File Management Support Officer

Are you looking for an exciting new challenge in 2026

We are looking for File Management Support Officers (FMSOs) to join our team and play their part in keeping New Zealanders safe.

• Based in Paraparaumu Kāpiti Coast
• Permanent/Full time Shift Work
• Remuneration:$63526per annum
• Attractive Shift Work Incentives
• Training provided however adequate computer skills are required and you will be required to complete an online psychometric test
• Multiple positions available
• Intake date commences on Thursday 5 February 2026 you must be available to start on this date.
• The first 12 weeks will consist of training at the Kāpiti File Management Centre. You must be fully available for the 12 weeks of training.

E tῡ ki te kei o te waka kia pakia koe e ngā ngaru o te wā.

Stand at the stern of the canoe and feel the spray of the future biting at your face

Mō te tūnga About the role

File Management Support Officers (FMSOs)are part of File Management Transcription Services (FM&T) and are part of a nationally centralised group which supports a number of key elements within the case management process our frontline staff and also provides key services to victims.

Have you got an inquisitive mind Do you work hard to get the right outcome Are you able to get the job done even if its in a fast-paced environment where there can be pressure from time to time

This is a challenging interesting and very important role you would be recording data establishing details and efficiently managing information in real simply you would be our digital paperwork superheroes. Some of the key accountabilities in this role are:

• Accurately recording and transcribing information to a high standard
• Analysing information and using your initiative to make decisions
• Using empathy with internal and external stakeholders.
• Communicating easily and effectively both written and orally.
• Managing conflicting demands.

He aha taau e kawe mai What youll bring

Whilst we are looking for skills knowledge and experience relevant to the role we also place high importance on your state of mind the alignment of your values with ours your ability to contribute to and build high performing teams and the way that you lead yourself or others.

• A mindset that embraces change is adaptable and able to be flexible and agile in their thinking and way of working.
• Supportive of team members and looks for opportunities to contribute to an inclusive environment.
• Determining the relevance and potential risks identified of information that is being analysed whilst upholding confidentiality.
• Have a commitment to excellence ability to concentrate on detailed tasks for long periods of time learn from mistakes a drive to improve and take on feedback.

At New Zealand Police we value diversity and inclusion. Recognising different perspectives and experiences help make us better at what we do. Reflecting the communities we serve and appreciating different thinking and ways of life leads to better problem solving and results.

Shift work details:

Our centres in Kāpiti operates 24/7 on a six on four off rosterincluding night shifts.The roster pattern is two early shifts two late shifts two night shifts followed by four days off.

What we offer:

• Full training
• Flexible hours
• Up to 15% Shift Incentive
• 28 days of leave 40 including Statutory Days
• Professional development opportunities
• Excellent career progression
• Option to join the New Zealand Police Association with access to a number of benefits including health plan Life Insurance Member Discounts and financial services

This role is Individual Contributor/Emerging Leader level. You can refer to Indicators for Success for further information on the requirements

To view the position description for this role please copy and paste this link into a new browser:

tātou About us

New Zealand Police is the lead agency responsible for preventing crime and enhancing community safety. It works in partnership with individuals communities businesses and other public sector agencies towards the vision of making New Zealand the safest country. Police is the governments largest front-line response agency with around 15000 staff in large and small communities all over New Zealand and in liaison and policing development roles overseas.

Your development is highly valued at NZ Police. Our employees enjoy significant investment in their development not only at an individual level but also at the team and community practice level. We work hard to match you with work that will both play to your strengths and challenge you in new ways.

The work youll be engaged in is real tangible work that directly benefits our frontline and communities. Taken all together this means we can offer you career path opportunities to progress in your chosen profession and become a more well-rounded experienced leader with opportunities across the range of work we support.

To view more detailed information about our recruitment process along with further details about requirements please click below link:

Applicant Information Pack (External)

Tono ināianei Apply now

If this position sounds like you click apply now and submit a tailored CV. You will be required to submit an application form. Before confirmation of hire pre-employment checks will be undertaken which include reference drug and alcohol testing and police vetting prior to any written offer being made.

For further information on the application process please copy and paste this URL: applications must be submitted online and will not be accepted directly via email. All applicants must have the right to work in New Zealand.

If you are an internal applicant you must apply internally through the police system. You must provide an alternative contact email address and state your future commitments should you be successful in the next stage of the recruitment process.

Applications close on 23rd November 2025 however advertising may close earlier if we have a high number of applications.

If you have any questions about this vacancy please contact