EHS HS Purchasing & Inventory Control Specialist, Flagstaff

$20.56/hr 40 hrs/wk 52 wks/yr

SUMMARY:

In compliance with Federal Law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Under general supervision performs work of moderate difficulty in coordinating purchasing activities within establish agency policy and procedure federal and state uniform guidance monitoring contracts maintaining inventory control of supplies and equipment and acts as a liaison between Head Start and its vendors.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Purchasing

• Develops requisitions for Head Start supplies in accordance with established agency and federal procurement policies and procedures
• Assists in developing bid specifications and/or solicits competitive bids for supplies and identifies vendors for the approved vendor list that meet agency requirements
• Works in cooperation with Central Offices Staff to develop a negotiation plan for long term contracts and initiates approved contracts or purchases based on predetermined criteria such as price quality delivery and availability.
• Coordinates and consolidates supply requests and needs of the center for standardization efficiency and greater buying power.
• Works within agency and uniform guidance procurement policies and procedures while helping others to understand and follow as appropriate.
• Monitors established contracts for adherence to all terms and condition and researches and resolves any non-compliance or other disputes as necessary.
• Determines best delivery method for supplies
• Assists in the evaluation of samples from suppliers to determine that they conform to NACOG Head Start specifications
• Acts as a Liaison for Head Start in meetings with suppliers and manufacturer representatives to develop and review product lines to discuss the suitability and value of products and services to meet the needs of Head Start
• Assist HS Central Office staff with short and long term range purchasing planning goals as part of the annual grant application budgeting process.
• Reviews vendor invoices for accuracy and processes invoices to be submitted to the finance office for pay. Researches and resolves invoice discrepancies.

Inventory Control

• Develops and maintains plans for distribution and storage for supplies
• Maintains an inventory control system for all NACOG Head Start supplies and equipment.
• Responsibility for reporting annual inventory for Head Start and Early Head Start Centers and addressing discrepancies in reporting
• Manages the disposition of surplus property by collecting sorting and disposing of all surplus property and assures that the disposition of items is within Head Start guidelines

Delivery and Warehouse

• Delivers supplies as necessary
• Maintains assigned vehicles assuring safety and occupational condition
• Conducts research and performs special projects as assigned
• Participates in training sessions as assigned
• Participates in staff meeting as assigned

Performs related duties as assigned

EDUCATION AND/OR EXPERIENCE REQUIREMENTS:

High School diploma or GED. Two years of purchasing and inventory control experience including one year in the non-profit or public sector; OR any equivalent combination of education training and experience which demonstrates the ability to perform the duties of the position.

Required Knowledge Skills & Abilities

• Must be able to pass a criminal background check and a motor vehicle report.
• Procurement methods procedures and ethics.
• State and federal purchasing policies and procedures.
• Ability to maintain working relationships with people of varied social cultural and educational backgrounds.
• Strong oral and written communication skills.
• Strong computer literacy with emphasis spreadsheet packages such as excel word processing software and databases. Purchasing/inventory software is preferred.
• Basic business accounting.

TRAVEL REQUIRED:

â < 5% < 25% â < 50% â < 75% â 100%

CERTIFICATES & LICENSES:

• Current valid Arizona Drivers License.
• Obtain a Department of Public Safety Fingerprint Clearance Card

PHYSICAL DEMANDS and WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met or are encountered by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to sit: use hands to finger handle or feel talk and hear. The employee is frequently required to walk reach with hands and arms and climb or balance. The employee is occasionally required to stand stoop kneel or crouch and taste or smell. The employee must frequently lift and /or move up to 50 pounds. Specific vision abilities required by this job include close vision distance vision and ability to adjust focus. The employee is regularly required to independently drive a motor vehicle for extended periods of time (up to seven hours) within the region and state. While performing the duties of this job the employee is periodically exposed to outside weather conditions. The noise level in the work environment is usually moderate.

NACOG is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color creed religion gender age sexual orientation national origin disability veteran status genetic information or any other characteristic protected by the state federal or local law. NACOG is committed to providing access equal opportunity and reasonable accommodation for individual with disabilities in employment its services programs and activities. To request reasonable accommodation contact the Human Resources Director .

Benefits include: Agency paid health dental vision;Arizona State Retirement (ASRS); Paid Vacation paid sick leave & holiday pay

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Required Experience:

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