Senior Residency Program Coordinator School of Medicine, Pathology

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

The Senior Residency Program Coordinator will lead all administrative and operational functions of the Pathology Residency Program ensuring smooth day-to-day operations compliance with ACGME and institutional requirements and strong support for residents and program leadership.

KEY RESPONSIBILITIES:

• Designs implements and coordinates operational facets of a specific program.
• Develops strategic plans and objectives that ensure the programs continued success and develops evaluation methods to assess outcomes.
• Conducts program research and ensures that the preparation of mandatory operational statistical and financial reports are accurate and factual and that all reports comply with federal and state regulations and/or institutional policies.
• Designs training programs and materials conducts training sessions and represents the program at various conferences meetings or seminars.
• May plan administer or monitor the programs budget and/or grants and conduct financial forecasting for the program.
• May develop fundraising programs including researching and identifying funding sources and writing and submitting grant proposals.
• Serves as a liaison to and interacts with other groups and organizations participating in the program or seeking knowledge of the program; may write and present speeches.
• Maintains complete and accurate program records.
• May serve on or chair various University committees.
• May supervise program staff interns and/or volunteers.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

Program Operations & Compliance:

• Oversee all administrative operations of the residency program ensuring timely execution of activities and adherence to institutional and accreditation requirements.
  
• Partner with the Residency Program Director to develop implement and monitor strategic work plans and long-term program goals.
• Lead the preparation and coordination of accreditation activities including ACGME surveys WebADS updates CCC/PEC meetings and site visit readiness.
• Manage required submissions to the Emory GME Office (FTE budget duty hours evaluations letters of agreement and other compliance documents).

Program Coordination & Events:

• Plan and coordinate residency orientation graduation and other program-related events in collaboration with program leadership.
  
• Maintain rotation schedules evaluations and program workflows within New Innovations.
  
• Oversee resident leave reimbursements rosters and communication with the American Board of Pathology.
  
• Manage all logistics for the ASCP RISE exam including registration scheduling communication and technical readiness.

Recruitment:

• Lead the full residency recruitment cycle: pre-interview webinars ERAS application review interview scheduling evaluation management ranking meeting coordination and NRMP rank list submission.

Communication & Content Management:

• Maintain and update residency program website content and secure OneDrive repositories.
• Represent the program at meetings and conferences and support collaborations with internal and external partners.

Financial & Administrative Oversight:

• Monitor program expenditures support budget planning and prepare financial reports.
• Assist in identifying funding opportunities and supporting fundraising initiatives.

Leadership & Support:

• Provide supervision and mentorship to the Residency Program Administrative Assistant.
  
• Support international trainees by coordinating visa processes (H-1B/J-1) and assisting with immigration-related needs.

Additional Information:

• On-site presence is required at least four days per week.
  
• Additional duties may be assigned to support program success.
• This is a program management rolenot an administrative support position.

MINIMUM QUALIFICATIONS:

• A bachelors degree in a field related to specified program areas and five years related program management experience or an equivalent combination of experience education and training.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Emory is an equal opportunity employer and qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions educational programs or employment including recruitment hiring promotions transfers discipline terminations wage and salary administration benefits and training. Students faculty and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973 the Vietnam Era Veterans Readjustment Assistance Act and applicable executive orders federal and state regulations regarding nondiscrimination equal opportunity and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance 201 Dowman Drive Administration Building Atlanta GA 30322. Telephone: (V) (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation please contact the Department of Accessibility Services ator call (Voice) (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.