System Safety Specialist Safety Documentation

At the MBTA we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe reliable and accessible transportation. MBTAs Core Values are built around safety service equity sustainability and culture. Each employee that works for the MBTA performs their roles based on our vision mission and values. This includes attendance participation and contribution in local safety committee meetings as needed.

The System Safety Specialist - Safety Documentation coordinates within the Safety Division and throughout the Agency to ensure compliance with regulatory requirements that support the successful implementation of the MBTAs Safety Management System (SMS). Specifically this position collaborates across departments interacts with government agencies facilitates root cause analysis manages corrective actions and documentation and coordinates audits and inspections.

• Address internal and external information requests in a thorough and timely manner.
• Routinely interact with other departments in the Safety Division and throughout the MBTA in a collaborative and respectful manner.
• Prepare review and submit preliminary safety event reports and formal investigation reports to the Massachusetts Department of Public Utilities (DPU) Rail Transit Division.
• Facilitate root cause analysis workshops for safety event investigations.
• Assist in the development monitoring and closure of corrective action plans (CAP).
• Receive review and distribute documentation and correspondence as requested by internal and external stakeholders ensuring that documents are effectively indexed stored and retrievable.
• Coordinate audit and inspection activities amongst internal stakeholders and the DPU.
• Identify trends using safety data and other pertinent information to inform internal stakeholders of improvement opportunities.
• Participate in MBTA Safety promotional activities safety assurance activities and incident investigations as requested or assigned.
• Drive a company or personal vehicle to visit/inspect work sites and to assist with emergencies and/or events as needed.

• Perform all other duties and projects that may be assigned.

• Bachelors Degree from an accredited institution in Safety Engineering Science Transportation Business or a related field.
• Four (4) years of relevant experience in public transportation or a similar area.
• Demonstrated ability to communicate and collaborate at all levels of the organization effectively.
• Effective group facilitation organization time management and interpersonal skills.
• Technical report writing skills.
• Relevant experience creating reviewing and managing Corrective Action Plans (CAPs).
• Ability to work effectively with a diverse workforce.
• Ability to handle sensitive and confidential information in an appropriate manner.
• Intermediate skill level in the use of Word Excel PowerPoint and enterprise data management systems.
• Valid Drivers License.
• Ability to complete the Public Transportation Safety Certification Training Program within three (3) years of employment.
• Ability to complete apply and adhere to concepts in safety training including but not limited to SMS Fundamentals ICSand 800 as well as other assigned courses offered by the MBTA within the first month of employment.
• Ability to sit for extended periods stand have visual acumen manual dexterity and fingering for working with computer keyboards.
• Ability to wear the proper personal protective equipment when required.
• May require walking long distances on uneven surfaces such as ballast and narrow paths.
• May require climbing stairs and ladders (e.g. climbing onto trains).
• Ability to effectively read comprehend communicate and respond to instructions orders signs notices inquiries etc. Successful applicant must have English language skills required for the effective performance of the position.
• Ability to commute to assigned work locations in the Boston MA metro area as required by the role.
• Ability to provide internal and external customers with courteous and professional service.

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelors degree requirement.
• An Associates Degree from an accredited institution and an additional three (3) years of directly related experience substitutes for the bachelors degree requirement.
• A Masters Degree in a related subject substitute for two (2) years of general experience.
• A nationally recognized certification or statewide/professional certification in a related field substitutes for one year of experience.

Preferred Experience and Skills

• Masters degree from an accredited institution in safety engineering science transportation business or a related field.
• Working knowledge of 49 CFR Parts 672 (Public Transportation Safety) and 673 (Public Transportation Agency Safety Plan) 454 CMR 25 (Occupational safety and health for public sector workers) and 220 CMR 151 (Rail fixed guideway system: system safety program standard).
• Experience working in transportation safety or a related field.
• Additional years of experience in the transportation industry.
• Working knowledge of transit operations facilities vehicles rules and procedures.
• Formal training and experience in investigations report writing meeting and workshop facilitation risk assessment and root cause analysis.
• Transit Safety and Security Program Certification.
• Public Transportation Safety Training Program Certification.
• World Safety Organization Certificate or equivalent.

Job Conditions:

• Ability to effectively read comprehend communicate and respond to instructions orders signs notices inquiries English.
• Be at least eighteen (18) years of age except if participating in an approved high school internship / co-op program.
• Ability to commute to assigned work locations in the Boston MA metro area as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively independently and as part of a diverseworkforce team (or supervise if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules regulations collective bargaining agreements (if applicable) and policies of the MBTA including the EEO anti-discrimination anti-harassment and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate) including overall employment job performance discipline and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check comprehensive background screening and / or medical Clinic screening potentially including physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned directed or necessary for this position including (for some transit / operations roles) up to twenty-four (24) hours per day seven (7) days per week as necessary to accommodate severe weather conditions emergencies or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally interns / co-ops must have valid work authorization and U.S. Social Security Numberprior to starting their positions and throughout the duration of their program.

Disclaimers and Definitions:

1. General Disclaimer: The statements contained in this job description are intended to describe a summary general nature and complexity of typical job functions and do not represent an exhaustive list of all duties tasks and responsibilities required of staff assigned to this position.
2. Application Completion: It is each applicants responsibility to ensure application details are entered completely and correctly including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. The recruitment team does not have access to existing employee data / history.
3. Application Deadlines:Applicants should apply as soon as possible as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
4. Work Environment:The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
5. Work Eligibility:All employees must be legally authorized to work in the United States and on an unrestricted MBTA does not have an employer work sponsorship program. However if you have unrestricted work authorization or are sponsored by a separate entity you are welcome to all persons hired will require a U.S. Social Security Number prior to starting the position and employees will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
6. Interviews:Candidates should ensure they arrive on time are prepared can remain for the duration and if remote are in a quiet place without distraction for the interview. Candidates who do not attend their interview without advance authorization including an email confirmation of a rescheduled time/date from Human Resources will be considered a no-show and disqualified from consideration for the position. Related to rescheduling on a one-time basis and due to something emergent you may be allowed to reschedule the addition Human Resources may require documentation supporting the request. However should you need to reschedule you will need to contact your Recruiter directly by email.
7. Safety Sensitive Positions:Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
8. On-call or 24/7 Positions:Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
9. Essential / Emergency Staff:During declared states of emergency employees working in this classification are required to report to work for their assigned work hours or as directed by management.
10. ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process please contact the MBTAs ADA Unit at or .
11. Diversity Equity and Inclusion:The MBTA is an Equal Employment Opportunity Employer. For terms descriptions and definitions related to diversity equity inclusion veteran status and immediate family members that you may find on the application form please visit / Co-Op Benefits: Employees taking part in an internship orco-opat the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass based on the city from which the intern / co-opcommutes to workat no cost. However no additional benefits are currently offered for interns orco-ops.