Planning Council Support Assistant

Are you looking for a position with a work/life balance Do you want to earn four (4) weeks off during your first year of employment Do you want low and no cost health insurance options If you answered yes to any of these questions you need to complete your application now. Work for the city you love!!!

The Parks Recreation and Community Services Department is actively seeking a Planning Council Support Assistant.

Did you know as a City of Jacksonville employee you would also have twelve (12) paid holidays and a personal leave day as well In addition to health insurance dental vision life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

• Attends and assists at every Planning Council committee meeting.
• Works with committee chairs to ensure that committees have annual work plans with schedules and that each meeting has an agenda needed resource materials and minutes documenting attendance discussion decisions and recommendations to the full Planning Council.
• Works with council chair to set agendas arrange presentations prepare meeting packets plan andcoordinate PC meetings (including logistics such as meeting space food and transportation).
• Ensures that all open meetings are properly noticed.
• Takesminutesand provides draft to council chair for review.
• Assists in the development of policies and procedures.
• Ensures that new council members receive a thorough orientation.
• Ensure annual training for members is accomplished.
• Works with chair in designing and delivering training directly with members or with external training assistance.
• Assists the appropriate committee in disseminating information about opportunities for membership
• Assist with outreach and other efforts to engage consumers as committee or PC members
• Assists members with problems encounters and ensures they are receiving needed mentoring and support.
• Processes expense reimbursements for council members.
• Arranges and coordinatesassistance to the recipient on behalf of thecouncil.
• Serve as a liaison between the council and the community and supports the council leadership outreach to the community.
• Operates standard office equipment such as personal computer using word spreadsheet database and other related software.
• Demonstrates proficiency in the City of Jacksonvilles competencies.
• Performs related work as required.

• Knowledge of administrative techniques methods and procedures.
• Ability to facilitate a partnership between planning body and recipient.
• Knowledge of office practices and procedures.
• Knowledge of Business English.
• Ability to read understand and apply written instructions and job-related laws rules policies procedures and materials.
• Ability to communicate effectively both verbally and in writing
• Ability to interview and gather information from customers applicants and the public.
• Ability to establish and maintain working relationships with other employees and the public.
• Ability to operate a motor vehicle.
• Ability to operate standard office equipmentsuch as personal computer using word spreadsheet database and other related software.
• Ability to establish and maintain information records documents and file systems.

OPEN REQUIREMENTS:

• Five years of education and/or experience in administrative work.
• Must be able to operate a computer utilizing word processing and spreadsheet applications.

• A valid drivers license is required prior to appointment and which must be maintained during employment in this class.
• Must qualify for prior to appointment obtain and maintain during employment in this class a City of Jacksonville Certification as a Public Driver.

• The probationary period for this class is six (6) months.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED.Apply at . Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education a copy of your college transcript with your social blacked out is required with your application. Transcripts do not need to be official but must state your name the schools name classes taken grades received type of degree and date degree was conferred.

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications be sure to make a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans and the spouses and the family members of such service members and veterans receive preference and priority and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment and are encouraged to apply for positions being filled.

If claiming veterans preference you must attach a DD-214 (Member Form-4 copy) or military discharge papers or equivalent certification from the Department of Veterans Affairs listing military status dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable the additional forms as noted here: a candidate believes he or she was not afforded veterans preference he or she may file a written complaint within sixty (60) calendar days upon receipt of notification of the hiring decision requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans Preference Coordinator

11351 Ulmerton Road Suite 311-K

Largo FL 33778-1630

Email: