HR Specialist, Leave of Absence Case Management Employee & Labor Relation Full Time 8 Hour Days (Exempt) (Non-Union)

The HR Specialist LOA Case Management is responsible for the administration of the leave process including documentation determining eligibility and accounting for intermittent and reduced-schedule leave. Communicates with employees regarding their needs and available solutions. Ensures employees are educated with respect to their responsibilities documentation and notification requirements in order to be placed on a leave of absence and the employees leave rights in compliance with State Federal and University policy. The HR Specialist Leave of Absence will engage in activities which serve the employee and the University with respect to leave administration employee engagement and risk management. This position will advise employees and management of policies and best practices with respect to employee leaves of absence return to work and workplace accommodation(s) as required. The HR Specialist Leave of Absence will facilitate the smooth transitioning of employees back into the workforce in collaboration with the Talent Acquisition collaboration with Operational Managers and other stakeholders the HR Specialist Leave of Absence will be responsible for reviewing requested accommodations and the employees regular job assignment to facilitate the employees safe transition back to work in an efficient and effective manner. The HR Specialist Leave of Absence is knowledgeable and ensures compliance with both state and federal regulations regarding workplace health and safety.

Essential Duties:

• Works as part of a service delivery team providing first-rate support to employees as well as partnering with HR Business Partners supervisors and various other stakeholders.
• Independently interpreting and administering leave programs and policies in accordance with the applicable federal and state employment laws (FMLA ADA Pregnancy Discrimination Act etc) as well as the collective bargaining agreements.
• Responsible for maintaining accurate records of employees returning to the workplace after a Leave of Absence
• Responsible for reviewing the work duties with or without restrictions identify a job and ensure the employee who is returning to work from a leave can re-acclimatize to their working environment duties and responsibilities in the most efficient and effective way possible.
• The HR Specialist Leave of Absence will look out for the interest of the employee and for the best interest of the organization.
• Responsible for providing effective and responsive communication with employees leaders and bargaining unit representatives to ensure collaborative relationships.
• Maintain complete and accurate records of leave requests and supporting documentation when requesting a leave for FMLA ADA Pregnancy etc.
• Remain flexible and plan accordingly for each case as the situation and needs of the employee can differ from case to case.
• Responsible for understanding that a return-to-work plan for one employee can end up being much different than a plan for another employee.
• Develop grow and maintain new and ongoing partnerships using a variety of communication strategies.
• Analyzing and resolving problem situations and takes or recommends appropriate action in collaboration with supervisor.
• Keep current with Workers Compensation FMLA CFRA ADA best practices and regulations and ensure compliance with all Federal State or local requirements.
• Responsible for case managing and maintaining accurate documentation (IP). Specifically if the employee exhausts leave under the FMLA Act and cannot return to work the next step is to replace the position.
• Responsible for case managing and maintaining accurate documentation for reasonable accommodation. Specifically if the employee exhausts leave under the FMLA Act has been granted all requests for extensions with no clear path towards returning to work with or without accommodation the next step is to medically separate from the institution as indefinite leave is not a reasonable accommodation.
• Properly responds to all inquiries and requests for information in a courteous and timely manner
• Performs other duties as assigned

Required Qualifications:

• Req High School or equivalent

• Req 2 years Experience in workers compensation disability FMLA CFRA employee safety Human Resources or performing complex administrative work involving management of projects

• Req Strong writing and computer skills
• Req Understanding of Ergonomics
• Req Requires critical thinking skills and organization in prioritizing a workload of multiple tasks.
• Req Able to function independently with minimum supervision and as a member of a team.
• Req Excellent analytical problem-solving planning and evaluation skills.
• Req Strong verbal and written communication skills capable of communicating with all levels of employee-administrative to staff.
• Req Excellent problem-solving skills
• Req Strong interpersonal influence and negotiation skills.
• Req Demonstrate excellent customer service behavior.
• Req Knowledge of federal and state disability laws specifically ADAAA FMLA/CFRA PDL; experience with CA leaves.

Preferred Qualifications:

• Pref Bachelors Degree Degree in Human Resources Management Business Administration or related field
• Pref 2 years Work experience with programs that reduce lost workdays
• Pref 2 years Work experience with the Interactive and Return to Work Process
• Pref A understanding of medical conditions and terminology
• Pref Knowledge of impact of medical conditions on work functioning job task analysis and worksite accommodations

Required Licenses/Certifications:

• Req Fire Life Safety Training (LA City) If no card upon hire one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at or by email at. Inquiries will be treated as confidential to the extent permitted by law.

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