TEMPORARY POST CAC Accountant Reimbursable Projects (Centralised Finance and Accounting)

SHAPE is looking for employing a qualified and suitable candidate to fill this post as a temporary staff from asap until 31 December 2026. If you meet the requirements described in the job description below and wish to work in a fast paced international environment this post is for you.

In view of the nature and of the urgency of this temporary position it is important for candidates to be available for temporary practice this implies being in possession of valid NATO security clearance at the time of application or having been in possession of such a clearance with the possibility to reactivate it swiftly. We therefore only encourage applications for this post if you are already or have previously been in possession of a valid NATO security clearance.

Post Context/Post Summary

SHAPE is the Strategic Headquarters for Allied Command Operations. The Finance and Acquisition Directorate is responsible for supporting the ACO Financial Controller (FC) in execution of his roles as ACO Financial Controller and those of Financial Controller of Supreme Headquarters Allied Powers Europe (SHAPE. The ACO Corporate Accounting and Control Branch (ACO CAC) is responsible for developing policy procedures and revision of processes for finance and accounting and cash management ACO-wide in line with the established NFRs/FRPs. Provides corporate functions ACO-wide and assumes full responsibilities for the Centralized Finance and Accounting services located at SHAPE HQ. The branch performs internal control functions and financial risk management for cash management finance and accounting to ensure appropriate controls are in place and that financial reporting and property accounting activities reflects proper accountability and transparency and ensures that financial resources are managed efficiently and reported in a clear and comprehensive manner is maintaining the official centralized accounts and producing financial statements for the nations which present a true and fair picture of the financial situation of the Allied Command Operations. The Branch may provide finance and accounting support to EU Operation Althea in line with the financial agreement between the two financial offices at SHAPE.
As assigned by the Section Head the incumbent acts as CAC Accountant Reimbursable Projects for ACO centralized programme budgets and HQ budgets as well as for the supported entities.

Principal Duties

Provide monthly follow-up of EU Operation Althea budget execution

Provide support the section in the follow-up of the outstanding credits

Ensure the recording of the financial activities related to EUSG

Assist the EU team to manage the proper delivery/receipts of good/services related to EUSG team at SHAPE

Analyze and reconcile the EUSG accounts

Provide support in the preparation of the month-end and year-end closure for all transactions related to EUSG (including accruals carry forwards etc). Contribute to the collection of the necessary information for audit and control by internal and external audit team for EU Operation Althea and assist in the interim and final audit performed by internal/external auditors.

Prepare and update desk finance and accounting guidance for EU related topics.

Prepares written responses to internal and external formal inquiries for the revision of the Section Head.

Monitor the correspondence and electronic invoices within the CFA section for the reimbursable projects

Provide support to the log of the F&A documents in the ACO FinS system

Provide support for the filing related to the Account Payable function within the section

Operate ERP modules for the execution of the aforementioned tasks

Operate an Automated Accounting/Purchasing Application System for the execution and follow-up of invoices

Assist the CFA Section Head in taking measures necessary the required management of the SHAPE reimbursable funds

Provide support to the CFA Section Head in setting possible disputes/claims with contractors in line with the established contractual obligations

Act as the Point of Contact (POC) for any customer inquiries and coordinate with the Section Head as required.

Provide assistance to include monitoring of the annual execution resolving customer service issues for the reimbursable mechanism and any related business.

Analyse the financial data and contribute to the collection of the necessary information for audit and control by internal and external audit.

Provide support to the CFA Section Head on financial matters and related accounting procedures of the reimbursable mechanisms.

Operate the ERP modules for the execution and follow-up of the request invoices account receivables and aging report.

Qualifications

Professional/Experience

Experience as user and/or analyst of financial ERP modules.
Experience in the analysis and reconciliation of accounts examination of vouchers records and controls commitments obligation and expenditure of funds.
Experience with office-automated software packages in particular spreadsheets

Education/Training

University Degree in accounting finance business administration economics or related discipline and 1 year function related experience or Higher Secondary education and completed higher vocational training in economics accounting business administration public administration finance management or related discipline leading to a formal technical or professional certification with 2 years function related experience.

Security Clearance

NATO Secret

Language

English SLP 3232 (listening speaking reading and writing)

WHAT WE OFFER

38 hours per week schedule;

2.5 paid days of leave per month worked;

Fulfilling working atmosphere in an international and military community;

Salary: the remuneration of temporary personnel will be specified in their contracts. It is exempt from taxation in the Host Nation.

Benefits package: temporary personnel are covered by a benefits package which consists of an additional sum of 12% of basic salary for pension purposes basic medical and accident insurance provided under the NATO Group insurance contract (death and invalidity). The total premium for the medical and accident coverage in 2023 will be at 2.57% of the temporary staff members salary (2.32% for the medical benefits and 0.25% for accident) payable 1/3 by the temporary personnel and 2/3 by the Organisation.

For staff eligible under NATO rules there is also a dependent child allowance and coverage for dependent children for medical benefits.

ADDITIONAL INFORMATION

Applications are to be submitted using NATO Talent Acquisition Platform (NTAP)( Applications submitted by other means (e.g. mail e-mail fax etc) are not accepted.

Application Process:

NTAP allows adding attachments. A copy of the qualification/certificate covering the highest level of education required by the job description must be provided as an attachment.

Essential information must be included in the application form. Particular attention should be given to Education and Experience section of the application form. The application should be in English.

Shortlisted candidates will be requested to provide original documentary evidence and a set of copies supporting statements in their applications.

After submitting your application you will receive an acknowledgement of receipt of your application.

Remarks:

• Only nationals from the 32 NATO member states can apply for vacancies at SHAPE.

• Applications are automatically acknowledged within one working day after the absence of an acknowledgement please make sure the submission process is completed or re-submit the application.

• Candidates individual telephone e-mail or telefax enquiries cannot be dealt with. All candidates will receive an answer indicating the outcome of their application.