Patron Services Coordinator

Gainesville, FL - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Classification Title:	Patron Services Coordinator
Job Description:	Front of House/Volunteer: Prepares front-of-house and hospitality services areas for events directly and through supervision of OPS event staff employees as assigned. Prepares event related materials signs forms preparing and distributing ticket scanners and communication devices checking the call out line for front-of-house and volunteers time clock assistance for volunteers etc. Planning/coordinating volunteer appreciation events. Responsible for the recruitment hiring training and management of front-of-house hourly employees and volunteers. Maintains and updates onboarding materials as needed. Reception: Oversees and coordinates reception office for UFPA including but not limited to: Opening the building/lobby each morning mail both incoming and outgoing deliveries answering telephones and screening/prioritizing calls. Lost and found logging/tracking parking permits logging checks tracking event attendance figures greeting visitors closing building/lobby. Support Event Services Coordinator: Works together with and supports the Event Services Coordinator to establish front-of-house and hospitality services staffing requirements and schedules for UFPA events. Communicates schedules to event staff volunteers and their supervisors. May fill in for the Event Services Coordinator as necessary. Other duties as assigned by Event Services Coordinator or Senior Management.
Expected Salary:	19.00 - $22.00 commensurate with experience
Minimum Requirements:	High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
Preferred Qualifications:	Proficiency with computers and basic software applications such as Windows and the Microsoft Office Suite particularly Outlook Word and Excel. Positive communication and interpersonal skills (verbal and written). Including comfort with public speaking presentations and leading meetings and group training. Ability to identify and resolve problems efficiently and effectively. Ability to thrive in a fast-paced environment and to handle an array of concurrent projects or tasks shifting attention as needed. Customer service experience and familiarity with event services and venue management informed by a commitment to welcoming engagement and support. Ability to work collegially supportively and collaboratively as a member of a team. Capacity to understand interpret and apply UF and UFPA rules regulations policies and procedures.
Special Instructions to Applicants:	In order to be considered you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position is eligible for veterans preference. If you are claiming veterans preference please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veterans Preference Pagefor more specific information.
Health Assessment Required:	No

Required Experience:

Classification Title:Patron Services CoordinatorJob Description:Front of House/Volunteer:Prepares front-of-house and hospitality services areas for events directly and through supervision of OPS event staff employees as assigned. Prepares event related materials signs forms preparing and distributin...

Classification Title:	Patron Services Coordinator
Job Description:	Front of House/Volunteer: Prepares front-of-house and hospitality services areas for events directly and through supervision of OPS event staff employees as assigned. Prepares event related materials signs forms preparing and distributing ticket scanners and communication devices checking the call out line for front-of-house and volunteers time clock assistance for volunteers etc. Planning/coordinating volunteer appreciation events. Responsible for the recruitment hiring training and management of front-of-house hourly employees and volunteers. Maintains and updates onboarding materials as needed. Reception: Oversees and coordinates reception office for UFPA including but not limited to: Opening the building/lobby each morning mail both incoming and outgoing deliveries answering telephones and screening/prioritizing calls. Lost and found logging/tracking parking permits logging checks tracking event attendance figures greeting visitors closing building/lobby. Support Event Services Coordinator: Works together with and supports the Event Services Coordinator to establish front-of-house and hospitality services staffing requirements and schedules for UFPA events. Communicates schedules to event staff volunteers and their supervisors. May fill in for the Event Services Coordinator as necessary. Other duties as assigned by Event Services Coordinator or Senior Management.
Expected Salary:	19.00 - $22.00 commensurate with experience
Minimum Requirements:	High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
Preferred Qualifications:	Proficiency with computers and basic software applications such as Windows and the Microsoft Office Suite particularly Outlook Word and Excel. Positive communication and interpersonal skills (verbal and written). Including comfort with public speaking presentations and leading meetings and group training. Ability to identify and resolve problems efficiently and effectively. Ability to thrive in a fast-paced environment and to handle an array of concurrent projects or tasks shifting attention as needed. Customer service experience and familiarity with event services and venue management informed by a commitment to welcoming engagement and support. Ability to work collegially supportively and collaboratively as a member of a team. Capacity to understand interpret and apply UF and UFPA rules regulations policies and procedures.
Special Instructions to Applicants:	In order to be considered you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position is eligible for veterans preference. If you are claiming veterans preference please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veterans Preference Pagefor more specific information.
Health Assessment Required:	No