Business Assistant I

Business Assistants in the Statewide Enterprise Business Services team support enterprise-level business functions across multiple statewide campuses and program units. Incumbents perform transactional and coordination work related to purchasing travel personnel actions scholarship processes financial reviews and other tasks as assigned. They help ensure consistency with Statewide Business Services standards University policy and internal controls.

• Processes purchasing transactions and P-card submissions in accordance with University and Enterprise-level standards.
• Reviews reconciles and tracks financial activity in support of monthly financial reviews in Argos (Monthly Review Dashboard) and Box workflows.
• Assists with basic preparation of documentation for EPAPs HR actions scholarship changes ServiceNow tickets and other personnel-related transactions.
• Maintains spreadsheets tracking logs Box folder structures and other recordkeeping systems used by Business Services.
• Performs routine account lookups gathers backup and confirms documentation for compliance requirements.
• Schedules or coordinates meetings and captures action-item notes as needed.
• Prepares travel arrangements and processes travel documentation according to policy.
• Prepares basic correspondence agreements and other business documents.
• Assists with fiscal year planning by collecting and organizing financial data.
• Monitors assigned project tasks to verify status completeness and next steps.
• Performs other enterprise-level transactional duties as assigned.

Knowledge Skills & Abilities:

• Working knowledge of accounts payable purchasing and transaction workflows in a public institution.
• Ability to review and reconcile accounts and financial records.
• Skilled using spreadsheet tools tracking logs and standard office software.
• Ability to learn and follow Business Services procedures for monthly reviews change approvals and documentation routing.
  
  • Strong organizational skills and attention to detail.
  • Ability to handle confidential information with discretion.
  • Ability to work independently and within distributed/remote teams.
  • Excellent customer service and communication skills.

Minimum Qualifications:

• Two years of related work experience; or an associate degree/technical training in a related field.

Preferred Qualifications:

• Prior experience working in or with Utah State University Extension / Extension programs activities or financial structures.

Along with the online application please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV

2. Cover letter to be typed/pasted at the end of your application

3. Answer the following screening question: Please share with us your experience with USU Extension.

**Document size may not exceed 10 MB.**

Work Environment

This position primarily works in a standard office environment.
Business Assistants may work in Logan or in a remote Statewide Campus location and collaboration occurs routinely through Teams/Zoom email Box and other digital tools. Work may include occasional visits to campus locations for meetings trainings or events. Work involves frequent interaction with coworkers faculty students and campus stakeholders.

Physical Demands

This role requires the ability to sit or stand at a workstation for extended periods; operate standard office equipment (computer keyboard mouse telephone copier/scanner); and occasionally lift or carry office materials typically under 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mental Demands

This role requires the ability to manage multiple tasks and deadlines adapt to shifting priorities and apply sound judgment in transactional decision-making. Attention to detail accuracy confidentiality and adherence to University policy and Enterprise-level procedures are essential. Work involves periods of sustained concentration data review and problem solving.

Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.

USU enrolls 28900 students both online and in person atlocations throughout the state. Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years USU Extension has served and engaged Utahns in all of Utahs counties.

Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports reflecting USUs commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected valued and supported. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at or.

*updated 09/2025

In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring promotion transfer or termination based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy or any other federal state or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race color religion sex familial status disability national origin source of income sexual orientation or gender identity. Additionally the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

For further information regarding non-discrimination please visit or contact:

U.S. Department of Education

Denver Regional Office

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

*updated 10/2025