Project Controls Specialist

Gafcon PM-CM LLC: Who We Are

Founded in 1987 Gafcon is a family-founded firm delivering complex projects that strengthen and empower communities. We are a project and construction management consulting firm acting as Owners Representatives to guide and advocate for our clients throughout every phase of their projects. We specialize in development and construction management services for both public and private sector clients. With a client-first mindset we use advanced technologies and proven management practices to ensure transparency foster confident decision-making and deliver results aligned with each owners vision. Our approach is centered on managing scope schedule and budget with precisionensuring every project stays on track meets expectations and maximizes value.

In 2024 our family-owned company joinedGISI (Global Infrastructure Solutions Inc.) a global network of industry leaders. While our ownership changed our operating business leadership and company culture remained unchanged. What did change was our reachweve expanded our breadth of knowledge and gained access to a wider network of industry partners strengthening the services and solutions we offer our clients.

Our strength lies in our people. Gafcon is home to a dedicated team of over 130 professionals in program project and construction managementindividuals who are not only experts in their fields but are also passionate about continuous learning and innovation. We cultivate a collaborative and inclusive culture that values diverse ideas ethical leadership and shared success.

At Gafcon one of our core principles is to create value for our clients our communities and for each other. Were deeply committed to giving backwhether its cleaning beaches supporting service members or volunteering at local charities. We work hard celebrate together and strive to make a lasting positive impact in everything we do.

The Opportunity

The Project Controls Specialist provides essential support to the Project Controls team in processing invoices tracking financial documentation and maintaining project records. This entry-level position focuses on executing and maintaining key project control functions including invoice processing document control system updates and communication tracking. Working under the guidance of a Project Controls Analyst or Manager this role helps ensure that project data is complete current and compliant with company standards.

What You Will Do Essential Responsibilities

• Monitor the overall integrity of the project budget and forecast in accordance with approved standard operating procedures.
• Participate in EAC monthly meetings with the Project Management Office (PMO) to validate and review current EACs including providing justification of variances.
• Participate in change management meetings to identify trends and risk exposure.
• Participate in Risk Assessment workshops providing input as needed to potential impacts.
• Conduct cost variance analysis of reported data to identify trends and mitigate potential budget impacts.
• Monitor identified trends and mitigation plans over time against actual performance.
• Review and analysis of budget and expenditures against projects based upon various funding sources.
• Collaborate with schedulers to review cost and schedule performance to determine cost overruns/ underruns issues with project durations or variances in spend analyzing plan versus expenditures over period of time.
• Review and analysis of monthly cost reports and monthly progress reports.
• Review staffing plans identify any excessive peaks or potential cost impacts and make recommendations for peak leveling.
• Provide cost coding and budget verification for contract change orders and amendments for impact on budget/timetable.
• Review task order requests change orders and amendments to ensure budget availability accurate cost coding and reporting.
• Interact on a regular basis with various technical discipline leads to understand and communicate issues and conflicts that may impact the budget.
• Ensure implementation of client policies procedures and plans regarding cost management of capital projects with multiple funding sources.
• Provide interface support and respond to all client and PMO requests for financial information
• Develop reports that support campus specific budgeting cost control auditing asset tracking using various systems and data bases that may include but not limited to; UII Proliance DELTEK Costpoint and other systems used by PMO.
• Develop custom financial budget and schedule reports as directed by the College Project Director (CPD).
• Develop standard and ad hoc reports for internal and external stakeholders. Identify information requirements from users and utilize various reporting and data mining applications to support daily business operations and presentations.
• Allocate the ETCs when required (PBA Change Orders etc.).
• Monitor and manage the ETCs for each project.
• Create budget transfers produces financial closeouts.
• Work with the Project Managers on project budget issues (verifying budgets for additional Task Orders needed for IOR LOR additional services etc.).
• Assist the Project Managers with amendment exhibits to contracts.
• Run weekly budget reports for CPD review for potential budget cleanup.
• Coordinate with Project Managers/Construction Manager to establish and maintain data coding structures project controls tools and quality data for budgets contracts change orders trends and actual costs.
• Oversee the review approval and payment processes of monthly payment applications (contractor and consultant) by liaising with the appropriate internal and external parties.
• Verification of charge codes for purchase requisitions and change orders to ensure proper cost accounting.
• Assist with preparation of reporting on budget and cost as directed by management.
• Assist and monitor effective cost control and budget management practices.
• Assist with cost variance analysis.
• Monitor upcoming contracts for PBA Amendment consideration.
• Collect/review draft PBAs with Project Managers for monthly submission including cost verification of previous amendments.
• Support development of weekly/monthly cost and status reports for project team.
• Assist with gathering physical completion data.
• Perform necessary data entry for budget and forecast impacts.
• Provide risk management input and alignment to reporting.