfaction feedback.

Required Knowledge Skills and Abilities

Ability to work independently over long periods of time and in groups within the scope of established rules and regulations.
Knowledge of principles and methods for showing promoting and selling products or services. This includes marketing strategy and tactics and sales techniques.
Knowledge of business and management principles involved in strategic planning resource allocation leadership techniques production methods and coordination or people and resources.
Knowledge of administrative and clerical procedures and systems such as word processing spreadsheets emails managing files and records and other office procedures and terminology.
Ability to do a presentation in from of an audience according to script and stage directions as well as improvising if the situation arises.

Qualifications

Bachelors Degree in Arts or Business or equivalent is preferred.
Event planning and marketing experience.

Other Requriements

Must pass pre-employment MVR/background check and substance abuse testing.
Valid FL Drivers License with acceptable driving record for the past three years.
Have a passion for helping people and making their Key West experience a memorable one.

JOIN OUR HISTORIC TOURS OF AMERICA FAMILYPosition SummaryAs a member of the management team at the Little White House Museum (LWH) you are to share in the responsibilities to promote the Key West Harry S. Truman Foundation and its mission to share the history of the American Presidency. Market and i...