Practice Coordinator

General Summary

Under moderate supervision by the Practice Manager or Supervisor the Practice Coordinator is responsible for performing multiple day-to-day practice operations to include clerical billing pre-admission registration patient scheduling and surgical posting. 

Location: The position supports two offices; Glen Burnie and Queenstown MD

Mission

All employees are responsible for extending the mission and values of Baltimore Washington Medical Center by dedicating oneself to providing the highest quality healthcare services to the communities we serve.    

Reporting Relationships

Reports directly to the Practice Manager or Supervisor.

Working Conditions

Works inside in a well-lighted and closed office environment.  May be exposed to frequent interruptions and multiple demands.  May at times be expected to adapt to a flexible work schedule.  Potential for minimal exposure to communicable diseases and hazardous materials requiring the observance of Standard Precautions and Safe Handling Practices.  This position has been classified as low or no exposure risk and does not require the completion of an annual testing but may require just in time testing if the need arises.

Physical Requirements

Standing walking bending and stooping is required.  Must be able to sit for most of the work period.  Speaking and hearing are necessary for conversations with callers visitors and staff members.  Visual acuity for reading documents and computer terminal is required.  Manual dexterity for operating a keyboard and office equipment is required.  Lifting of less than 15 pounds and reaching for and handling of equipment and supplies.                  

DEPARTMENT SPECIFIC DUTIES AND RESPONSIBILITIES

The following description of duties is intended to describe the general nature and level of work performed by individuals assigned to this position and shall not be considered as a detailed description of all the work requirements that may be inherent in the position.

Professional Responsibilities

General                                                                                                                                                              

• Maintains filing system in organized manner.
• Answers phone promptly in a positive professional manner.
• Responds to voice mail and e-mail promptly.
• Demonstrates ability to be flexible adjusting to changes necessary for the efficient operation of the department.
• Utilizes appropriate customer relation skills when interacting with patients family members physicians hospital and other health system staff visitors etc. to ensure all customers are treated with respect and dignity.
• Ability to work effectively as a team member demonstrating commitment to group goals.
• Demonstrate effective communication methods and skills using line authority appropriately.
• Prioritizes work responsibilities and manages multiple demands.
• Maintain confidentiality of all patient employee and hospital information
• Attends hospital and departmental meetings as required or assigned.

Practice Operations                                                                                                                                     

• Schedule patient appointments. 
• Make confirmation appointment calls to the patients the day prior to the scheduled appointment.
• Verify patient benefits prior to appointment.
• Enter demographics into computer system.
• Post surgeries and obtain pre-certification for surgeries.
• Provide the necessary coordination between the surgeon and the referring physicians. 
• Provide patient with applicable information prior to surgery.
• Answer patients questions as appropriate or locate the proper resource person to talk to the patient to have their questions properly answered.
• Prepare patients charts for the following day.
• Type correspondence as needed.
• Assist in billing process and tracking of accounts receivables.
• Maintain complete and accurate medical records for each patient
• File test/reports and signed dictation in a timely manner.
• May provide practice start-up support as needed for the practice.
• Responsible for collecting appropriate co-pays and maintaining an accurate Close of Day balance.  Have all monies correctly tallied and make deposits ready for pickup each day.

Qualifications :

Qualifications

HS diploma/GED required.  Bachelors degree in nursing health care administration or business administration preferred.  Three years health care experience required.  Knowledge of practice operations physician billing collections and practice development preferred.  Specific experience within applicable practice specialty environment strongly preferred.

Additional Information :

All your information will be kept confidential according to EEO guidelines.
Compensation:

• Pay Range: $19.50 - $27.31
• Other Compensation (if applicable):
• Review the 2025-2026 UMMS Benefits Guide

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Remote Work :

No

Employment Type :

Full-time