Governance Support Officer & Group Manager Personal Assistant

Governance Support Officer & Group Manager Personal Assistant
Buller District Council Westport New Zealand
Permanentfull-time35-40Hours per week

Join the Buller District Council Team! HonoatukiteroopuKauniheraaroheo Buller!
Buller District Council isseekinga highly organised and proactive Governance Support Officer & Group Manager Personal Assistant to join our Community Services team.

In this varied and trusted role you will provide high-quality administrative and personal assistant support to the Group Manager Community Services as well as professional governance support to the Governance Advisor. You will play a key role in ensuring Council Committee and Community Board meetings are delivered in accordance withlegislative and statutory requirements while providing exceptional service to internal and external stakeholders.

This position requires excellent organisational skills sound judgement discretion and the ability to manage competing priorities in a fast-paced local government environment.

Who are we Kowaitatou
At Buller District Council we are a dedicated customer-focused team committed tomaintainingthe beauty of our regionfrom Karamea toPunakaikiand inland to the environs of Reefton. This is your unique opportunity to step into the wilderness and make a tangible difference in the Buller District. If youpossesstheexpertiseand a proactive attitude to deliver exceptional service to our communitywedlove to hear from you!

Why Join Us He ahatehonomaiki amātau

Thrive in a values-driven workplace that celebrates diversity inclusion and professional development through various learning opportunities benefits and recognition.

• Shape the future of Buller Be a part of strategic growth and sustainable development

• Work in a scenic district with a great lifestyle balance.

• Be part of a collaborative and supportive team with a high focus on wellbeing

What Will You Do Ka ahakoe
Key responsibilities will include:

Personal Assistant Group Manager Community Services

• Proactively manage the Group Managersinboxcalendar appointmentscorrespondenceand travel.

• Schedule and coordinate meetings including preparing and formatting meeting papers.

• Maintainaccuraterecords statutorydocumentationand expense management.
  
  

Community Services Administration Support

• Provide high-quality administrative support to the Community Services team.

• Coordinate meetings in compliance with the Local Government Official Information and Meetings Act 1987.

• Manage LGOIMA requests and ensureaccuraterecord keeping.

• Minute meetings and track actionsattendeesand apologies.

• Generate Electronic Purchase Orders and perform complex receipting within the finance system.
  
  

Governance Support

• Support the GovernanceAdvisorin coordinating Council Committee Community Board and Subcommittee meetings.

• Provide high-quality secretarial support includingaccurateminute-taking andtimelydistribution.

• Ensure agendas reports and meeting documents are prepared and published within statutorytimeframes.

• Build knowledge of legislative frameworks and governance processes including:

• Local Government Act 2002

• Local Government Official Information and Meetings Act 1987

• Local Electoral Act 2001

• Provide administrative support for local body elections when.

• Providing cover for the Governance Advisor during periods of leave

Who Are You Kowaikoe
We are looking for someone with:

Essential:

• Strong understanding of Local Government operations.

• Excellent written and verbal communication skills.

• High levelof computer literacy and administrative capability.

• Proven ability to prioritise tasks and manage competing deadlines.

• Strong problem-solving and organisational skills.

• Professionaldiscreetand trustworthy with high ethical standards.

• Energeticself-motivatedand able to work well under pressure.
  
  

Desirable

• Previousexperienceina governance-related role.

• Understanding of the political and sensitive nature of Local Government.

• Experience working in a professional office or council environment.

Our Mission To tatou misioni
To serve the residents of the Buller district conscious of their needs by providing facilities and services and creatingan appropriate environmentfor progress and development while preserving the distinctive natural environment as well as the cultural and historical environments.

Ifyoureready to make a significant impact and work in a supportive forward-thinking environmentwedlove to hear from you!

To view the full position description: applicationsare required tobe accompanied by a cover letter and a copy of your current Curriculum Vitae.

Any enquiries about this role please email:

Applications close:3PM Friday20thof February 2026

Required Experience:

Manager