Office Manager
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Job Location:
Waukesha, WI - USA
Monthly Salary:
Not Disclosed
Posted on:
15 days ago
Vacancies:
1 Vacancy
Job Summary
Office Manager
Waukesha WI
Position Overview
Responsible for overseeing daily office operations which includes administrative tasks facility management and supporting staff and management.
Principal Duties & Responsibilities
General Office
1. Administrative & Operation Duties
a. Act as a central point of contact for employees and external visitors
b. Organize and coordinate office procedures and operations to ensure efficiency
c. Provide administrative support to senior management and other staff
d. Manage office supplies equipment and inventory
e. Handle all incoming and outgoing mail packages and deliveries
i. Open/date stamp (without opening) Confidential and Certified Mail to President CEO and Vice Presidents CFO and distribute to staff
ii. Prepare packages to go out
iii. Take mail/packages to drop-off box at the end of the day
iv. Update FedEx log for delivery dates
v. Review and approve FedEx invoices
f. Schedule meetings appointments and travel arrangements
i. Assist in planning and organization of all employee social and training functions
ii. Assist in obtaining event spaces as required
2. Filing & Office Organization
a. Generate accounting and owner folders for new jobs correspondence & job folders
b. Prepare boxed up completed jobs for pickup to the off-site storage facility
c. Coordinate the ordering of office and shipping supplies as needed
3. Facility Management
a. Ensure the office environment is safe secure and pleasant
b. Maintain overall office maintenance including but not limited to coordination with cleaner and outside property management
c. Calls in for maintenance/repairs on the copiers and plotters as needed
4. Order and inventory company apparel
Insurance Administration
Review COIs for accuracy and completeness. Minimum A- rating Size VIII rating for the carrier
Waivers for the Workmans Comp (WC) (where allowed by state law) and General Liability (GL) policies with endorsements for additional insured status completed and ongoing operations
Update insurance tracking
Monitor expiration dates of COIs and follow-up on updates as needed for all projects
Follow up on insurance renewals
Work closely and communicate with project team to achieve the job duties
Warranty Work Coordinator
Manage master warranty log by inputting warranty work descriptions dates identified and completed provided by EVPCO Project Managers and/or Superintendents
Send weekly update on warranty status
Send 10-month warranty notices and track all updates
The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.
Requirements
Education & Experience:
1.) High School Diploma or equivalent required
2.) 1 to 3 years experience in construction management or administrative assistant
Knowledge & Skills:
1.) Proficient with Microsoft Office Products including but not limited to Excel Outlook and Word
2.) Strong customer service background desired
3.) Detail orientated and the ability to be resourceful and proactive when issues arise
We Make it Easy
Founded in 1901 MRA is a nonprofit employer association that serves more than 4000 employers covering more than one million employees.
As one of the largest employer associations in the nation MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services information education and resources to help build successful workplaces and a powerful workforce.
We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company not an agency recruiter.
Required Experience:
Junior IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
At MRA, we deliver best-in-class HR Services customized to meet your business needs – all at a price you can afford. Through our proven approach to HR excellence, we maintain a sole focus on delivering unmatched expertise and value to businesses – from small- to medium-sized businesse ... View more
