Team Secretary 12 month Fixed Term Contract
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Job Summary
Division: Euroclear United Kingdom & International
Location: London
Contract Type: Fixed-Term (12 months)
About the Opportunity
We are seeking a highly organised and collaborative Secretary to join our team at Euroclear. This is a 12 month fixed-term role providing support to several senior managers while also contributing to the smooth running of team operationsparticularly in managing the administration of joiners movers and leavers.
Youll be part of a supportive and professional secretarial team that works together to deliver high-quality administrative services across the organisation. This role is ideal for someone who thrives in a fast-paced environment enjoys working with others is discreet and takes pride in delivering reliable and efficient support. The team operates under a hybrid working arrangement with a minimum requirement of attending the London office on at least two days per week.
What Youll Be Doing
- Managing calendars and coordinating schedules for multiple senior managers
- Organising meetings both in-person and virtual including room bookings and logistics
- Meeting Minute taking
- Preparing and distributing meeting materials; occasional minute-taking may be required
- Coordinating European and International travel arrangement logistics and handling visa applications
- Managing incoming calls messages and general enquiries
- Editing and formatting documents including letters agreements and presentations
- Supporting the planning of offsite meetings and external events
- Processing expense claims and credit card reconciliations using the i-Expense tool
- Assisting with team administration including tracking leave and absences
- Carrying out daily tasks related to the Joiners Movers and Leavers (JML) process
- Providing support to other secretaries and covering for colleagues during absences
What Youll Bring
- Proficiency in Microsoft Outlook Word PowerPoint and Excel
- Excellent organisational skills and the ability to manage competing priorities
- Strong interpersonal skills and the ability to work effectively with colleagues at all levels
- A team-oriented approach and a willingness to support others when needed
Why Euroclear
Euroclear plays a vital role in the global financial system connecting over 2000 financial institutions worldwide. We provide open and resilient infrastructure that supports market stability and helps clients reduce complexity cost and risk. We are committed to enabling a more sustainable and efficient financial future.
A Great Place to Work for All
At Euroclear our people are our greatest strength. We are committed to building an inclusive culture that celebrates diversity and enables everyone to thrive. Our renewed values guide how we work together and shape our future:
- Integrity: We act with honesty respect humility and transparency building trust through ethical behaviour.
- Client Centricity: We listen understand and anticipate our clients needs placing them at the heart of every decision.
- Care: We support each other embrace diversity and make a positive impact on our communities and environment.
- Collective Ownership: We work together as one Euroclear taking individual accountability and collaborating to achieve shared success.
- Courage: We challenge the status quo speak up constructively and embrace change as an opportunity for growth.
- Curiosity: We seek new ideas learn continuously and encourage innovation by exploring different perspectives.
We welcome applications from all qualified candidates regardless of background identity or circumstances. If you require any adjustments during the application process please let us know.
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Key Skills
- IVR
- SOAP
- Avaya
- Solaris
- Cost Accounting Standards
- Database Design
- Hibernate
- ITIL
- Weblogic
- Express.js
- Contracts
- ASP
About Company
Euroclear is a leading global provider of Financial Market Infrastructure services for domestic and crossborder securities transactions and funds.
