Executive Assistant Office Manager

Fremont, CA - USA

Monthly Salary: $ 114000 - 133000

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Position Overview:

Are you a master of multitasking a culture champion and a behind-the-scenes powerhouse Velo3D is seeking an Executive Assistant / Office Manager who brings energy precision and heart to everything they do. This onsite role is the ultimate blend of strategic support and operational leadershipperfect for someone who thrives in fast-paced environments and loves making things happen.

Youll be the go-to partner for our Executive Leadership Team ensuring their days run smoothly and strategically. At the same time youll be the pulse of our Fremont officecreating a space thats organized welcoming and infused with our companys values.

Job Responsibilities

Executive Support
Be a trusted partner to multiple executives managing complex calendars and coordinating high-stakes meetings.
Attend Executive Leadership Team (ELT) meetings capture detailed notes and ensure follow-up on key action items.
Plan coordinate and support company-wide All Hands meetings including scheduling logistics content preparation and post-meeting communications.
Own travel planning with precisionfrom flights and hotels to itineraries and logistics.
Draft communications prep presentations and track deliverables to keep leadership aligned and focused.
Handle sensitive information with discretion and professionalism.
Anticipate needs and proactively solve problems before they arise.

Office Operations
Create a warm professional first impression for all visitors and team members.
Manage office logisticssnacks supplies vendors mail and maintenancewith efficiency and flair.
Partner with building management and internal teams to ensure a seamless office experience.
Track budgets and optimize spending for office operations and employee perks.

Culture & Employee Engagement
Lead the charge on company events celebrations and team-building activities that bring our values to life.
Facilitate monthly Culture Committee meetings to drive engagement and connection.
Collaborate with HR to elevate the employee experiencefrom onboarding to ongoing culture initiatives.
Jump into special projects that make Velo3D an even better place to work.

Requirements

5 years of experience in a fast-paced EA/Office Manager role supporting senior leaders.
Impeccable organization and attention to detailyou make chaos look calm.
Exceptional communication skills with a polished professional presence.
Tech-savvy with tools like Outlook Microsoft Office Slack and Zoom.
High emotional intelligence discretion and a proactive can-do attitude.

About the Company:

Velo Velo3D Sapphire and Intelligent Fusion are registered trademarks of Velo3D Inc. Without Compromise Flow Flow Developer and Assure are trademarks of Velo3D Inc.

With the only SupportFree laser powder bed fusion capability we enable on-demand manufacturing of production quality Titanium Inconel and Aluminum parts with an unprecedented degree of design freedom and quality control. The VELO3Daward-winning solution includes an integrated offering of hardware and software: Sapphire metal AM production printer Flow print preparation software Assure quality assurance and control system and an integrated manufacturing process that runs throughout the printing operation.

Our team enjoys excellent benefits including healthcare coverage and 401(K) employer contributions. We believe in transparency and recognizing exceptional efforts through our monthly all-hands meetings and team member appreciation awards.

Our job titles may span more than one career level. The starting base salary for this full-time position is between $114000 and $133000. This salary range reflects the minimum and maximum target for this position in the U.S. The actual base pay is dependent upon many factors such as work experience job-related skills related education work location and market demands. The base pay range is subject to change and may be modified in the addition to a competitive base salary and a comprehensive benefits package this position may be eligible for other forms of compensation such as participation in a bonus and equity program as applicable.

Velo3D provides equal employment opportunities to all employees and applicants for employment without regard to and prohibits discrimination and harassment based on race color religion age sex national origin disability medical condition genetic information military or veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

Position Overview:Are you a master of multitasking a culture champion and a behind-the-scenes powerhouse Velo3D is seeking an Executive Assistant / Office Manager who brings energy precision and heart to everything they do. This onsite role is the ultimate blend of strategic support and operational ...