Contracts Specialist

Holland Bloorview is seeking a detail-oriented and collaborative Contracts Specialist to support groundbreaking research initiatives. This full-time hybrid role offers the perfect blend of office and remote work providing flexibility and work-life balance.

In this pivotal role youll draft negotiate and execute a wide range of research contracts-from clinical trial agreements to data sharing and collaboration deals-with academic healthcare and industry partners. Reporting to the Manager Research Contracts youll work closely with internal stakeholders and external counsel to ensure compliance with privacy intellectual property and funding regulations while helping shape the future of pediatric research. This is a unique opportunity to contribute to a mission-driven organization develop tools and training for research teams and stay at the forefront of legal and ethical standards in science.

Key Responsibilities

• Draft review analyze negotiate and execute a variety of researchcontracts with academic institutions healthcare organizations industry partners funding organizations and other entities in collaboration with hospital stakeholders. Contracts may include but are not limited to: data transfer agreements collaboration agreements clinical trial agreements license agreements inter-institutional and affiliation agreements participant referral agreements contracts with commercial vendors service agreements memorandums of understanding and non-disclosure agreements
• Manage contract files ensuring timely transition from intake to full execution within reasonable timeframe
• Plan and coordinate meetings with internal and external contacts for the purpose of negotiating contracts
• Work independently and collaboratively within a busy client-centered environment seeking direction where necessary across Holland Bloorview Research Institute and hospital internal leadership leading discussions with client groups to outline concerns address questions and to plan for contract negotiation and execution
• Ensure and enforce compliance with hospital policies and procedures related to contracts
• Liaise with external counsel when necessary
• Work closely with other members of the Research Operations team and broader hospital departments to ensure that all relevant funding agency requirements as well as internal and external financial HR intellectual property commercialization privacy policies and procedures are accurately reflected and represented in contract negotiation processes and execution
• Connect with members of the Office for Human Protection to ensure all privacy and ethical policies and procedures are accurately reflected and represented in contract negotiation and execution
• Develop and present training materials tools and resources which support the understanding of contract requirements and approval processes for hospital research staff and students
• Maintain up-to-date knowledge of provincial national and international regulations and policies in relation to scientific research and contracts (including but not limited to privacy and intellectual property laws and directives applicable to broader public sector organizations)
• Participate in the development of templates tools and policies and procedures for contract lifecycle management

Minimum Knowledge Skills & Abilities

• University degree in science or law with 2-3 years research contracts experience in academic research university hospital and/or clinical research setting
• Strong knowledge of contract clauses and legal compliance clinical research and risk assessment concepts
• Problem-solving analytical facilitation skills
• Excellent attention to detail
• Ability to establish priorities and manage many projects simultaneously and work under pressure
• Strong communication skills (oral and written)
• Strong negotiation skills
• Diplomacy flexibility and solid interpersonal skills to interact with a diverse work environment
• Excellent organizational and time management skills
• Ability to work in a team environment as well as independently
• Experience interacting with various levels of an organization
• Computer knowledge and competencies including but not limited to Microsoft Office suite and AdobeSign

Required Experience:

IC