Executive Assistant

Position Title: Executive Assistant

Position Type: Regular - Full-Time

Requisition ID:39221

About the role.
As an Executive Assistant you will demonstrate exceptional organizational skills discretion and confidentiality and the ability to manage organize anticipate and plan activities supporting a senior executive role. As a successful Executive Assistant you will thrive in a dynamic environment be a strong communicator and excel at managing competing priorities and using discretionary judgement with professionalism and efficiency.

What youll be doing.

• Calendar & Inbox Management: Prioritize and manage the senior executives calendar and/or email. Anticipate the senior executives needs and ensure the schedule is optimized for efficiency and productivity. Collaborates cross-functionally with business functions and global resources to drive alignment and execution.
• Meeting Support: Schedule appointments draft agendas take minutes prepare meeting materials and action meeting items assigned.
• Priority Management: Address a wide range of high-volume and sensitive priorities questions and issues from internal staff and external stakeholders.
• Key Deliverables & Deadlines Tracking: Monitor deliverables and deadlines for the department set reminders and block time for task completion.
• Travel & Expenses: Coordinate book and manage complex travel arrangements and manage expense claims.
• Meeting & Event Coordination: Assist with video conferencing meeting logistics and catering arrangements and programming as needed. Supports company planning efforts such as Quarterly Business Reviews annual strategy sessions and leadership offsites
• Office Efficiency: Suggest improvements write procedures reformat documents and manage supplies.
• Onboarding: Assist with onboarding new team members activities scheduling overall experience.
• Complete all other duties as assigned that may include a range of personal support when necessary including the seamless management of both professional and personal commitments to optimize time and efficiency.

Location.

This is a hybrid role based out of our Oakbrook Terrace Illinois corporate office.

What youll need to be successful.

• Being a strong team player who is capable to actively collaborate and contribute to team goals.
• Being organized & adaptive by planning anticipating needs and adapting to changing priorities.
• Ability to exercise independent judgement and discretion and confidentiality on projects and in the overall execution of their work.
• Openness to assist with errands and other tasks outside of the office environment.
• Possessing a detail-oriented mindset to ensure quality and accuracy in all tasks assigned.

• Demonstrating proficiency in Microsoft Office Suite (Outlook Teams SharePoint Excel Word PowerPoint) and calendar management tools. Experience with Concur or similar expense management systems is a plus.

• Demonstrating a high level of professionalism by following procedures for handling protected and confidential information.
• Strong verbal and written communication skills with the ability to interact professionally with stakeholders at all levels.
• Demonstrating good problem-solving skills to proactively manage competing demands and overcome obstacles.

Your education & experience.
Minimum 3 years of experience as an Executive Assistant or similar role preferably supporting senior-level executives in a fast-paced multi-matrix environment. An equivalent combination of education and experience may be considered.

Compensation Package:$52600.00 - $70200.00 . USD annually

The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience skill set education and training and other organizational needs.

Benefits: At McCain were on a mission to create a winning culture that puts employee safety and well-being at the heart of what we do every day. We understand and appreciate that each persons needs are unique and ensure our benefits & well-being programs reflect that. Employees are eligible for the following benefits: health coverage (medical dental vision prescription drug) retirement savings benefits and leave support including medical family and bereavement. Well-being programsinclude vacation and holidays company-supported volunteering time and mental health resources. Coverages are aligned with country provincial and state governing plans and can vary by work level location and nature of the role. Additional benefit detail available during the application process.

Your well-being matters to us and were here to provide you with the necessary resourcesto support you in being your best self at work and at home.

McCain Foods is an equal opportunity employer. As a global family-owned company we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity resilience and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race religion color national origin sex age veteran status disability or any other protected characteristic under applicable law.

McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms) please let us knowand we will work with you to find appropriate solutions.

Your privacy is important to us. By submitting personal data or information to us you agree that this will be handled in accordance with McCains Global Privacy Policyand Global Employee Privacy Policy as applicable. You can understand how your personal information is being handledhere.

Job Family:General & Administration
Location(s): US - United States of America : Illinois : Oakbrook Terrace

Company:McCain Foods USA Inc.