Extra Help Administrative Assistant

Division Name: Academic Affairs
Department: Center for Civic Engagement

Job Summary

The Center for Civic Engagement coordinates multiple campus initiatives related to the Universitys core values of community and civic engagement. This position supports one administrative professional position five civil service positions and two graduate assistants as well as serving as the first contact for faculty staff students and members of the community who utilize the Center. The position is integral to the efficient operation of the Center and answers inquiries at the reception desk oversees recordkeeping and office supply ordering and inventory and provides support for administration of the Civic Engagement and Social Change minor while supporting staff and supervising front desk student staff.

Additional Information

The vision of the Center for Civic Engagement (CCE) is a more just and equitable world cultivated throughthe participation of all peoplein the co-creation of knowledge and collective action. Its mission is to connect students faculty staffand alumniwithlocal national and global communities through meaningfulcivic engagementto promote the lifelong learning and development of active community members.

In general CCE is responsible for enacting Illinois States commitment to civic engagement and fostering a culture that values and rewards civic engagement. This is accomplished through a variety of programs and services with students faculty and staff and in partnership with Bloomington-Normal community organizations. CCEs work involves volunteering and service-learning political engagement and civic education.

Benefits include time away from work for eligible employees and the option to participate in the Universitys 403(b) Plan.

Salary Rate / Pay Rate

$20.00 per hour

Required Qualifications

1. High School graduation or equivalent
2. Excellent communication skills
3. Strong organizational skills attention to detail and the ability to collaborate
4. Ability to use good judgment; operate computer systems; use word processing database and software packages; and to exercise discretion in handling sensitive and confidential information.

Preferred Qualifications

1. Experience supervising students or other employees

Work Hours

Approximately 28 hours per week for 18 weeks

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

1. Effectively communicate on a daily basis.
2. Remain at a workstation for extended periods.
3. Move about in various locations on and off campus as needed to complete day-to-day work.

Proposed Starting Date

January 2026

Required Applicant Documents

Cover Letter

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply

Optional Applicant Documents

Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply

Special Instructions for Applicants

Please fully complete the entire application including but not limited to the education and work history portions. Be specific on your work history including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however it will be converted to a full-time equivalency to determine combined length of experience. Please do not put see resume in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.

Extra Help employees may only work up to 28 hours per week for all University employment and are paid for hours worked only. Extra Help employment does not guarantee permanent employment. Extra Help employees may only work up to 900 total hours.

Contact Information for Applicants

Kira Shelton
Human Resources

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable an employment history review based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system please call Human Resources at .