Faculty Administrator 12 month fixed term

Auckland - New Zealand

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

Te Whiwhinga mahi The opportunity

To support the embedding of a new administration team the Faculty Administrator will provide administrative and secretarial support to several Associate Deans and numerous Faculty Committees ensuring that meetings are well-organised documented and followed up on effectively.

This is an exciting opportunity for an experienced administrator who is proactive and takes pride in delivering work that keeps operations running smoothly.

Ngā Haepapa Matua Key Responsibilities (not limited too):

Act as Committee Secretary for faculty committees including preparation of agendas minutes and follow-up actions.
Provide high-quality administrative and secretarial support to Faculty leadership
Coordinate meetings workshops and seminars including logistics catering and virtual participation setup.
Be available on campus to support committees meetings and Associate Deans with meeting arrangements including room and technology set-up
Formatting accurate and well-presented documents reports and presentations.
Contribute to the embedding of the new administrative team structure and focused on continuous improvement initiatives that enhance service delivery and efficiency.

The role is a full-time12-month fixed-term role (37.5 hours per week)

The remuneration is $55300 - $69600 per annum dependent on skills and experience.

For more information about this role please refer to the Position Description

He kōrero mōu About you

Youre a confident communicator and natural organiser who takes ownership of your work and enjoys supporting others to deliver high-quality outcomes. Youll be comfortable working with numerous stakeholders .

Youll bring:

Previous experience in an administrative or coordinator role ideally supporting committees.
Excellent written and verbal communication skills with a strong attention to detail.
Proficiency in Microsoft 365 (Word Excel Outlook PowerPoint Teams) and confidence in learning new systems including AI
Proven ability to manage multiple priorities and meet deadlines in a busy environment.
Discretion sound judgement and a professional proactive approach.
The ability to troubleshoot and support online meeting platforms (e.g. Teams Zoom).

Bring your organisation initiative and professionalism and help us deliver on our mission to create globally transformative impact through education and research.

Ngā āhuatanga kei a mātou What we offer

The University of Auckland is New Zealands leading University and maintains significant computational laboratory and analytic facilities. Auckland is frequently rated as one of the worlds most liveable cities.

The University is committed to providing an excellent working environment through the following:

Up to 6.75% company superannuation scheme

A competitive salary with five weeks annual leave

In addition we also offer career development programs discounted car parking a generous parental leave allowance childcare and other discounts on internal and external services.

For more information please visit Staff Benefits.

Me pēhea te tuku tono How to apply

Applications must be submitted online by the closing date of 4th December 2025 to be considered. We may close this advert early if we have a large number of applications. Please include your cover letter and CV highlighting how you can meet the skills and experience detailed above.

Please reach out to Andrew Colgan (Facilities & Services Manager) via for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email.

**We reserve the right to close applications early if a suitable candidate is found**

Additional Information :

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe inclusive and equitable environment. For further information on services for Māori Pacific women LGBTQIATakatāpuiMVPFAFF people with disabilities parenting support flexible work and other personal circumstances go to

Remote Work :

Employment Type :

Full-time

Te Whiwhinga mahi The opportunityTo support the embedding of a new administration team the Faculty Administrator will provide administrative and secretarial support to several Associate Deans and numerous Faculty Committees ensuring that meetings are well-organised documented and followed up on eff...