Workplace Lead

Cohesity is the leader in AI-powered data security. Over 13600 enterprise customers including over 85 of the Fortune 100 and nearly 70% of the Global 500 rely on Cohesity to strengthen their resilience while providing Gen AI insights into their vast amounts of data. Formed from the combination of Cohesity with Veritas enterprise data protection business the companys solutions secure and protect data on-premises in the cloud and at the edge. Backed by NVIDIA IBM HPE Cisco AWS Google Cloud and others Cohesity is headquartered in Santa Clara CA with offices around the globe.

Weve been named a Leader by multiple analyst firms and have been globally recognized for Innovation Product Strength and Simplicity in Design and our culture.

Want to join the leader in AI-powered data security

We are seeking a highly motivated customer-focused and hands-onWorkplace Leadto oversee the daily operations services and workplace experience within our Singapore and a few other offices. This role is critical in ensuring that our office reflects our values supports productivity and fosters a sense of connection and belonging for employees and visitors.

The position will lead onsite workplace services facility management vendor management optimize workplace environments supports events and collaborate with HR IT and Finance to deliver seamless operations and an exceptional workplace experience. Driving operational excellence is the key for success in this role. This is an on-site position.

HOW YOULL SPEND YOUR TIME HERE:

Workplace Operations

• Oversee daily operations across all workplace services including reception food & beverage janitorial mail/shipping and office supply management.

• Ensure the office environment is safe welcoming and aligned with brand and culture standards.

• Lead space management and seating assignments

• Develop and launch a robust facility management and preventive maintenance program in collaboration with other site leaders across US

• Oversee planning and execution of MAC (Moves Adds Changes) projects by partnering with business IT Security and property management team. Oversee permitting and construction of projects.

• Manage facilities emergencies and issue timely communications to employees and executives through Slack and email ensuring clarity accuracy timeliness and alignment with business priorities.

• Own Workplace budget for the offices responsible for and lead detailed fiscal planning ensure accurate budget tracking and forecasting and drive timely and accurate accruals reporting

Vendor and Service Management

• Manage vendor contracts and service delivery (janitorial facility maintenance food & beverage office supplies etc.).

• Conduct regular vendor performance reviews and service-level audits to ensure accountability.

• Partner with Procurement and Finance on budgeting cost control and contract renewals.

• Ensure timely issuance of POs and PO tracking and invoicing across all services

• Supervise vendor staff and oversee daily schedules training and performance.

Workplace Experience & Events

• Partner with our event planners to drive onsite engagement through hospitality-focused services and cultural initiatives.

• Support events all-hands & town hall meetings executive visits by leading furniture janitorial and caterings services

• Act as the face of workplace operations ensuring employees feel supported and valued.

• Collaborate with IT for AV conference room and technology support.

• Serve as the key point of contact for building management and landlord relations.

• Partner with Security to ensure a safe secure and compliant workplace environment.

WED LOVE TO TALK TO YOU IF YOU HAVE MANY OF THE FOLLOWING:

• Proficiency in English and a secondary language such as Mandarin Malay Indian etc

• 7 years of experience in facilities management hospitality workplace operations.

• Proven track record managing large office operations and cross-functional workplace programs.

• Strong vendor management and contract negotiation experience.

• Excellent communication and interpersonal skills; ability to represent the company with professionalism.

• Experience crafting clear concise communications for employees and executives.

• Highly organized proactive and adaptable in a fast-paced environment.

• Strong project management and analytical skills

• Bachelors degree in Facilities Management Real Estate Architecture or related fields highly preferred

• Deep understanding of regulatory and compliance requirements for the region

• Expertise in systems such as Coupa Jira/ServiceNow ticketing systems Envoy or similar systems is highly desirable

• Passion for workplace experience and highly customer-focused

• Ability to remain calm proactive and adaptable in fast-changing or high-pressure environments

• A role model forprofessional conduct positive energy and team collaboration

• Ability to beon-site every day andflexible in supporting after-hours escalationswhen needed

• Alignment with our RADIO values (Respect Authenticity Deliver Innovation Customer Obsession)

• Demonstrated ability to leverage AI tools to enhance productivity streamline workflows and support decision making.

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Equal Employment Opportunity Employer (EEOE)

Cohesity is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color creed religion sex sexual orientation national origin or nationality ancestry age disability gender identity or expression marital status veteran status or any other category protected by law.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact us atCOHESITY or for assistance.

In-Office Expectations

Cohesity employees who are within a reasonable commute (e.g. within a forty-five (45) minute average travel time) work out of our core offices 2-3 days a week of their choosing.

Interested candidates based outside of the designated areas are welcome to apply provided they have the right to work in the job location.