Personal Assistant to CEO
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Job Location:
Monthly Salary:
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description
We are seeking a highly organised presentable and professional Personal Assistant to support the CEO of a group of companies. This is a hands-on role for someone who can thrive in a busy high-expectation environment balancing professional and occasional personal tasks while keeping multiple priorities in order.
Location: Hybrid Malta
Responsibilities:
As a Personal Assistant your broad responsibilities will include but are not limited to:
- Oversee calendars email inboxes and key deadlines across several companies
- Work with legal teams accountants and auditors to make sure all filings and documentation are completed on time
- Handle invoicing bookkeeping and basic accounting duties including reconciliations and intercompany transfers with Sage
- Plan and coordinate meetings events and travel logistics
- Welcome clients and guests in a friendly and professional way
- Track and follow up on quotes and invoices and communicate with suppliers and contractors
- Bring structure to a dynamic office creating clear systems that replace day-to-day chaos
- Organise and maintain shared files through Google Drive OneDrive and similar platforms
- Provide occasional personal support around fifteen percent of the role such as small errands liaising with agencies for the founders children or organising personal appointments
Requirements:
- Fluent in Maltese and English in both writing and speaking with Italian viewed as an advantage
- Strong sense of organisation close attention to detail and confidence working with shifting priorities
- Three to five years of experience in a Personal Assistant or Executive Assistant role ideally in a busy environment
- Solid understanding of basic accounting such as P and L reconciliations and intercompany transfers with proven experience using Sage
- Able to stay calm focused and solutions oriented under pressure
- Reliable discreet and capable of managing confidential information
- Comfortable with technology including calendar tools email platforms and shared file systems
- Professional and presentable with a welcoming and positive approach
- Holder of a full driving licence with a company car provided for work related errands
Whats in it for you
Our client offers an exciting challenging role in a collaborative dynamic environment. The right person will find many career growth opportunities in their company whether you want to advance your technical skills or aspire to leadership in the future.
Benefits:
- Hybrid working arrangements
- A dynamic varied role with scope to grow alongside the business
- Company social events launches hotel stays and leisure activities
- Annual salary review and performance-based bonus
- Company car laptop and phone withan unlimited plan
Key Skills
- Typing
- MailChimp
- QuickBooks
- Web Development
- Personal Assistant Experience
- Group Fitness
- Front Desk
- Personal Training
- Social Media Management
- Program Design
- Bookkeeping
- Content Creation
About Company
We redefine recruitment by focusing on a rich back to basics approach that focuses on genuine relationship building both with our clients and our candidates,offering a truly bespoke service that revolves around that perfect match.With global reach and equipped with profound industry i ... View more
