Payroll Specialist (TLTSDA)
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Job Location:
Seattle, OR - USA
Hourly Salary:
$ 32 - 41
Posted on:
28 days ago
Vacancies:
1 Vacancy
Job Summary
Summary
WHO MAY APPLY: This position is open to the public and King County employees. If it is filled internally it will be as a special duty assignment.
DURATION: This assignment is benefit-eligible and is expected to last for 12 months.
SUMMARY:
This Special Duty/Term-Limited Temporary Payroll Specialist position at the King County Sheriffs Office (KCSO) is an opportunity to join a team responsible for processing a complex payroll for 1100 employees in KCSO! The payroll processes performed are some of the most complicated in the county and contain many variables based on the language of multiple labor contracts Sheriffs Office policies procedures and past practices. The successful candidate welcomes new challenges and is able to analyze investigate and problem solve. The position will work directly with all levels of management and provide high-level customer service to commissioned and non-commissioned roles.This position will also support the Payroll Team on a various time-sensitive projects. This term-limited temporary position is eligible for benefits and is expected to last approximately 12 months.
WORK SCHEDULE: This is full-time and overtime eligible with prior supervisor approval. Typical work schedule is 40-hours per week Monday through Friday from 7:30 AM 4:30 PM but may vary by assignment. Additional hours may be necessary to respond to workload needs which may include evenings and weekends.
WORK LOCATION:King County Courthouse in downtown Seattle; located at: 516 - 3rd AVE Seattle WA 98104 (main headquarters). This assignment primarily telecommutes but that may be subject to change in the future.
Teleworking Requirement:
The work associated with this position will be performed through a combination of teleworking complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reportingrequirements.
Employees will be provided with a County-issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours.Job Duties
The responsibilities and functions of this assignment includes -
- Process payroll and/or timekeeping transactions using various software programs including PeopleSoft modules.
- Process overtime attendance holiday pay action pay step increases leave donations and all other routine maintenance functions.
- Prioritize and monitor workload to ensure deadlines are met.
- Review overtime slips for coding and compliance validation reports for overtime accuracy and attendance reports for accuracy.
- Review calculate and process specialty pay(s) including; lead out of class standby and contract related premiums. Periodically audit special records to ensure labor contracts and MOUs are met.
- Respond to inquiries from agency representatives and employees on the status of services contracts grants fee receipts accounts receivable and accounts payable.
- Verify employee attendance in order to accurately calculate employee pay variances in accordance to the corresponding collective bargaining agreement.
- Prepare correspondence reports forms and statistical data such as charts tables and graphs.
- Interpret established payroll rules and procedures for labor contracts in addition to County and State rules and regulations to internal and external customers. Respond to third party inquiries regarding employee payroll data.
- Ability to maintain confidentiality.
- Promote atmosphere of teamwork.
- Perform special assignments as needed.
- Organize oversee and maintain payroll files.
Experience Qualifications Knowledge Skills
Qualified candidates will have a minimum of two years demonstrated experience performing financial/payroll processes with knowledge and skills in the following areas:
- Interpreting and analyzing policies and procedures;
- Knowledge of payroll production processes and procedures
- Knowledge of Federal and State laws and regulations to include Fair Labor Standards Act Family Medical Leave and Workers Compensation
- Knowledge of King County human resources policies and procedures
- Knowledge of record keeping and monitoring procedures
- Skill in comparing records and data for accuracy; and researching/reconciling errors and discrepancies
- Advanced problem-solving skills;
- Ability to respond to unanticipated requests and work in a high-pressured environment with strict deadlines while remaining calm and professional;
- Strong ability to organize and multi-task working with various forms of data;
- Work cohesively with a team to meet objectives as well as work independently with minimal supervision;
- Proven experience validating and reconciling reports;
- Basic skills in Microsoft Office Excel proficiency with Microsoft Word and Excel;
- Exceptional communication and customer service skills (with diverse audiences) orally written and in person and the ability to be diplomatic and sensitive while effectively communicating information;
- Ability to analyze and interpret data union contracts regulations and laws
- Ability to research and compile information
- Skill in working with a variety of individuals from diverse backgrounds
- Ability to work independently and as a team member
- Reliable and predictable attendance
- Ability to maintain confidentiality.
DESIRABLE QUALIFICATIONS:
- Experience working with large payroll systems such as PeopleSoft Enterprise etc.
- Experience processing payroll for 200 or more employees.
- Experience working with multiple union contracts and applying terms within a payroll system.
- Experience in creating Excel spreadsheets for data analysis including data filter subtotals and pivot tables.
- Knowledge of payroll compliance laws.
SPECIAL REQUIREMENTS:
Must pass thorough background investigation including a polygraphTO APPLY:Please carefully review the list of required materials before submitting your application.
Review the list of KCSOAutomatic Disqualifiers and verify your qualification for employment with King County Sheriffs Office.
King County Application
Complete answers to all the supplemental questions.
CONTACT INFORMATION:
Jessica Lussier Human Resources Analyst - Senior
UNION MEMBERSHIP:This position is represented by PSEU: Public Safety Employees Union.Supplemental Information
Forbes named King County as one of Washington States best employers.
Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a differenceCome join the teamdedicated to serving one of the nations best places to live work and play.
Guided by our True North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native American and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.
Required Experience:
IC
Key Skills
- Data Entry
- Paychex
- QuickBooks
- Accounting
- 10 Key Calculator
- Paylocity
- Microsoft Excel
- Payroll
- ADP
- Administrative Experience
- Human Resources
- Bookkeeping
