Accounts Payable Specialist (Adult Probation)

Houston, MS - USA

Monthly Salary: $ 4281 - 4829

Posted on: 7 days ago

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Job Summary

Position Description

The Harris County Community Supervision and Corrections Department (CSCD) is one of the largest probation departments in the United States supervising more than 70000 individuals and employing over 600 staff members across 6 locations. We provide a wide range of services including community supervision outpatient counseling cognitive-behavioral programming and residential treatment designed to strengthen our clients abilities and support their long-term success. With a focus on utilizing evidence-based practices we aim to improve outcomes and reduce recidivism for all clients under supervision.

Basic Function:
Performs duties in support of the Departments accounts payable function; receives incoming invoices for payment and review for accuracy and proper authorizations and account coding; researches discrepancies; prepares and/or approve batches electronically and ensures that payments are processed in a timely manner.

Duties and Responsibilities:

Review all invoices for appropriate documentation and approval prior to processing for payment including verifying contract rates.
Performs 3-way matching for all invoices received matching purchase orders receiving documents and invoices.
Reviews approves and issues Department referrals for vendor services.
Utilizes computer systems to retrieve information; prepares reports in response to inquiries.
Performs clerical tasks such as responding to internal and external requests for documentation or information copying various materials and documents and filing.
Responds to inquiries from both vendors and HCCSCD personnel in regards to payment status provides updated information or researches as needed to ensure quick resolution to issues.
Ensure compliance with departmental and County policies and best practices in the processing of payments. Provides guidance to HCCSCD employees in interpretation and compliance of said policies.
Reconcile vendor statements research and correct discrepancies.
Works with vendors to reconcile any differences in payments and resolves issues.
Maintain files and documentation thoroughly and accurately in accordance with policy and accepted accounting practices.
Monitor accounts payable aging reports to ensure invoices are processed timely.
Works as backup for recording deposits collected by Business Office.
Sort and distribute incoming mail for fiscal area.
Maintain a neat and organized work area.
Performs other related duties as assigned.
Contributes to and helps create a positive work atmosphere by behaving and communicating in a cooperative and amicable manner with supervisors coworkers subordinates and members of the public.
Work overtime as required.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Harris County is an Equal Opportunity Employer

you need special services or accommodations please call or email

Requirements

Education and Experience:

High School Diploma or G.E.D. equivalent from an accredited educational institution.
Two (2) years increasing responsible clerical secretarial or customer service experience.
Experience working with financial accounting software.

Knowledge Skills and Abilities:

Proficient in Microsoft Excel and Word 10-Key by touch.
Ability to perform mathematical computations such as percentages fractions addition subtraction multiplication and division quickly and accurately.
Knowledge and experience in business office procedures and methods including telephone communications office systems and organized record keeping.
Ability to communicate effectively verbally and in writing.

Licensure:

Valid Texas Drivers License or Texas ID.

NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.

Preferences

Accounts Payable experience.
PeopleSoft financial accounting software experience.

General Information

Position Type and Typical Hours of Work:

Regular Full-time 40 hours per week
- Hours will be discussed during departmental interview.

Salary:

$4281.23 ($24.70 Hourly) - $4829.33 ($27.86 Hourly)
Depends on Qualifications
Based on 26 Pay Periods

Work Environment andPhysical Demands:

While performing the duties of this job the employee regularly works in an office setting.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to use hands and fingers to handle feel or operate objects tools or controls and to reach with hands and arms. The employee is frequently required to stand talk and hear.

Reporting Relationships:

Reports To: Fiscal Services Manager

Employment is contingent upon passing a background check and drug screen.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

Position DescriptionThe Harris County Community Supervision and Corrections Department (CSCD) is one of the largest probation departments in the United States supervising more than 70000 individuals and employing over 600 staff members across 6 locations. We provide a wide range of services includin...