Administrative Assistant III- English

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Job Category:

Employment Type:

Job Profile:

Job Summary:

The Department of English at the University of Wisconsin-Madison seeks an Administrative Assistant III to serve as a vital member of the English Department acting as the first point of contact for faculty staff students and visitors. This position plays a central role in ensuring the smooth operation of departmental activities and communications. The successful candidate will provide comprehensive administrative support maintain essential departmental resources and coordinate logistics for events and daily operations.

Key Job Responsibilities:

• Purchase and maintain office supplies.
• Manage the course evaluation process for undergraduate and graduate courses in the English Department.
• Collect syllabi for each course and maintain syllabi library.
• Collect course descriptions and prepare them for posting on the department website.
• Serve as backup credit card holder for travel and other purchases.
• Event Coordinator for food services related to speakers and activities generated by faculty staff and students.
• Manage reservations for department conference rooms.
• Assist with building-related functions including office and key assignment.
• Maintain department directory; report building issues for repairs; assign mailboxes; assign copier access; coordinate mail distribution of incoming and outgoing mail and shipments.
• Main contact for furniture and equipment delivery and removal.

Key Job Responsibilities:

• Develops sends receives copies and distributes communications to the appropriate entities according to established policies and procedures

• Serves as a primary point of contact for individuals and groups provides organizational information via phone in person and through other communication mediums

• Develops implements and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Prepares and audits complex records edits documents and reviews work done by others

• Schedules logistics and secures resources for meetings conferences travel and work unit operations

Department:

College of Letters & Science English

Compensation:

The expected hourly rate range for this position is $21.63 up to $26.44 (12-month) for highly experienced candidates. Actual pay will depend on experience and qualifications.

This position offers a comprehensive benefits package including generous paid time off competitively priced health/dental/vision/life insurance tax-advantaged savings accounts and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits please see Qualifications:

• Two years of experience with Microsoft Office Suite
• Experience managing multiple tasks and timelines
• Ability to work effectively with people from multiple backgrounds
• Ability to maintain confidentiality
• Ability to communicate effectively using a variety of methods and technology
• Ability to lift and move boxes and other items weighing up to 25 lbs

Preferred Qualifications:

• Coursework in office practices and administration
• Experience working in a busy office environment

Education:

H.S. Diploma Preferred Minimum

How to Apply:

To begin the application process click the Apply button.
Please submit a resume and cover letter. More than one document can be uploaded during the application process. Your cover letter and resume should highlight your relevant administrative experience especially in an academic or customer-facing setting.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Contact Information:

Spring Sherrod

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Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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