Procurement Agent (Construction & AES Procurement Officer)

Welcome to the City of Charlotte

Charlotte is Americas Queen City opening her arms to a diverse and inclusive community of residents businesses and visitors alike. Here you will find a safe family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety health and quality of life for all residents.

Our guiding principles include:

• Attracting and retaining a skilled and diverse workforce

• Valuing teamwork openness accountability productivity and employee development

• Providing all customers with courteous responsive accessible and seamless quality services

• Taking initiative to identify analyze and solve problems

• Collaborating with stakeholders to make informed decisions

SUMMARY

The salary for this position is $69852.60/yr. - $77613.99/ yr. Commensurate with experience

ESSENTIAL JOB FUNCTIONS:

• Develops construction and architectural engineering and surveying solicitations conducts bid phase services including but not limited to conducting pre-bid meetings and bid openings facilitating selection meetings issuing addenda developing bid tabulations and bid analyses and developing recommendations of award.

• Ensures all procurement activities are coordinated with Charlotte Business INClusion requirements to ensure inclusion of MWSBE vendors and supports compliance initiatives strategic forecasting and effective communication of opportunities.

• Responsible for reporting assistance and data analysis including but not limited to procurement needs projections and transaction reviews.

• Drafts contracts amendments change orders and renewals and all related negotiating.

• Provides strategic consultation and procurement support to all levels of the organization to facilitate procurement and contracting activities provide project planning services facilitation of scope development spend analysis and market research.

• Develops and maintains professional relationships with all customers from leadership to end users and other departments including Charlotte Business INClusion the City Attorneys Office and Risk Management.

• Provides senior level procurement and contracting expertise and consultation in support of all procurement needs and requirements for all divisions.

• Performs all procurement efforts in compliance with state statutes city policies and best practices.

• Performs procurement functions within enterprise-wide resource management and departmental systems.

• Performs contract administration monitoring and compliance-related activities for contracts assigned.

• Represents the City in dispute resolutions and works to ensure a strong contractually-guided professional business relationship with all vendors and subconsultants.

• Assists with procurement initiatives special projects and other tasks as needed.

MINIMUM QUALIFICATIONS TO PERFORM WORK:

• Bachelors degree from an accredited school

• Three (3) years of directly related work experience.

Licenses Certifications or Registrations:

• Requires a valid drivers license.

Preferred Certifications:

CLGPO C.P.M. CPPO CPPB certifications preferred.

Knowledge Skills & Abilities:

• Knowledge of all phases of governmental purchasing contracting accounting and reporting

• Skill in organization

• Skill in written and verbal communication

• Ability to manage time to ensure assignments are completed on time or early

• Ability to work independently without constant supervisor review and involvement

• Ability to facilitate meetings

• Ability to read and comprehend contracts solicitations and scopes of work

• Effective oral and written communication skills be detail-oriented and possess the ability to multi-task in a diverse environment.

• Knowledge and hands-on experience with the solicitation and procurement of commodities and services including public procurement contract drafting negotiation execution and management

• Considerable knowledge of contract documents solicitation methods and contract administration related to procurement

• Good knowledge of laws policies and procedures governing public procurement

• Excellent analytical skills with ability to problem solve

• Considerable skill in researching and preparing highly complex specifications solicitations and contract documents.

• Considerable skill in negotiating contracts.

• Working skill in project management.

• Working skill with computers including automated purchasing systems and common office software and productivity tools.

• Ability to read interpret explain and properly apply rules regulations laws policies and procedures.

• Ability to develop effective and cooperative working relationships with other departments employees suppliers and other public agencies.

• Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature.

• Ability to effectively communicate orally and in writing including the ability to convey complex and technical subjects in a clear concise and positive manner.

• Ability to establish schedules and to complete projects on a timely basis.

• Ability to successfully deal with all persons in a fair and equitable manner.

• Ability to manage numerous projects simultaneously

• Ability to function with minimal supervision & across multiple procurement disciplines

• Strong customer service and interpersonal skills with ability to collaborate establish and maintain effective working relationships

• Attention to detail and accuracy of work

• Proficient with Microsoft Office Suite and other related software

PHYSICAL DEMANDS:

The work is light work and requires applying 10 pounds of force frequently exerting up to 20 pounds of force occasionally to move objects. Additionally the following physical abilities are required: handling kneeling lifting mental acuity reaching repetitive motion speaking talking visual acuity in making observations and walking.

WORK ENVIRONMENT:

Work is performed in a work environment that may periodically have unpredicted requirements or demands.

CONDITIONS OF EMPLOYMENT

The Citys Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes but is not limited to: reference checks social security verification education verification criminal conviction record check and if applicable a credit history check sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidates written authorization before obtaining a criminal background report motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process candidates may be asked to take a skills test and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race religion color sex national origin marital status age disability sexual orientation political affiliation or on the basis of actual or perceived gender as expressed through dress appearance or behavior.

Our culture is to serve the community honorably.

HOW TO APPLY

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where self-service application kiosks are available. They are located in our office at 700 East 4th Street Suite 200 Charlotte NC 28202. We are open Monday through Friday from 9:30 a.m. to 3:30 p.m. (EST) excluding official City holidays.

For questions about your application or the hiring process please email .

The City of Charlotte is committed to making our services and programs accessible to all. Upon request auxiliary aids written materials in alternate formats language access and other reasonable accommodations or modifications will be provided. To make a request please fill out the Innovation & Technology ADA request form or call 704.336.4120.

BENEEFITS

The City of Charlotte provides a comprehensive benefits package to eligible employees.

Clickhereto learn more about the City of Charlottes benefits.

The City of Charlotte is a drug and alcohol-free workplace.