Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
At KordaMentha we foster a culture of innovation collaboration and excellence. Were looking for a proactive and organised Executive Assistant to support our Real Estate and 333 Capital team in driving success and achieving ambitious goals.
In this key role you will provide high-level support to our executives and their teams managing calendars coordinating meetings handling travel bookings and ensuring smooth daily operations. This is a unique opportunity to work closely with senior leaders in an agile and impactful environment as the firm continues to expand.
Key Responsibilities:
- Manage diaries and schedules for Partners including coordinating meetings and appointments.
- Organise meetings and events (book meeting rooms arrange catering set up technical support and handle phone/video conferencing).
- Prepare documents and presentations such as PowerPoint decks reports letters spreadsheets and other correspondence for Partners and Executive Directors.
- Coordinate with VIP/C-suite clients and their Executive Assistants for meetings and luncheons.
- Arrange travel itineraries book flights accommodation and process visas/passports as required.
- Prepare expense reports for Partners and Executive Directors.
- Manage incoming calls emails and correspondence promptly and direct appropriately.
- Support marketing and client engagement by organising client functions/events record activities in CRM and keep CRM updated.
- Assist with client job management review WIP/Debtor reports provide ad hoc reporting and ensure credential documents are completed post-engagement.
- Assist with invoicing onboarding/offboarding engagements maintain intranet data document finishing and mail-outs.
- Suggest workflow enhancements and collaborate with interstate EAs for team meetings/events.
Qualifications :
- 4 years experience as an Executive Assistant with strong client service orientation. Experience within professional or financial services or law is highly regarded.
- Proactive and adaptable taking initiative and ownership of tasks with flexibility in changing priorities.
- Professional communication skills excellent telephone manner strong verbal and interpersonal abilities.
- Highly organised and detail oriented able to manage multiple priorities and deadlines under pressure.
- Advanced Microsoft Office proficiency (Word Excel PowerPoint Outlook) and confident with CRM SharePoint and video conferencing tools.
- Ability to work independently and collaboratively within a dynamic team environment.
- Well presented and professional in all interactions with clients and stakeholders.
- Strong attention to detail and hands on approach to tasks.
Additional Information :
At KordaMentha we believe there is strength in difference. Our entrepreneurial spirit expands the possibilities for action. We approach situations challenges and opportunities with optimism curiosity and diversity of thought. We seek novel solutions to problems and encourage unconventional and innovative approaches.
Our teams diverse skillsets backgrounds and experiences fuel KordaMenthas different mindset. We encourage candidates from all backgrounds to apply recognising that talent and potential extend beyond traditional qualifications. Our selection process values diverse perspectives and considers each applicants unique strengths and capabilities.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Think beyond. Join KordaMentha where you can make a real difference from day one. Each year, we recruit a select number of bright, well-rounded graduates, and students in their final year of their degree, to start their journey with us. Become part of a unique, creative and entre ... View more
